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Loyola University Chicago

College of Arts & Sciences

Student FAQs

If you have declared a major or minor, you have been assigned a faculty advisor in the department of your major or minor. The departmental contact for your major or minor can direct you to your faculty advisor.

For information about general academic advising and academic advisor assignments, click here.

All students register through Loyola's Online Connection to University Services (LOCUS). For information about classes, you can view course offerings online or search via LOCUS, which has the most up-to-date information. If you have questions, first meet with your academic advisor; then, register via LOCUS.

You can change your registration (i.e., drop and/or add courses) through the first week of the semester during the regular academic year (and through the first two days of the term during summer sessions) via LOCUS. After the first week of classes, you can withdraw from courses through LOCUS, but may not add them. 

Note: If you have a "Hold" on your LOCUS account and are blocked from withdrawal by LOCUS, please contact your dean's office for assistance. However, please note that the dean's office only has control over "academic" holds (e.g., probation hold, advising hold, etc.). If you have a Bursar's Office hold (due to an outstanding tuition balance or charges), an immunization records hold which is placed by the Wellness Center, or a "missing transcript" hold which is placed by the Office of Undergraduate Admission, you must contact those departments to resolve the hold on your LOCUS account.

 

 

Note which office has applied the "Hold" and follow up with that office. To view your "Holds" in LOCUS, log into LOCUS and view the list of "Holds" in your "Student Center."

  1. To maintain full-time status, you must be enrolled in at least 12 credit hours. A typical full-time course load is 15-16 credits per semester.
  2. Students may take no more than 18 credits in a semester.
  3. If you are interested in taking more than 18 credit hours during a semester, you must have at least a 3.0 cumulative grade point average and junior standing. Please contact your academic advisor for permission.

If you drop below 12 credit hours, you will be at part-time status, which may have an impact on your financial aid. If you are considering such action, please consult with a financial aid advisor in the Office of Student Financial Assistance to discuss the possible consequences. You should also meet with your academic advisor to review the effect of the drop on your academic standing. Finally, if you are living in an on-campus residence hall, you are required to maintain full-time status. As such, please also consult with the Department of Residence Life before dropping below 12 credit hours.

Only an academic advisor can authorize the repetition of a course. In some cases (for major or minor requirements), you must repeat a course if you earn lower than a C-, but you cannot repeat courses simply to raise your GPA or to enhance your application for post-graduate study. Authorized repeated courses are noted on your transcript; both grade attempts are listed and calculated in the GPA, but you only receive credit for the course once. If you are interested in repeating a course, please contact your academic advisor.

Yes, however, restrictions apply regarding who is eligible and which courses may be taken on a pass/no-pass basis. You should consult the Undergraduate Studies Catalog for details and then speak with your academic advisor. The pass/no-pass option must be chosen by the end of the second week in a Fall or Spring semester or during the first week of a Summer Session.

In an independent study course, you examine a particular area of interest under the direction of a faculty member in that area. Independent studies are typically upper-level courses initiated and designed by the student in consultation with a faculty member. If you are interested in an independent study, you should contact your faculty advisor and the appropriate department chair.

Auditing a course means taking a course without receiving credit. A course which is audited does not count toward graduation, but it does provide you with background in a particular subject area. After consulting the Undergraduate Studies Catalog guidelines for auditing courses, you must register for the course through normal procedures, and then follow up this registration by filling out a Course Audit form in the College of Arts and Sciences Dean's Office (Lake Shore Campus or Water Tower Campus) within the first two weeks of the semester or the first week of a summer session.

Sure. Currently enrolled students may register for summer courses via LOCUS. Students are always advised to speak with their academic advisor and/or faculty advisor before registering for classes.

You may withdraw from courses using LOCUS through the ninth week of the term. Any time you withdraw from a course via LOCUS, you should print a new copy of your schedule which should confirm your withdrawal status (course is "dropped"). If you are unable to withdraw, please check to see if there is a "hold" on your account and contact the appropriate office (e.g., bursar's office, library, Wellness Center, dean's office). If you are a part-time student, dropping from full-time to part-time student status, or completely withdrawing from the university, you must contact your academic advisor in order to withdraw. For information about the withdrawal policy related to tuition, please visit the Bursar's Office.

Note: Students who officially withdraw after the first week but before the withdrawal deadline receive a final grade of "W" in the course. Students who unofficially withdraw from a course (i.e., stop attending class) or withdraw after the deadline receive a final grade of "WF," which is calculated into the GPA as an "F".

Students who are considering a complete withdrawal from Loyola should contact their academic advisor for advisement and instructions.

Yes. You may take courses at any of Loyola's Chicago campuses as long as the appropriate course prerequisites are met. If you want to take a course offered by the School of Continuing and Professional Studies (SCPS), you must contact the SCPS office to request permission and ensure that you meet the requirements. If you would like to take a graduate course in a CAS department, you must contact the department office in order to request permission.

