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Loyola University Chicago

Digital Media Services

Information Technology Services

After Your Loan

Equipment Loan Program Resource Guide

Digital Media Service has compiled the following Resource Guide to detail the full policies and procedures of the Equipment Loan Program. This Guide also contains an introduction to the Loan Program and instructions on accessing and utilizing the Reservation System:


Items that are returned after their assigned time will result in the client receiving an overdue fine for the number of minutes the equipment is late. A 9-minute grace period is provided on each equipment loan; however, after the initial 9-minute grace period expires, all fees are determined based on the original due date and time, not on the time only after the grace period. Please note that there are no maximum fine amounts for overdue equipment.


Fines and/or fees must be paid within 15 days of notice in the DML using one of the detailed methods below:

Online with a Credit Card

In-Person Using Rambler Bucks

Using Loyola University Chicago's EPay system a client can pay their fine or fee using their credit card from home. Visit 
http://luc.edu/digitalmedia/payments for more information and to pay a fine/fee.

Digital Media Services does not accept cash or credit cards as a form of payment for fines, fees or any other service. To add Rambler Bucks to a client’s account, visit Campus Card http://luc.edu/campuscard.

After 15 days, any account balances of $25 or greater will be forwarded to the Bursar's Office for posting to a client’s account. Account balances less than $25 will remain on their Digital Media Services account and prevent future loans of equipment until paid. A fine may not be paid using a University account code or internal transfer. 


Due to billing restrictions and the end of the semester, any fines received during the following range of dates will be subject to the following restrictions: 

Any Fines Received...

Will Be Due No Later Than...

Until April 21, 2014

15 Days from the Date of the Fine Notice

On or after April 21, 2014

5:00pm on May 6, 2014

Any fines incurred prior to August 23rd, 2009, must be paid within 30 days of notice in the DML using Rambler Bucks. Any unpaid fines will be assessed a minimum amount of $25 to be posted to a client’s account - which may impact registration. This means that if their fine is below $25 and is not paid within 30 days, it will be increased to $25 prior to being submitted to the Bursars Office. All fines over $25 will remain at their current value and will be forwarded to the Bursars Office in the same process described above.


Fines assessed to a client may not be reassigned or transferred to another client. Fines incurred by a client may; however, be paid by anyone, regardless of affiliation, as long as the fine(s) have not be transferred to the Bursar’s Office or exceeded the fifteen (15) day limit.


Digital Media Services · digitalmediaservices@luc.edu · 773-508-8029 · Copyright & Disclaimer 2011

Notice of Non-discriminatory Policy