Business Dean's Advisory Council|Loyola University Chicago

Business Dean's Advisory Council

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Bylaws

School of Business Administration, Loyola University Chicago

Business Dean’s Advisory Council Bylaws

School of Business Administration, Loyola University Chicago

 

I. Mission Statement

We are an autonomous student organization elected and organized to act as a focus group for
the Dean, by supplying constructive student feedback while interacting with other student
organizations and the administration. We seek to strengthen undergraduate relationships and foster
opportunities in the professional community.

II. Duties of Officers

a. President


i. Work with other officers to create agenda for meetings. The agenda is authored
by the president and forwarded for officer approval prior to the meeting.
ii. Moderate meetings, including calling for a vote.
iii. Administration Council elections.
iv. Organize and administer any special events. (Or assign duties, to subcommittees)
v. Act as “Master of Ceremonies” at the annual Honors Banquet. (If the President
can not do this, it is the President’s responsibility and honor to select another
person)
vi. Coordinate all communications with the Dean of the School of Business as well
as the advisor.
vii. Address any other duties that may arise, which may include a delegation of
responsibilities.


b. Vice President


i. Work with other officers to create agenda for meetings.
ii. Organize and administer any special events. (Or assign duties, through
President, to sub-committees)
iii. Maintain order and parliamentary procedure in meetings; addressing any
disciplinary issues that may arise.
iv. In absence of the President, take over his/her duties.
v. With the direction of the President, address any other duties that may arise.


c. Secretary


i. Work with other officers to create agenda for meetings.
ii. Record minutes of meetings and report at next meeting.
iii. Keeps updated lists of current members, including permanent and local phone
numbers, addresses, major concentrations, e-mail addresses, and occupations
(applicable to alumni). (Recommend requesting permanent contact person, to
insure contact in the future).
iv. Coordinate committee heads and responsibilities.
v. Record attendance at al meetings, paying attention to excessive absences and
bringing it to the attention of the council. (See rule on absence).
vi. Keep records of past winners of Council awards. (i.e. Student Leadership Award
and Scholarship Awards, etc.)
vii. Coordinate internal events within the Council, such as gatherings to welcome
new members.


d. Treasurer


i. Work with other officers to create agenda for meetings.
ii. Create annual budget and monthly report.
iii. Attend necessary workshops.
iv. Maintain and evaluate funds for all special programs (i.e. scholarships,
fundraisers).
v. Continually compare and analyze actual expenses incurred to those budgeted.


e. Vice President of Public Relations

i. Work with other officers to create agenda for meetings.
ii. Actively promote awareness of Council events and activities throughout the
Loyola and Chicago community.
iii. Design and maintain publications and documents (other than documents
maintained by Secretary) relevant to Council (i.e. web page, bulletin board,
press release, invitations, election, and scholarship applications).
iv. Act as liaison between Council and other organizations or departments. (By
direction of President).
v. Work with President to coordinate events and create publications for recruiting
purposes.
f. Historian
i. Work with other officers to create agenda for meetings.
ii. Maintain a thorough record of Council happenings and events (i.e. pictures,
survey results from events, roles of committees and officers, information on
Business Month speakers, etc).
iii. Keep an accurate record of all professional business contacts for Business
Month and other events (i.e. Executives Club of Chicago).
iv. Work with Vice President of Public Relations on website maintenance.


III. Officer Nomination Procedures


a. Eligibility to become an officer is restricted to members that have been active within the
Council for no less than one [1] full semester.
b. The officers are to be elected at the end of the school year for the following school year.
The current members of the Council elect the new officers. This will ensure that the
current Council will elect who they feel is most capable of continuing the respected role
of the Council the following year.
c. Who becomes an elected officer determines how many nominations for positions are
available in each class to general members (i.e. while an officer, the member is still
considered a Class Representative for their respective class).


