Federal Work-Study
This section is dedicated to answering questions related to managing students who work in Work-Study funded positions. It applies to both On-Campus Managers as well as Community Partners who hire work-study recipients into the CBFWS Program. If you are a manager with questions about the Federal Work-Study Program at Loyola, please contact the Student Employment Program Manager, Kathryn A. Jackson, at kjackson9@luc.edu.
- The Work-Study Basics
Work-Study funds are:
- Awarded to over 50% of all Loyola undergraduate students
- Federal dollars
- Awarded within Financial Aid Packages
- Determined based on NEED not on potential earning opportunities
- A grant (the student does not have to pay them back)
- Only earned through work performed like all other Student Employment positions
- Should be earned by employing the student in a job with responsibilities and skill building
- Not intended to fund positions where studying while working happens by design. The responsibilities of the job always take priority over studying (while at work)
- Awarded once per year and are meant for that entire year (the amount is NOT per semester)
- Dates & Deadlines
On-Campus:
- August 1: RamblerLink "opens" to all students including incoming Freshmen and Transfer students, recruiting begins
- August 27: Work-Study students may begin to work (this is the start of Financial Aid accessability)
- August-October: High volume of student's seeking work
- December 18: Last day for students who are graduating or leaving the university (at end of term) to work
- May 7: Last day any student is allowed to work, Human Resources will perform an auto-termination of all student employees and work-study students
Community-based Federal Work-Study:
- August 1: RamblerLink "opens" to all students including incoming Freshmen and Transfer students, recruiting begins
- August 27: Work-Study students may begin to work (this is the start of Financial Aid accessability)
- August-October: High volume of student's seeking work
- December 18: Last day for students who are graduating or leaving the university (at end of term) to work
- March 1: Last day to post a position for the 2012-2013 Academic Year
- May 7: Last day for any student is allowed to work, Human Resources will perform an auto-termination of all student employees and work-study students
- The Rights & Restrictions of Work-Study Students
Students who work in work-study positions receive Fedederal funds in their wage. Because of the funding, they have some unique rights and work restrictions that do not apply to other part-time employees. According to the Federal Government, the following is a list of those rights and restrictions:
On-Campus:
- Work-study students cannot be asked to maintain space that is used soley for religious workship.
- Work-study students cannot work for a specific political party, politician, or candidate.
- Work-study students cannot be asked to pay for work application-related procedures such as finger printing, KEYS testing, background checks, etc.
- Work-study students cannot be asked to purchase uniform pieces beyond what all other staff are asked to purchase
Community-based Federal Work-Study:
- Work-study students cannot be asked to maintain space that is used soley for religious workship.
- Work-study students cannot work for a specific political party, politician, or candidate.
- Work-study students cannot be asked to pay for work application-related procedures such as finger printing, KEYS testing, background checks, etc.
- Work-study students cannot be asked to purchase uniform pieces beyond what all other staff are asked to purchase
- Students working in development cannot be asked to perform to direct fundraising soliciation (ask for donations). Activities such as donor research, database adminstration, etc. are allowable.
- Work-study students must be a part-time employee of any organization they work for, not a contractor, sub-contractor, or consultant. All work must culminate in an annual W2.
PLEASE NOTE: NO STUDENT EMPLOYEE, WHETHER ON CAMPUS OR IN THE COMMUNITY PROGRAM, IS TO WORK MORE THAN 19 HOURS PER WEEK.
