Notify the President and the Emergency Policy Group when required.
Declare a campus emergency and close the University when required.
Function as the highest level of authority during an emergency.
Vice President for Facilities:
Notify the Emergency Resource Team (Tab 2) and activate Emergency Operations Center.
Control the emergency operation.
Establish priorities for use of personnel and resources.
Authorize deviations of procedures for implementing the Emergency Response Plan.
Oversee the operation of the Emergency Operations Center.
The Department of Campus Safety:
Secure the emergency/disaster area and conduct emergency actions to minimize danger to persons and/or property.
Notify city and/or county emergency response agencies (e.g., CPD, fire department) apprising them of the situation and requesting their assistance.
Notify appropriate University officials on the Emergency Notification Roster (Tab 1), apprising them of the situation and requesting appropriate assistance.
Direct and coordinate University resources to respond to the emergency until relieved by the Vice President for Facilities.
Facilities, Operations, and Maintenance (FOM):
Conduct emergency fire suppression, evacuation, and rescue efforts as needed. * Conduct damage assessments.
Direct crews to clear debris, make temporary repairs, secure utilities, and restore services.
Determine safety of buildings, and recommend building/facility closure.
Assess damage to water and sewer systems to determine possible contamination.
Direct efforts to control hazardous material and determine status of radioactive and/or chemical materials.
Coordinate clean-up operations.
Residence Life:
Coordinate and handle emergency feeding for students, staff, faculty, and volunteer workers.
Determine the number of students who will require emergency shelter and coordinate their relocation to suitable emergency shelters located on and off campus.
Coordinate and manage emergency shelter operations.
Provide a current listing of resident students by location to Student Development and Public Affairs.
Dean of Students Office:
Coordinate and establish a 24 hour telephone hot line to respond to inquiries from parents and relatives.
Organize student volunteers (as a last resort) for operational use during the emergency.
Notification to Academic Deans regarding student status.
Coordinate students' personal and academic needs.
University Marketing and Communications:
Establish a Media Center in proximity to the Emergency Operations Center.
Identify and brief appropriate spokesperson.
Develop and issue appropriate communications.
Plan and execute news briefings for media, as needed.
Provide information to the print and electronic media.
Develop and issue internal communications relating to the emergency.
Administrative Services:
Handle emergency purchases and coordinate the distribution of supplies.
Determine what non-campus equipment and personnel will be required and arrange for contract services.
Initiate a records-keeping system for all expenditures.
Information Technology Services:
Install and activate telephones, faxes, and computers in the Emergency Operations Center and Media Center - as required.
Coordinate restoration of telephones, faxes, and computers campus wide.
In coordination with Student Affairs establish a phone bank for 24 hour emergency hot lines.
In coordination with Public Affairs, update Internet Home Page.
Be prepared to provide laptops and cell phones.
Human Resources:
Determine status of campus work force and establish a procedure for shift assignments for all campus staff to include staff working 24 hours straight.
Schedule times to relieve crews on duty.
Coordinate and organize a "personnel pool" of available volunteers.
Coordinate EAP debriefing for employees, as needed.
University Ministry and Mission:
Assist medical personnel in attending to the injured.
Notify parents and relatives of serious injury or death.
Coordinate spiritual and pastoral counseling services as needed during and following a crisis.
Government and Community Relations:
Coordinate with city and county officials for emergency support services, as needed.
Inform the city of our availability of resources in case of a disaster or major emergency in one of the communities around our campuses.
Wellness Center:
Coordinate psychological services for students affected by the crisis, both during and following the event.
Handle injured or deceased persons until they can be evacuated to an appropriate medical facility.
