Loyola University Chicago

Human Resources

Leave of Absence Disability and Insurance

An employee may keep his/her benefits elections while on a paid leave of absence. Sick and vacation time will not accrue while receiving short-term disability benefits. During a paid leave of absence, the University’s contribution to the defined contribution retirement plan (DCRP) will continue to be made for an employee on the basis of the compensation being paid by the University. In addition, any pay increases due an employee during an approved short-term disability will be delayed until the employee returns to work.

Lakeside faculty members or a 10-month employee who becomes disabled while on a scheduled break in the academic schedule will not be considered as disabled until the date regular work activities are scheduled to resume.

Notification of absence

In case of absence due to a serious health condition for more than three consecutive workdays, an employee is required to notify his or her supervisor and Human Resources and must also report the leave to Prudential at 877.FOR.PRU1 (877.367.7781).

  • Call 877.FOR.PRU1 (877.367.7781) anytime. Employees can speak to an absence professional or follow the prompts to record their absence or disability information
  • Go to www.prudential.com/luc and click on "Family & Medical Leave of Absence". Log in and click on "Report an Absence." Follow the instructions. Employees will need the company control number: #51765

For full detail on how to report a leave or disability, please read the leave management brochure at Reporting an Absence or DisabilityFor additional information, see the General Leave of Absence and Family/Medical Leave Act.

Contact the benefits team at benefits@luc.edu if you have questions regarding your leave. If you have questions regarding leaves, please contact Human Resources at 312.915.6175.

Short-term disability (STD) coverage is provided to all full-time faculty and full-time staff. STD provides salary replacement during a medical leave due to non-work-related medical conditions that prevent one from performing regular work responsibilities for three or more days. This benefit is provided at no cost to employees.

  • Full-Time Faculty and University Administrators: Full-time benefits-eligible faculty and University administrators are eligible to participate on the first day of the month, following completion of six months of active employment. They will receive 100% of pre-disability earnings during the first 14 weeks of any illness or disability that prevents them from working. Weeks 15 through 26 are paid at 80% of pre-disability earnings.
  • Exempt Staff: Full-time benefits-eligible exempt staff members are eligible to participate on the first day of the month, following completion of six months of active employment. They will receive 100% of pre-disability earnings for up to 10 weeks of an illness or disability that prevents them from working. There is an elimination period of 10 consecutive working days.
  • Non-Exempt/Professional Hourly Staff: Full-time benefits-eligible non-exempt and professional-hourly staff members are eligible to participate on the first day of the month, following completion of six months of active employment. They will receive 100% of pre-disability earnings for up to 10 weeks for an illness or disability that prevents them from working. There is an elimination period of 10 consecutive working days.

Short-term and long-term disability insurance terminates on an employee's last day worked. Employees may contact Human Resources for more details on the short-term disability plan.

Employees are eligible for University-paid long-term disability (LTD) benefits if they are University faculty (.80 or higher) or staff (.80 or higher). If employees are eligible, the University provides them with paid long-term disability coverage. LTD benefits provide salary replacement during an extended leave due to an eligible medical condition that prevents an employee from performing regular work duties and responsibilities.

When approved by the LTD insurance carrier, Prudential, the LTD Plan will pay 66.67% of one's pre-disability University earnings (eligible monthly/contracted salary), up to a maximum benefit of $12,500 per month (minimum $100).

  • Full-time benefits-eligible faculty and University administrators: Benefits begin after 180 consecutive calendar days of any illness or disability that prevents one from working. Length of benefit payments varies.
  • Full-time benefits-eligible exempt staff: Benefits begin after 90 consecutive calendar days of any illness or disability that prevents one from working. Length of benefit payments varies.
  • Full-time benefits-eligible non-exempt and professional-hourly staff: Benefits begin after 90 consecutive calendar days of any illness or disability that prevents one from working. Length of benefit payments varies.

Short-term and long-term disability insurance terminates on an employee's last day worked. Employees may contact Human Resources office for more details on the long-term disability plan.