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Loyola University Chicago

Student Employment & Work-Study

Enroll/Reimbursement

**UPDATED OCTOBER  21, 2013**

Community Work-Study Employer Partner Enrollment will CLOSE on November 1, 2013. Community organizations that had a Community Work-Study Agreement with Loyola during the (previous) 2012-2013 Academic Year may re-enroll until that date.  Wage reimbursement will not be granted to any partner without a new, 2013-2014 Agreement. New partners are NOT being taken at this time.

Enrollment: 

1.  Request a 2013-2014 agreement from Kathryn Jackson at kjackson9@luc.edu. Complete the agreement and the contact page(s).

2.  Review the Partner Expectations.

3.  Attach a Position Description for every unique student work-study position you plan to fill with a Loyola Work-Study student. (Position Description Builder & Sample).

4.  Send the completed agreement, position description(s), and contact page(s) to Kathryn Jackson either via PDF to kjackson9@Luc.edu or via Fax to 773-508-7088.  Do not send to the Accounting Office, Financial Aid or the Center for Experiencial Learning.   Confirmations will be sent to the primary contact.

Reimbursement:

  1. Per the agreement, your organization is entitled to a certain level of wage reimbursement, based on the role of the student. Please Note: The University does NOT reimburse FICA taxes.
  2. Complete a  for EACH work-study student after EVERY pay period.
  3. Attach to each Reimbursement Reqest a copy of the student's Paycheck Stub.
  4. Be sure the Student signs the Reimbursement Request Form.  
  5. Submit the form to the Accountant after EACH pay period.

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Loyola

Student Employment Program · 1032 W. Sheridan Road, Chicago, IL 60660

Shipping address: Sullivan Center for Student Services · 6339 N. Sheridan Rd., Chicago, IL 60660

Phone: 773.508.3366 · Fax: 773.508.3955 · E-mail: kjackson9@luc.edu

Notice of Non-discriminatory Policy