Accounts payable
Beginning May 1, 2007, Finance will be making available a new and improved Payment Requisition Form (a.k.a. Check Requisition Form) for use in the requisition of payment for expenses pertaining to Loyola University of Chicago business.
- The form embraces the changes made to certain processing requirements including asset management, non-resident aliens and vendor compliance. We have also taken the opportunity to provide a more user friendly transition on the form eliminating certain required fields and providing more areas for vendor related information, payment methods and your remarks and/or comments. Please review the newly developed instructions when completing the form.
- Please note that the Payment Requisition form is intended to request payment for goods and services that do not fall within normal procurement procedures. The following authorized uses of a Payment Request are representative, but not necessarily all inclusive of the types of items that can be submitted. Please contact the Accounts Payable or Purchasing Departments for clarification or questions.
-Conference or Seminar Registration Fees
-Instructional Materials
-Membership Dues or Fees
-Periodicals and Subscriptions
-U.S Postal Service Payments i.e. Postage Meter Replenishment, permits, and other postal related charges.
-Insurance Premiums
-Federal and State Taxes ( excluding state sales tax )
-Utility Bills
-Advertisements
-Contracted Services
-Royalty Fees
-Transportation Expenses ( Athletic Events and outings )
-Professional services or services that are required to be under a contractual agreement.
-Awards, Honorariums, and Stipends
- While not all inclusive, the following examples illustrate the types of goods and services that should not be processed on a Payment Requisition:
-Reimbursement of an employees out-of-pocket expenses. The approved Expense Reimbursement form should be used.
-Office Supplies
-Computer Software or Software Licenses
-Equipment and appliances of any type, including computers, facsimile machines, copiers, refrigerators, microwave ovens, air conditioners, or photographic equipment.
-Mail Services such as those performed by mailing houses to process bulk, permit, or business reply mail. Services include printing, design work, and paper stock.
-Printing or any printing related service, including graphic design, copying or duplicating
-Furniture of any type
- The new form and instructions can be found at http://www.luc.edu/finance/forms.shtml.
- Questions can be directed to Brian Slavinskas at 312-915-8748 or bslavin@luc.edu.