Funding Graduate Studies
internal funding information
- Tuition Scholarships
- Merit Award Policies
- Fellowship Tax Information
- Application Procedures
- Health Insurance
- University Assistantships and Internships
external funding information
- Community-Based Federal Work-Study
- External Funding Sources
- Research Incentive Awards for Graduate Students (RIAGS)
In the 2008-2009 academic year, Graduate School students at Loyola University Chicago received approximately $6 million in assistantship and fellowship stipends, as well as about $4 million in tuition scholarships. These awards are offered on a competitive basis to Loyola's most talented Graduate School students and normally range from $14,000 to $25,000. Most awards are announced in the spring preceding enrollment and most are renewable, based on academic performance, and can be held for up to four or five years.
For information about graduate financial assistance available through the university, visit Loyola's Office of Graduate Financial Assistance. All students receiving any type of merit award (assistantship, fellowship, or tuition) are encouraged to file a Free Application for Federal Student Aid (FAFSA) at www.fafsa.ed.gov. Loyola’s federal school code is 001710. Students without funding as well as students anticipating supplementing their assistantship or fellowship support with loans must file a FAFSA. While there are no priority filing deadlines for graduate students, students should submit the FAFSA as early as possible.
internal funding information
Graduate assistantships are awarded to students with excellent academic records and scholarly promise. The awards ordinarily include a stipend and a tuition scholarship and are renewable. For the 2009-2010 academic year, the stipend amount for Ph.D. students ranges from $14,000 to a maximum of 25,000.
Assistantships are divided into teaching assistantships, research assistantships and program assistantships. Accordingly, a student who accepts an assistantship is required to provide teaching or research assistance, or to engage in other duties relevant to the discipline and program. Students should contact their graduate program director for details regarding eligibility, application procedures and deadlines, stipend levels, and specific expectations required of recipients.
Basic Science Assistantships
Basic science assistantships are awarded by the Graduate School based on recommendations from the student's department. In 2009-2010, basic science assistantships include stipends of $23,000 per year, plus full tuition scholarships. These awards are renewable based on academic performance and can be held for two years. Basic science assistantships are offered in the following programs:
- Microbiology & Immunology
- Molecular and Cellular Biochemistry
- Molecular Biology
- Pharmacology & Experimental Therapeutics
Generally, fellowships do not require any type of service. Students receiving fellowships are not allowed to hold outside employment during the duration of the fellowship. Below is a list of fellowships that are available through the University along with their applications and guidelines. If you are interested in applying for a fellowship, please read and follow the guidelines thoroughly.
Advanced Doctoral Fellowships
The Advanced Doctoral Fellowships are intended to provide support to Ph.D. students who have demonstrated excellence in all aspects of graduate study. These fellowships provide a $14,000 stipend and a tuition scholarship. Application material is available from the Graduate School in mid-January. .
Arthur J. Schmitt Dissertation Fellowships
Arthur J. Schmitt Dissertation Fellowships are awarded on a competitive basis to doctoral students who are working on a dissertation. These fellowships provide a $16,000 stipend (2009-2010 level) and a tuition scholarship. Application material is available from the Graduate School in mid-October and the application deadline is in January. and .
Crown Fellowships in the Humanities
Crown Fellowships are offered on a competitive basis to incoming students who will be pursuing doctoral studies in the humanities (English, History, Philosophy and Theology). The fellowship carries a $20,000 annual stipend (2009-2010) level for newly funded fellows and a tuition scholarship. There are no service requirements. The award is renewable, based on academic performance, and may be held for four years. The fellowships are awarded by nomination only; the competition is held in February. Departments submit nominations to the Graduate School by mid-February. .
Child and Family Research Assistantships
Child and Family research assistantships are available for Ph.D. students whose academic work focuses on child/family issues to enhance development of research in this area. The nine-month awards carry a stipend of $14,000 and a full tuition scholarship of up to 21 hours. The awards are for one academic year only. The Graduate School will consider nominations for renewal of funding in subsequent competitions. Renewal, however, is by no means automatic as The Graduate School’s intent is to spread the opportunity to the greatest number of eligible students. .
Community & Global Stewards Fellowship
Community & global stewards are encouraged to engage social issues and challenges generously and to embrace a scholarship of engagement that connects our intellectual resources to the pressing social, civic, and ethical problems in our communities and the world. Fellowships ($2000-$3000) are awarded to outstanding students who have a demonstrated record of academic excellence and community service and who do not hold any other merit funding available from the Graduate School. Applications are due to the Graduate School by March 1, 2010. Community and Global Stewards Fellowship .
