Graduation Application

Graduation Application is required by the following dates

• Spring 2012 graduation: October 1, 2011
• Summer 2012 graduation: October 1, 2011
• December 2012 graduation: March 4, 2012

1. Enter your expected graduation term and verify your degree. If your degree is not correctly identified, please contact the IPS Office immediately. 

2. Verify your Premanent Address as recorded in LOCUS.  Your diploma will be mailed to your Permanent Address in LOCUS.  Please verify that your Permanent Address in LOCUS is accurate.  If you wish to have your diploma mailed to another address, please complete the Temporary Diploma Mailing Address form (PDF) and email if to diploma@luc.edu.

3. Verify your Diploma Name. The name that will appear on your diploma will be your Primary Name recorded in LOCUS. If any changes are required, you are asked to enter those changes in LOCUS.  If your Diploma Name differs significantly from your Primary Name, a notarized Name Change Request must be filed in the Office of Registration and Records. (For example, if you are adding or changing a Name - First, Middle, Last - or if you are adding a suffix such as Jr., Sr., I, II, III, etc., A Name Change Request must be completed.)

4. Check LOCUS for any Holds that would delay the conferral of your diploma.

Remember: In preparation for the Final Degree Audit, go to LOCUS to verify that all transfer credits and Advanced Standing have been posted to your academic record.

IPS Students are asked to enter the following information in the Apply for Graduation process in LOCUS:

Prior Education, including degree(s), date degree(s) confered, institution(s) from which the degree was awarded

You will be charged a $100 matriculation fee in your first semester of studies at IPS.  This covers your graduation fee.

Degrees are conferred in May, August and December. However, there is only one commencement ceremony at the end of the spring semester.
The date of the IPS commencement ceremony for 2012 is Thursday, May 10th at noon on Lake Shore Campus (subject to change). The IPS Commissioning Ceremony and Party will take place Wednesday evening, May 9th on Water Tower Campus. 
Go to: http://www.luc.edu/commencement to keep current with information regarding the Commencement Ceremony.

Randy Gibbons
Institute of Pastoral Studies
Lewis Towers   Suite 630
820 N. Michigan Avenue
Chicago, IL 60611
(312)915-7450
fax: (312)915-7410

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Endowed Scholarship Application

Full-time and part-time students are eligible to apply for graduate scholarships. However, the limits of available funds mean that not all applications can be honored. Usually, no scholarships are available for the Summer Sessions. Please know that IPS scholarships are figured into the student's financial package and affect the amount he/she can take out in student loans, often decreasing that amount.

Scholarships are based on the following criteria:

• Why you require financial assistance
• An assessment of your needs
• What you ministry plans and goals are
• If you are receiving funding from other sources, and if so, to what extent

In addition, current students are required to attach a copy of their current unofficial transcripts to the form.

Scholarship Application Deadlines
Current IPS Students are required to have their application for Summer 2012 scholarships in no later than April 1, 2012.
New IPS Students are required to have their applications for Summer 2012 scholarships in no later than March 1, 2012.

Current IPS Students are required to have their application for Academic Year 2012-2013 scholarships in no later than May 1, 2012.
New IPS Students are required to have their applications for Academic Year 2012-2013 scholarships in no later than March 1, 2012.

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Ministry Matching Grant Application

IPS students who receive tuition support of 25% from a church institution will receive matching support of 25% from the university. An application form must be completed for each semester one applies. Forms must be completed 1 month prior to the onset of the semester applied for.

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Graduate Student Worker Application

IPS student workers provide general office assistance for eight hours a week to faculty and staff over the Fall and Spring semesters. A stipend is provided. A limited number of positions are available.  Applicants must apply by March 15, 2011.

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Guided Study Contract

For students wishing to take IPS course 499, outlining the content of their independent study project. For more information on the guided study contract please contact:

Randy Gibbons
IPS
Lewis Towers
820 N. Michigan Avenue
Chicago, IL 60611
Fax: (312)915-7410

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Integration Project Registration

For candidates for the M.A. in pastoral studies to indicate how they will complete the required integration project

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Inter-Program Course Enrollment Forms

For students who want to take a course in another department/program. This includes IPS students hoping to enroll outside the Institute and outside students wanting to take an IPS course.

     IPS Student Request to take course from other LU Department form

     LU Student Request to take course from IPS form

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Leave of Absence

Official leaves of absence are intended for students who wish to discontinue temporarily their graduate studies due to special circumstances (e.g., medical, personal or professional reasons). Students who are on a leave of absence may not use University resources.  A leave of absence postpones all deadlines concerning completion of degree requirements for the duration of the leave of absence. A student requesting a leave of absence is to complete a Leave of Absence form and contact the program's graduate program director. The graduate program director is to then make a recommendation on the student's behalf to the IPS Director. Decisions regarding the approval of leaves of absence rest with the Graduate Program Director in consultation with the Director; when reviewing requests for a leave of absence, additional information or documentation from the student may be required. In cases where the graduate program director recommends that the leave of absence not be granted, the student may petition the Director to consider her/his request. International students admitted to the United States on temporary visas must also receive approval from the university's Office of International Programs for information regarding eligibility for a leave of absence.

Leaves of absence are limited to a period of one full academic year. If a student is not prepared to return to active status after one year, the student may request a renewal of the leave of absence for a period of up to one year; in such cases, the graduate program director and the IPS Director will review the student's record and future plans to determine whether an additional leave is in the best interests of the student and the IPS program.

In order to be reinstated to active status, the student must notify the Graduate Program Director in writing upon returning from a leave of absence. Unless the student is granted a renewal of a leave of absence, the student must return to active status in the semester following the expiration of a leave of absence; failure to do so may result in dismissal from the program.  If a student does not return from a leave of absence after two consecutive years, s/he must complete an application for re-admission to the program. 

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Re-application for Admission

IPS allows graduate students to reapply for admission for a variety of reasons. A student may wish to reapply to IPS because he/she:

• Is returning to IPS after graduation to take additional courses for licensure, under the Post Graduate Tuition Remission Program for non-credit
• Was admitted to Loyola and wishes to defer enrollment
• Was admitted to Loyola during the last two years but did not enroll
• Applied to Loyola within the last two years, but had an incomplete file
• Is currently enrolled as a non-degree seeking student and wishes to apply for a certificate or a degree program
• Wants to reapply to the program from which he/she withdrew
• Wants to change degrees within IPS
• Is returning from an approved leave of absence
• Stopped attending and wants to return
• Has been denied admission to Loyola during the last two years and wants to apply again
  
  If any of these circumstances applies to you, and you wish to reapply to the Institute of Pastoral Studies, please complete the application for re-admission (PDF) and return it to:

Graduate and Professional Enrollment Management
820 N. Michigan Avenue
Chicago, IL 60611

For more information, please call Graduate and Professional Enrollment Management at: 312.915.8950