Loyola University Chicago

Regular Meeting
October 29, 2004
Lewis Towers, 13th Floor Ballroom,
Water Tower Campus

MINUTES
[Approved 12/03/04]

Members Present: George Battaglia, Gad Bensinger, Barney Berlin, Susan Cavallo, Robert Di Vito, Janis Fine, Allen Frantzen, Thackery Gray, Maureen Hellwig, Robert Ludwig, Mary Manteuffel, Bernard McMahon, Ruben Mestril, Patricia Mooney-Melvin, Ronald Morgan, Timothy O'Brien, Ken Olsen, Loretta Stalans, Carl Toney, Nicole Truog, Elizabeth Vera, Karen Visick, Judith Wittner, Thomas Wren (for Andrew Cutrofello).

Members Excused: Andrew Cutrofello, Grayson Holmbeck, Kayhan Parsi, Susan Penckofer, Peter Sanchez

Members Not Present: Terry Grande, Robert Halpern, James Keenan, Jong-Ho Lee, E.J. Neafsey, Terry Northcut, Jamie Scalleta, George Thiruvathukal, Alan Wolfe.

Graduate School Deans: Max Caproni, Marianne Gramza, Fred Kniss, Nicole Lassahn.

Visitor: William Honig (Department of Computer Science).

Call to Order
Allen Frantzen, chair of the Council, called the meeting to order at 1:00 p.m.

Approval of the Minutes of the Past Meeting
Dr. Frantzen asked if there were any revisions to the draft of the minutes of the September 24, 2004 regular meeting. There were none. Ken Olsen moved that the minutes be approved as drafted. The Council approved the minutes as drafted by a unanimous voice vote.

Dean's Report
Interim Dean Fred Kniss distributed a written report and discussed its contents.

Consent Agenda Item
Elizabeth Vera, chair of the Curriculum Committee, introduced a proposal for a new Graduate School course: Microbiology & Immunology 4xx--Host Defense, Infection, and Control in an Era of Biological and Chemical Threat. Dr. Vera summarized the committee's review of the proposal and stated that the committee recommends approval of the proposal. Dr. Frantzen asked if there were any motions to remove this item from the consent agenda. There were none. The Council recommended approval of the proposal by a unanimous voice vote.

Chair's Report
Dr. Frantzen delivered his report. He noted that there was no new information to communicate regarding the search for the new dean of the Graduate School.

Dr. Frantzen summarized the Executive Committee's recent role in university's Academic Planning and Review process.

Program Review Committee Report
Dr. Mooney-Melvin, chair of the Program Review Committee, introduced the following proposal regarding the Council?s role in role in university's Academic Planning and Review process:

• Enlarge the Program Review Committee so that there will be a representative of the Council as a faculty review monitor for each unit under review. The size of the committee for each academic year will vary depending on the number of units with graduate programs under review.
  
• The work of the Program Review Committee will fall into two categories: general oversight of the review process and review-specific oversight.
  
• Two members of the Committee will exercise the general oversight function for the committee. One person will be a Council member, who will chair the Program Review Committee and serve on the Executive Committee. The chair of the Program Review Committee will oversee the selection and assignment of the faculty review monitors. It is recommended that the other member be drawn from the Council or the Graduate Faculty at large. The general oversight function will include, although is not limited to, the creation and updating of a review checklist and the coordination of the activities of the faculty review monitors.
  
• The remaining members will serve as the faculty review monitors for graduate education. These individuals will normally be members of the Council and are responsible to the Council and its program review mission. In this capacity each member will be assigned to a unit under review. Each member will be involved in October to examine the specific questions that will guide the review process for the unit in order to insure that appropriate attention is paid to graduate issues. In the February-March phase of the review, the committee member will provide an update of the process to the Council. Once the report of the RLT is prepared, the faculty review monitor will compare the report to the Council's evaluation checklist and will share the report, the evaluation, and the recommendations with the Council for discussion. The faculty review monitor will prepare a report guided by the checklist and CGSP discussion for the RLT so that any concerns raised can be part of the material examined as the RLT develops the strategic goals for the unit's next five years.


• The procedure for establishing the membership of the committee is as follows: At the March Council meeting the units under review for the next academic year that have graduate programs will be announced. Council members will have the opportunity to sign up to serve as faculty review monitors. The CGSP Chair, if necessary, will appoint monitors.
  
• This process will demand more from Council members. However, Council members should not see this as a burden but as an opportunity to help shape graduate education at Loyola. Their individual service will be rewarded by another Council member's service when his or her own unit is up for review.
  
• The addition of a Council faculty review monitor will allow the Council to retain at least some of its oversight role for graduate education.

Discussion followed. The Council approved the motion by a unanimous voice vote.

Dr. Mooney-Melvin noted that committee members are needed to serve as faculty review monitors for the reviews in process during 2004-05. The following Council members volunteered to serve:

Loretta Stalans, for the Departement of Psychology
Robert Di Vito, for the Institute of Pastoral Studies
Ronald Morgan, for the School of Social Work
Barney Berlin, for the Program in Chicago Studies
Ken Olsen, for the Departement of History
Susan Cavallo, for the Departement of Philosophy
Bernie McMahon, for the Departement of Political Science

New Business
There was no new business.

Adjournment
Dr. Olsen moved that the meeting be adjourned. The Council approved by a unanimous voice vote adjournment at 2:00 p.m.