IV. “Class Representative” and “Senator-At-Large”


a. Requirements

i. Any full-time School of Business Administration student who has maintained a
3.0 out of 4.0 cumulative grade point average is eligible to stand for election to
the Dean’s Advisory Council.
ii. Students must stand as “Class Representative for one of the following classes,
with precedence going toward the year:


I. Freshman: First year (under 30 hours)
II. Sophomore: Second year (30-59 hours)
III. Junior: Third year (60-89 hours)
IV. Senior (90 hours and above)


iii. The Dean’s Advisory Council will consist of no more than 20 members total.
Once elected to the Council, members remain part of the DAC while a member,
in good standing, in Loyola’s SBA. Transfer students will be classified on a
case-by-case basis.
iv. The Council may fill open positions with “Senator-At-Large” members.


I. There will be no more than eight [8] Senator-At-Large
positions at any given time within the Council.
II. A Senator-At-Large will represent the specific class that
currently contains an open space.
III. The Senator-At-Large will then become the Class
Representative corresponding to the class they are affiliated
with, if the position is open. If their class is currently full,
they will remain a Senator-At-Large, but be considered a
representative for their respective class. However, following
an election, no single class may constitute 50 percent or more
of the Council members.

v. The number of open positions is determined by the number of students rotating
off of the Council (due to graduation, resignation from the SBA, Vote of No
Confidence, or other events not listed). However, the number of Council
members will never rise above the number of twenty [20] active and inactive
students, with at least two [2] Class Representatives from each class.
vi. The Dean of the School of Business Administration must provide final approval
of all nominees to the Council. Disqualification by the Dean includes, but is not
limited too: Academic probation, not being a registered SBA student, any other
questionable conduct within the “Student Handbook” guidelines. Guidelines for
any disqualification other than those listed must be addressed to the Council in
writing.
vii. Any disqualification by the Dean that has been submitted in writing will be
reviewed by the Council and will be overturned, if the requirement is not
mandated by school regulations, by a three-fourths [3/4] majority vote of the
Council.


V. "Class Representative" and “Senator-At-Large” Nomination Procedures

a. Elections will be in the spring semester to fill positions vacated for the current year (see
Freshman Nominations section for exception to rule).
b. The Council may elect Senator-At-Large positions when there are no vacancies within
the council (as long as it doesn’t exceed maximum number allowance of twenty [20] with
a three-fourths [3/4] vote).
c. To be scheduled for interview, candidate must file a petition showing twenty-five [25]
valid signatures from his or her representative class (for Freshman elections, see
Freshman nominations section).
d. The petition must be filed on the date specified at Water Tower Campus, School of
Business vacancies and with approval of the council.
e. Violations on Petitions


i. A candidate may not sign his or her own petition.
ii. Students may not sign a petition more than once.
iii. Students are also not allowed to sign more than three petitions for candidates in
their respective classes.
iv. A student filing a position containing one or more signature of persons not in his
or her class of not in the School of Business Administration, flies an invalid
petition. The student is granted twenty-four [24] hours to file a corrected
petition.
v. Any violations in the remittance of the petition will result in disqualification of
the petition and exclusion from the interview process.


f. The current Council will interview all valid candidate as follows:


i. All interviewees will be asked a predetermined list of questions. This list will be
the same for each candidate.
ii. The Dean and Advisory will be permitted to ask follow-up questions following
the standard interview. Candidate GPAs will be confirmed with the
administrative office prior to the interview.
iii. Interviews will evaluate the qualifications of individual candidates strictly on
criteria such as: potential quality contributions for the Council, sincere
motivation to participate in Council, and any other criteria that the Council
deems appropriate.


g. The council will contact the accepted applicants no later than five [5] school days after
the interview process has been completed. Accepted candidates will be notified verbally
or by any other feasible means determined by the President.
h. The number of positions vacated minus Senator-At-Large positions will determine the
number of open positions.
i. The Council will not be required to fill all positions if they feel that nominees do not fit
the prerequisite requirements for participation in the Council.

