Loyola University Chicago

- Navigation -

Loyola University Chicago

Digital Media Services

Information Technology Services

After Your Loan

After Your Equipment Loan (Short-Term Loans)

Fines Resulting From Overdue Equipment (Short-Term Loans)

Items that are returned after their assigned time will result in the client receiving an overdue fine for the number of minutes the equipment is late. A 9-minute grace period is provided on each equipment loan; however, after the initial 9-minute grace period expires, all fees are determined based on the original due date and time, not on the time only after the grace period.

Please note that there are no maximum fine amounts for overdue equipment. Listed below are the daily overdue fine amounts for individual equipment categories*:

Equipment NameHourly Overdue Fines*
Headphones $12.00
Laptop $12.00
Laptop Lock Kits $12.00 
USB Memory Drives $12.00 
Laptop Charger (Upon Request) $3.00
Mobile Device Charging Cables $3.00
Marker Kits for Group Study Rooms $3.00

After Your Equipment Loan (Long-Term Loans)

Fines Resulting From Overdue Equipment (Long-Term Loans)

Items that are returned after their assigned time will result in the client receiving an overdue fine for the number of minutes the equipment is late. A 9-minute grace period is provided on each equipment loan; however, after the initial 9-minute grace period expires, all fees are determined based on the original due date and time, not on the time only after the grace period.

Please note that there are no maximum fine amounts for overdue equipment. Listed below are the daily overdue fine amounts for individual equipment categories*:

Equipment NameDaily Overdue Fines*Equipment NameDaily Overdue Fines*
Audio Mixers $175.00 Media Cards and Readers $25.00
Cable Adapters $25.00 Microphone Kits $75.00
Calculators $75.00 Mini-Hubs $75.00
Camcorder Accessories $0.00 Musical Instruments $125.00
Camcorder Hardware Accessories $225.00 Pantone Color Correction Kits $125.00
Camcorders $225.00 Podcasting Kits $75.00
CD's, DVD's or Instructional Media $25.00 Point & Shoot Cameras (Non-SLR) $125.00
Chroma Keying Kits $175.00 Portable DVD Players $75.00
Clapper Boards $75.00 Presentation Remotes $75.00
Digital Camera Accessories $0.00 Projector Accessories $0.00
Digital Media Studio $0.00 Projector Screens $125.00
DV Tapes $2.50 Projectors $225.00
Equipment Cases $0.00 Rechargeable Batteries $2.50
Flip Cameras (All Models) $125.00 SLR Digital Camera Hardware Accessories $225.00
Gaming Accessories $0.00 SLR Digital Cameras $225.00
Gaming Hardware Accessories $175.00 Textbook and User Guides $25.00
Gaming Systems $175.00 Tripods $125.00
Hard Drive Kits $125.00 USB Flash Drives $25.00
Headphones $50.00 USB, FireWire and Other Cables $25.00
iPads and E-Book Readers $175.00 Video Games $25.00
iPods $125.00 Webcams $75.00
Laptops $175.00 Web Conferencing Kits (Adobe Connect) $125.00
* Not all equipment in the Equipment Loan Program can be classified into the structure provided above; however, all daily late fees are indicated on a client's contract at the time of signing. It is the responsibility of the client to review all fine amounts and information provided on their contract. Fines and fees, as well and policies and procedures, are subject to modification each semester based on market equipment prices and other factors.

Paying and Appealing Fines

Any fine or fee must be paid using one of three methods, depending on your status with the University:

Fines and/or fees must be paid within 15 days of notice in the DML using one of the detailed methods above. After 15 days, any account balances of $25 or greater will be forwarded to the Bursar's Office for posting to your account. Account balances less than $25 will remain on your Digital Media Services account and prevent future loans of equipment until paid. A fee may not be paid using a University account code or internal transfer.

Due to billing restrictions, any fines received during the following range of dates will be subject to the following restrictions:

Any Fines Received...Will Be Due No Later Than...
Until December 1, 2013 15 Days from the Date of the Fine Notice
On or after December 1, 2013  5:00pm on December 16, 2013

Prior to August 23rd, 2009, fines and/or fees must be paid within 30 days of notice in the DML using Rambler Bucks. Any unpaid fines will be assessed a minimum amount of $25 to be posted to your account - which may impact registration.This means that if your fine is below $25 and is not paid within 30 days, it will be increased to $25 prior to being submitted to the Bursars Office. All fines over $25 will remain at their current value and will be forwarded to the Bursars Office in the same process described above.

Appealing Fines and Fees

All fines - excluding those to which have been assumed, for lost, stolen, unreturned or damaged equipment - after posting, may be appealed to Digital Media Services only within fifteen (15) days of receiving notification. After the fifteen (15) day review period, appeal requests will not be granted. All fine appeals must be made online through MyITS by visiting: https://myits.luc.edu/fineappeal.

You will be notified of the status of your appeal via e-mail; however, you may be contacted for additional information regarding your appeal. Most importantly, an appeal request does not guarantee that your appeal will be granted or denied, as all requests are reviewed on a case-by-case basis.

Loyola

Digital Media Services · digitalmediaservices@luc.edu · 773-508-8029 · Copyright & Disclaimer 2011

Notice of Non-discriminatory Policy