Dean’s Fellowships are awarded on a competitive basis to outstanding incoming Ph.D. students. Departments submit nominations to the Graduate School by mid-February. The fellowships provide full tuition scholarships and a $25,000 stipend. The award is renewable, based on academic performance, and may be held for five years. Fellowship Guidelines .
Pre-Doctoral Teaching Scholars
The Pre-Doctoral Teaching Scholars program is designed to assist advanced graduate students in their preparation as scholars-teachers. The program seeks to do so by providing a series of experiences, activities, and responsibilities appropriate to the scholar-teacher. The award is open to advanced Ph.D. students in participating departments in the College of Arts and Sciences and carries a tuition scholarship and a $14,000 stipend. Application material is available from the Graduate School in mid-October. .
Victor J. Heckler Fellowship
The Victor J. Heckler Fellowship has been established to assist advanced psychology graduate students in their professional development in non-traditional areas of psychology such as management, business consultation, health promotion, or public policy. The fellowship is awarded for a period of one academic year (August 15 through May 15) and provides a stipend and tuition scholarship. Contact the Psychology Department for more information.
Policy Regarding Use of Tuition Scholarships
Tuition scholarships pay the tuition for only those courses that count toward the fulfillment of degree requirements. In addition, the number of credit hours of tuition eligible for payment by the tuition scholarship is limited by the number of credit hours required for the student to complete the program's degree requirements (e.g., if a student is in a program that requires 60 credit hours of graduate coursework, once the student has completed the 60-credit-hour degree requirement, the tuition scholarship normally will not pay tuition for additional credit hours). It is the student's responsibility to register for and complete appropriate courses while receiving a tuition scholarship. The student is responsible for paying tuition for any courses not eligible for payment by the tuition scholarship.
Please note that tuition scholarships do not cover University student fees (e.g., the University Services and Programs, CTA U-Pass, Late Registration, and Late Payment fees).
Recipients of tuition scholarships must register for classes no later than July 1 and January 1.
Merit awards (i.e., assistantships [internal as well as funded by grants or outside agencies], fellowships, and tuition scholarships) are guided by policies set forth by each specific award, general merit award rules and regulations, and the academic policies found on the Graduate School website here.
- Deadline for Acceptance of an Award: Each merit award letter includes a deadline by which the student is to formally notify the Graduate School of his/her decision regarding the acceptance of the award. The award acceptance deadline for incoming students admitted for fall is April 15, which conforms to the notification deadline set forth in the''Resolution Regarding Graduate Scholars, Fellows, Trainees, and Assistants'' published by the Council of Graduate Schools.
- Formal Notification of Acceptance: In order to notify the Graduate School formally regarding acceptance of the award, the student must complete and return the notification form to the Graduate School by the appropriate deadline.
- Eligibility to Hold a Merit Award: To be eligible to receive and continue to hold a merit award, the student must: (a) be in good academic standing and maintain a cumulative GPA of 3.0 (b) comply with the Graduate School’s standards of academic honesty and the university code of conduct, and (c) perform satisfactorily assigned assistantship duties. Additionally, assistantships, Advanced Doctoral Fellowships, Crown Fellowships, Dean’s Fellowships, Pre-Doctoral Scholars Award, and the Schmitt Fellowships are all considered full-time. Accordingly, recipients cannot hold outside employment during the academic year or, in the case of students holding a 12-month appointment, during the calendar year. Students holding an academic year appointment are free to pursue employment opportunities during the summer months. Failure to fulfill these requirements may result in the immediate termination of the merit award.
- Assistantship Responsibilities: Assistantship duties are assigned by departmental, college, or school administrators. Assistantships are to provide students with educational and professional benefits, enhancing their pedagogical, research, and/or administrative skills. All assistantship activities must be supervised by appropriate faculty or staff. Assistantship duties cannot exceed 20 hours per week.
- 12-Month Appointments: Students on 12-month assistantship appointments must register for an appropriate course during the first summer session. Without summer enrollment, the stipends become pay and are no longer protected from FICA deductions. See http://www.irs.gov/individuals/students/topic/index.html.
- Restriction on Multiple Awards: The Graduate School does not permit students to hold simultaneously more than one full assistantship or fellowship.
- Renewal of Merit Awards: Merit awards are for one academic year only. Contact your graduate program director for detail information regarding renewal of awards.
