Reinstatement Procedure
Students who do not meet the requirement of continuous registration are considered inactive and not in good academic standing. To request reinstatement to active status in a Ph.D., M.A., or M.S. program, the inactive student should discuss the matter with the graduate program director (GPD) and send the GPD a written request for reinstatement.
The written request (a letter or an e-mail) must include the following information:
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The academic semester/term for which the student is requesting reinstatement;
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Information as to why the student discontinued her/his studies and information on the nature of any academic or professional work undertaken since the discontinuation of her/his studies;
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A proposed time-line for completion of outstanding degree requirements; and
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For students at the dissertation or thesis stage, a list of individuals who agree to serve henceforth as members of a dissertation committee (this list must meet the Graduate School’s requirements for dissertation/thesis committee membership).
The program may require additional information of the student as it reviews her/his request and prepares a recommendation to the Graduate School. In addition, the program may recommend completion of additional requirements (e.g., coursework) as a condition of reinstatement because of the time that has elapsed since discontinuation of studies at Loyola.
Please note that, given the continuous creation of new knowledge and new technologies within academic disciplines, and in order to ensure that students have adequate knowledge of the current state of the field and the specialty, if a Ph.D. student who has been inactive (i.e., not registered) for more than two years applies for reinstatement in a program, the Graduate School will require the student to re-take and complete successfully the program’s doctoral comprehensive examination requirement if more than five years have elapsed since the student initially completed the requirement. (The program may recommend to the Graduate School an alternative to the comprehensive examination as a means of satisfying the requirement that the student demonstrate currency in the field.)
The graduate program director should forward to the associate dean of the Graduate School the student’s written request for reinstatement and the program’s recommendation regarding the request. The Graduate School will notify the student and the program of its decision regarding reinstatement.
