Loyola University Chicago

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Loyola University Chicago

Service-Learning

Center for Experiential Learning

Documenting Your S-L

SL101: Lesson Five

Documenting service-learning involves two steps:  filling out a paper form that you share with your on-site supervisor and your professor, and completing an electronic form that you fill out in LOCUS. 

Note:  if your service is done primarily through a group/class project arranged by your professor, where you have relatively little direct contact with community members, your professor may handle these documentation processes for you.

STEP 1:  Completing the Service-Learning Experiential Learning Agreement (paper) form

The SL Agreement has been designed to keep ALL participants in community-based experiential learning (like service-learning or internship classes) "in the loop" for communications and risk management purposes.  The form has four pages, each of which has instructions printed at the top:

Paper copies of this form, printed in booklet form, are available from the Center for Experiential Learning in Sullivan 295.

STEP 2:  Completing your Engaged Learning record in LOCUS

Loyola University Chicago now requires all students completing an engaged learning class (including service-learning classes) to document their site or project information and learning objectives in LOCUS.  The University uses this data to substantiate your fulfillment of the requirement, and also for institutional research, documentation, and risk management purposes.  Some of the information you enter in LOCUS will also appear on your official transcript associated with your engaged learning class(es).

You can easily and quickly create a LOCUS record by following the instructions in the LOCUS Documentation guide or by watching this one minute video!  NOTE:  All information you need to complete the engaged learning record can be found on page 3 of the Experiential Learning Agreement form that you completed in step 1 (above).

Need help crafting a good learning objective for your engaged learning record?  Check out the CEL's Learning Objective Worksheet

Need help getting LOCUS to cooperate in creating your record?  Visit the CEL in Sullivan 295 during normal business hours, or email experiential@luc.edu for extra help!

Step 3:  Documenting your hours

Most service-learning courses require that students spend a minimum of 20-25 hours in service at a partner site.  Some faculty members may require up to 50 hours, depending on the course.  In order to document your hours served, you can download the StudentHoursLog.  Document your hours and the nature of your service each time you serve at your chosen site then turn this into to your professor when you have completed the required number of hours. 

Loyola

Service-Learning Program · Center for Experiential Learning · 1032 W. Sheridan Road, Chicago, IL 60660
Shipping address: Sullivan Center for Student Services · 6339 N. Sheridan Rd., Chicago, IL 60660
Phone: 773.508.3366 · Fax: 773.508.3955 · E-mail: servicelearning@luc.edu

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