VI. Inactive Membership


a. A member of the Council may petition for Inactive Membership status.
b. A member is eligible for Inactive Membership status if he or she has a valid excuse (i.e.
will be out of the country studying abroad, has an internship or class schedule conflict
with the meeting time, etc.) The validity of the excuse will be at the discretion of the
President.
c. The member will notify the President of his or her conflict and petition for Inactive Status
no later than two [2] weeks prior to the end of the current semester that precedes the
semester the member will be inactive.
d. During the following general meeting after the petition has been received by the
President, the Council will vote to grant Inactive Membership Status to the member. A
simple majority is needed to grant Inactive Membership Status.
e. While inactive, the member is excused from DAC general meetings and special events
that his or her situation prevents them from attending. However, the member is expected
to keep up on DAC happenings via e-mailed minutes from the Secretary, as well as
contribute to discussions and debates to the best of his or her abilities via e-mail or some
other accessible way of communication.
f. A member shall not be granted Inactive Status for more than two [2] semesters while on
the Council. If the member requires more than two [2] semesters of Inactive Status, he or
she will automatically be up for review before the Council (See Section VIII,
"Attendance," for review procedures).


VII. Freshman Nominations Section. Freshman will be required to follow all other required nomination
procedures except:


a. Signature petitions will be required to get twenty-five [25] signatures from either
freshman that have declared their major with the SBA or are undecided.
b. Applicants for freshman positions will be confirmed with the administrative office to
verify that the GPA is over the minimum requirement. This may be waived when
circumstances prohibit performance. This can be waived by a simple majority vote.
c. Elections for Freshman Class Representatives will be held in the fall semester and in the
spring semester when necessary. These will take place no more than one [1] calendar
month after the start of the semester.


VIII. "Class Representative" and “Senator-At-Large” Duties:


a. All Council members will work collectively to enhance the SBA a better place for all
students, faculty and staff. Membership in the Council is a serious responsibility in the
SBA. Duties should never be taken lightly.
b. Members will show support and respect for all members of the Council as well as
members of the SBA and Loyola.
c. Members will work to represent their respective classes in a fair manner.
d. Members will actively strive to better the Council at all times.
e. Members are expected to be proactive. They should be ready to seek and accept and
responsibilities at all times.
f. Members are expected to actively participate in all Council meetings and events.

IX. Attendance


a. Every member may have a maximum of two [2] excused absences per semester and one
[1] unexcused absence per semester, or upon the discretion of the President.
b. At the beginning of the semester, students start with zero [0] absences. Absences do not
carry over to the next semester.
c. There will be an exception for class or work conflicts on mandatory events. However,
weekly meetings are mandatory for all council members.
d. If a member is to miss a meeting or event, they are expected to notify one [1] officer,
preferably the Vice President of Secretary, one day prior to the meeting. This does not
mean the absence is excused.
e. Upon the fourth [4th] absence in a semester, the member will be up for review before the
council. At this point, the member is given a chance to explain the reason for his or her
absences before the Council.
f. An evaluation form will be used during the review to assist in determining the proper
course of actions regarding the unexcused absences.
g. Following the review, the council will vote on whether to suspend the member from the
Council. It will take a three-fourths [3/4] majority vote from the Council members to
suspend the member who is under review. If suspended, the member will be classified
under suspended status for the duration of the current semester and upon the beginning of
the following semester, the member will regain their council membership status.
h. It is the responsibility of the Secretary to keep track of his or her own absences. Each
student should ensure that the Secretary is aware of his to her presence at the meetings
and other activities.
i. Failure to attend his or her review will result in permanent termination from the council.


X. Meeting Format


a. Meeting will follow the agenda created by the elected officers. The agenda will normally
be authored by the President and forwarded to other officers for pre-approval.
b. All activities taken on by the Council must be brought to a vote of the Council.
c. A member from each representative class must vote for it to be a valid vote. Exception
will be made for Freshman Class Representative during the fall semester.
d. Any member can nominate an issue to be taken to vote. The President will then call for a
vote. A simple majority decides the outcome. In the event of a tie, the issue will rest until
further discussion. An exception to this rule is that if the President feels the matter is
imperative, he or she may take a poll of the elected officers to break the tie.
e. Voting within the Council will be verbal or by a show of hands. However, if even one [1]
member of the Council requests a secret ballot, voting will be conducted in a confidential
manner decided by the President.
f. Any member can bring new business issues to the Council after the agenda has been
completed.

