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Loyola University Chicago

Digital Media Services

Information Technology Services


Clients using the Equipment Loan Program rely on equipment being available for on-time pick-up. When you make a reservation using our online system, you will establish an equipment pickup time - not your assigned due date and time. This does not account for clients who do not return equipment on time or unexpected damage. If available, you may be provided alternative equipment if the items you have reserved are not available. If you are unable to make your reservation pickup time, please contact the respective location, so that your reservation can be cancelled and other clients may check out the equipment.

Online advance reservations are highly recommended, as equipment is often reserved days or weeks in advance. Reservations are not accepted over the telephone or via e-mail and cannot be transferred to another individual, nor do they renew equipment already on loan. Clients may not reserve equipment in their own name for pick-up by other clients, as the client reserving/checking-out the equipment (and signing the contract) will be held responsible for the equipment. 

No more than two back-to-back reservations will be permitted in the same equipment item, without permission from a Digital Media Specialist. On the third reservation for the same equipment item, without prior approval, the reservation may be blocked and/or cancelled. Additionally, some categories of equipment may have limitations on the total number of items and/or total hours of semester usage that are available for reservation per client.

Some equipment may require training or approval prior to receiving a confirmed reservation. Please review all notices during the reservation process to ensure a smooth and expeditious checkout experience.

Clients have a thirty (30) minute grace period to hold equipment that is reserved. If a client reserves equipment and is more than thirty (30) minutes late for pick-up, their reservation will be cancelled.


Digital Media Services · digitalmediaservices@luc.edu · 773-508-8029 · Copyright & Disclaimer 2011

Notice of Non-discriminatory Policy