To transfer to another school within Loyola (e.g., Quinlan School of Business, School of Communication, School of Continuing and Professional Studies, School of Education, Marcella Niehoff School of Nursing, or School of Social Work), you must complete an Internal Transfer Application available in the Undergraduate Admission Office or the College dean's office. See the Internal Transfer Application for details.

Submit the application to the dean's office of the school into which you want to transfer. Remember that students who are pursuing certification in secondary education will be simultaneously-enrolled in both the College of Arts and Sciences and the School of Education. CAS students who wish to add Secondary Education as a major must complete a Multiple-Degree Application and submit it to the School of Education for review.

The undergraduate studies catalog states that current degree-seeking Loyola students may not take courses at another college or university without previous written consent. You should begin the process by meeting with your academic advisor. If you have compelling reasons for taking a course elsewhere, you should bring a catalog description of the course to your academic advisor and request permission. Typically, only an elective course may be taken elsewhere during the summer if the course is not offered at Loyola.

Students in good academic standing who leave the university for no longer than a semester, and do not take courses elsewhere during that semester, may return to the college without applying for re-admission. Students who take courses elsewhere during their absence, and/or are absent for more than one semester, must apply for re-admission to the university. Students who are dismissed for poor scholarship may be considered for re-admission no earlier than two complete semesters from the date of dismissal. Re-admission decisions for students who are suspended or expelled for disciplinary reasons are made by the appropriate Student Development official(s).

Many students explore majors and careers by taking a course in the field and by speaking directly with faculty about the major. Internships are also a good way to explore various careers. For assistance with internships, students should consult the Career Development Center and the Center for Experiential Learning, or, for some majors, the faculty internship supervisor in the academic department.

Students should also consider taking the two-credit-hour Career and Life Planning course (CPSY 224) for a structured exploration of self, majors, and careers. Career advisors are also available in the Career Development Center.

Students may pick up a Declaration/Change of Major/Minor form in the Office of Academic Advising and Services or either of the College of Arts and Sciences Dean's Offices (Sullivan Center 235 or Lewis Towers 900). Once completed, students may drop off their major/minor declaration forms at the Student Services Hubs or the Office of Academic Advising and Services.

Yes. Students interested in pursuing an additional major within the College of Arts and Sciences should declare the new major and must complete all requirements for both majors. In some cases, declaring an additional major presents the possibility (but not the necessity) of pursuing two degrees—for example, both a Bachelor of Arts and a Bachelor of Science. To complete two undergraduate degrees, students must fulfill all requirements for both degrees, including major requirements and college or school requirements, in addition to the university Core Curriculum. Students considering a double major or two undergraduate degrees should consult an academic advisor about their plans.

Academic advisors are available to meet with students to discuss progress toward completion of the degree.

Graduation Application Process: Students must apply (in the dean's office) for graduation early in the semester prior to their expected graduation date: for example, if you expect to graduate in May or August, you should apply by October 1. If you plan to graduate in December, you should apply by March 1. The graduation application is available online through LOCUS. After applying for graduation, students may schedule a graduation audit appointment.

Per Loyola's Undergraduate Studies Catalog, "Plagiarism on the part of a student in academic work or dishonest examination behavior will result minimally in the instructor assigning the grade of "F" for the assignment or examination. In addition, all instances of academic dishonesty must be reported to the chairperson of the department involved."

Although academic dishonesty violations are not noted on students' official transcripts, violations must be reported to the College of Arts and Sciences Dean's Office.

For more information about Loyola's policy on academic integrity, please click here.

Information about the Rome Center and the Beijing Center is available online and in the Office for International Programs (OIP) (773.508.2760). Information about other Loyola-sponsored study-abroad programs is also available from the Office for International Programs (773.508.3899, Sullivan Center 206).

Students should keep instructors informed of absences well in advance if possible. If you will miss one week or more of class because of illness or a personal emergency, contact the dean's office. Dean's office staff will notify your instructors. Notification of an absence does not excuse the absence; upon returning to classes, you are responsible for contacting instructors, producing appropriate documentation for the absence, and completing any missed work.

Contact your instructor to find out what your options are.

First, speak with the instructor about the situation. If you are not satisfied with the outcome of that conversation, make an appointment to speak with the department chairperson.

Students may request official transcripts by completing a transcript request form and returning it to the Office of Registration and Records. Written transcript requests take two weeks to process, so submit them in advance. For quicker delivery or pick-up of transcripts, students may request them through LOCUS—simply click the "Request Official Transcript" link. Please note that transcripts will not be released to students who have a "hold" on their account.

Bring a picture ID and proof that you are a Loyola student (e.g., course schedule, tuition bill) to the Campus Card Office.

You can update your permanent and local addresses and your phone numbers using LOCUS.

Loyola

College of Arts and Sciences
Lake Shore Campus · 1032 W. Sheridan Rd., Sullivan Center 235, Chicago, IL 60660 · 773.508.3500
Water Tower Campus · 820 N. Michigan Ave., Lewis Towers 930, Chicago, IL 60611 · 312.915.6520
casloyola@luc.edu

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