Merit awards are taxable, even if no services are required for an award such as with fellowships. Non-duty fellowships (Crown and Schmitt) are considered by the IRS as “non-qualified” fellowships. They are taxable (per the Tax Reform Act of 1986) and reportable to the IRS as income on the recipient’s personal tax return. According to IRS notice 87-31, the educational institution is not required under section 6041 to file a return of information (W-2 or 1099) to the IRS for these awards. However, if you hold a fellowship, you can elect to have taxes withheld from your fellowship and, if so, will need to fill out a W-2 form. If you elect not to have your taxes withheld from your fellowship, you are required to report your fellowship as income and you will have a tax liability. The Graduate School advises students to review tax publications and forms of the U.S. Internal Revenue Service (www.irs.gov) and to consult the IRS or a tax specialist if one has questions regarding one’s potential tax liability. For additional information see IRS Publication 970, IRS Publication 970, Tax Benefits for Education (www.irs.gov/publications/p270).
To apply for any merit award mentioned above, complete and submit an application for admission and indicate your desire to be considered for a merit award by marking the appropriate box on the application. Awardees are chosen from among applicants for admission and no additional application material is required. Admission does not guarantee funding.
Unless otherwise noted, the deadline for consideration for merit awards is February 1, or earlier if the department requires. The application for admission and the merit award application as well as all supporting documents (e.g., transcripts and letters of recommendation) must be on file by the award deadline. Applications for merit awards will not be reviewed until all documents required for admission have been received.
Full-time merit awards come with health insurance coverage. See the Bursar’s Office homepage (http://www.luc.edu/bursar/insurance.shtml) for more information. To make use of this award, all those receiving full-time, year-long merit awards in the fall must be registered for classes no later than July 1. The decision to opt out of this insurance needs to be made by October 1. This is not a decision that can be changed later in the year, so please review your health insurance options carefully as this is the only opportunity to made use of this award.
Internships are available to Graduate School students through several divisions in the university, including Information Technology Services and Student Affairs. The Office of Student Affairs awards internships in return for service in Residence Life, Financial Aid, Multicultural Affairs, Learning Assistance, Career Planning and Placement Services, Vice President for Administrative Services, Student Life and Student Unions, the Halas Recreational Sports Center, and Counseling and Development Services. Students who have experience or skills in any of the above areas may wish to contact the appropriate office for details.
Internships offer students an opportunity to put their knowledge to work in an applied setting while learning the dynamics of particular workplace settings. Many programs require or encourage internships as part of the degree process. While many of these experiences offer course credit rather than more direct financial remuneration, others offer students stipends to cover their time in the field. Students interested in internships should work with their programs as well as utilize the resources available in the Center for Experiential Learning (http://luc.edu/experiential/academicinternships/index.shtml).
Graduate students eligible for work-study as part of their financial aid packaged can work on campus or at a community-based service organization. Loyola generally expects that FWS Community Service positions will pay between $8-$10/hour; students' total hours per week will vary depending on agency need and student award amounts. Per Federal regulations, FWS monies fund 75% of student workers' salaries at community-based service sites; the agency must fund the other 25% of student workers' salaries. For further information visit the Center for Experiential Learning’s website (http://www.luc.edu/experiential/).
external funding information
Students may obtain support from faculty members who receive funding from sources outside the university (e.g., research grants). The Graduate School normally matches funding from external sources with tuition scholarships.
The Graduate School encourages students to apply for funding from sources outside the university. The following online resources provide a starting point for obtaining information about external funding sources; a longer list of external monies available to graduate students is also available on our external funding page:
This award is meant to create an incentive for graduate students to apply for external funding to support their scholarly and research activities. Students who apply for external funding receive $300 and an additional $1000 if awarded the grant.
For more information, go to the following link: www.luc.edu/gradschool/RIAGS.shtml
- Chronicle of Higher Education - See especially "New Grant Competitions" and "Internet Resources;" subscription may be required.
- Community of Science (COS) search engine for external funding link:
- Cornell University's Graduate School Fellowship Database - Provides comprehensive information on other graduate fellowships from outside sources. This database allows searching based on keywords and various categories (including minorities, women and international students).
- Council of Graduate Schools - Click "Resources for Students."
- Loyola University Chicago's Office of Research Services - Provides access to searchable databases and e-mail notification of funding opportunities. See "Funding Opportunities."
- National Association of Graduate-Professional Students will have information on grants and fellowships.
- Links to additional external funding sources
For Further Information
For more information about processing merit awards, contact the Graduate School’s Awards Coordinator at (773) 508-7479 For more information about external funding, contact the Assistant Dean at (773) 508- 2476.