XI. General Rules, Regulations, and Duties


a. The Council will have regularly scheduled weekly meetings. The time and place for the
meetings will be determined at the end of each school year for the following year. If in
the event that a new meeting time and/or place is required, the Council may vote at any
time to change the meeting time and/or place. A simple majority vote is required to
change the meeting time and/or place in this way.
b. Unless otherwise stated, all meetings will be held in the SBA offices.
c. Meetings will be open to visitors, except when voting or interviewing perspective
candidates. This may be waived for administration of the school, with prior approval of
the Council. Requests must be made in writing to the Council within twenty-four [24]
hours of said event.
d. The Council will provide one [1] member to the School of Business Advisory Panel. The
Council as a whole will vote on this member, with final approval by the Dean of the
SBA.
e. The Council will actively reach out to other organizations on and off campus to facilitate
communication and cooperation.
f. No officer has the power to modify the bylaws with a simple majority vote of the
Council.
g. No officer has the power to allow exceptions to the bylaws with a simple majority vote of
the Council.
h. The DAC will never condone actions that would in anyway discriminate against anyone
with regard to: gender, age, cultural or ethnic heritage, religious affiliation, sexual
orientation, or physical disability.


XII. School of Business Administration Support Duties

a. The SBA will openly support the DAC in its efforts to provide a better school for all
students.
b. The SBA will provide an advisor to the DAC, with final approval by the Council. The
advisory will be welcome to all events and meetings. The duty of the advisory include
but are not limited to:


i. Offering suggestions for events and programs to the Council.
ii. Actively include the Council in any relevant activities within the SBA.
iii. Request possible solutions to problems within the SBA.
iv. To request insight into student-needs within the SBA.
v. Will assist in distribution (electronic or postal) of information and materials,
relevant to Council events, throughout the SBA and the student body.
vi. To provide honest, accurate information to the Council.


c. The Dean of the SBA will attempt to attend as many meetings and events as feasible.
The Dean will be welcome to all events and meetings. The Dean is also welcome to
utilize resources within DAC to learn the needs and concerns of the students of the SBA.
d. The Administration of the School of Business will recognize the duties of the DAC
within the SBA to be exclusive to DAC only.


XIII. The Dean's Advisory Council (DAC) of the School of Business Administration,
established in 1968, serves as a liaison between the student body of the Undergraduate School of
Business Administration and the Dean's Office. As a fully recognized student organization, the
Council seeks always to remain autonomous in order that it may best serve the needs of the
student body it represents. The Council makes recommendations to the administration on matters
of policy and its implementation, as well as acting upon proposals and suggestions of students,
faculty, and staff. Additionally, it serves business administration students by programming its
own events and supporting the SBA's programs and events. They do this through events such as:
Annual Business Week (Month) event, Water Tower Campus student orientations, Freshmen
Advising Sessions, Freshmen Mentor Program, fundraising, scholarship fundraising, and any other
activities it feels will best suit the student body and Loyola's SBA.


XIV. There are two [2] acceptable logos for the Council: A) is for internal use, and B) is for
external recognition, when necessary.


A)

B)

 

Webpage address:

http://www.luc.edu/bdac/

Mailing address:

Dean's Advisory Council School of Business Administration Loyola University Chicago 1 East Pearson Suite 220 Chicago, IL 60611

Acronyms and Abbreviations used

SBA: School of Business Administration, Loyola University Chicago DAC: Dean's Advisory Council, Loyola University -Chicago Council: Dean's Advisory Council, School of Business Administration, Loyola University Chicago WTC: Water Tower Campus, Loyola University -Chicago


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