Loyola University Chicago

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Loyola University Chicago

Human Resources

Frequently Asked Questions

1. I am a new employee, how long do I have to wait until I am able to receive the Tuition Benefit?

All full-time, benefits eligible employees qualify for the Tuition Benefit after 1 full year of continuous employment. Please refer to the eligibility requirements. If you become eligible for the Tuition Benefit after a semester or quarter has started you must wait until the following semester or quarter to receive the benefit

2. I become eligible for the Tuition Benefit after the semester starts, when will I be able to take classes?

You will be eligible for the Tuition Benefit for the following semester. Questions regarding anniversary dates are handled on a case by case basis. 

3. My dependent is interested in Loyola’s Graduate Program, are they eligible for the Tuition Benefit?

No. Only Loyola University Chicago employees are eligible for Graduate Tuition Benefit Assistance. 

4. My child turns 26 this year, are they eligible to receive the Tuition Benefit?

NO. Dependent children are only eligible for the Tuition Benefit until the age of 24. 

5. I am currently an employee and a student here at Loyola, can my dependents receive the Tuition Benefit while I am attending classes?

Yes. Employees and their dependents can receive the Tuition Benefit at the same time as long as they meet the Tuition Benefit eligibility requirements. 

6. I am interested in taking more classes than the Tuition Benefit allows for any given semester/quarter, is this possible?

Any classes taken above the allotted amount noted in our Tuition Benefit policy for any semester/quarter are taken at the discretion of the Employee and the Employee will be financially responsible for any Tuition not covered under the Tuition Benefit Policy. 

7. Is there a form I need to complete to receive the Tuition Benefit?

NO. The Tuition Benefit has been completely automated since Fall 2010. If you are credit/degree seeking you must complete the FAFSA form online. The FAFSA must be renewed each academic year as long as you receive the Tuition Benefit

8. I am a degree seeking student and I completed the FAFSA am I required to take out student loans or seek other financial aid?

The completion of FAFSA in no way obligates the students to take out any financial aid or student loans. 

9. I completed the FAFSA, is this something I have to do every semester or every year?

The FAFSA must be renewed every calendar year for academic year that you are enrolled in classes. We suggest all students renew their FAFSA by March of every year. 

10. My dependent receives the Tuition Benefit but they have yet to receive the benefit and the semester is starting what should I do?

Make sure you and your dependent are eligible to receive the Tuition Benefit. Make sure you have completed and electronically submitted the FAFSA form online. Employees are encouraged to log onto Employee Self Service and make sure their dependents SSN and Birthday is properly listed. Employees can add the SSN at this time. If you have any additional questions we encourage you to contact Human Resources. 

11. How do I verify that my dependent’s SSN is correct in the system so they can receive the Tuition Benefit?

Through Employee Self Service https://univlaw.luhsads.luhs.org/lawson/portal/ . >Employee Self Service>Dependents 

12. My child currently receives the Tuition Benefit and turns 24 in the middle of the semester will they still be covered under the benefit?

Yes. If your dependent child in currently enrolled in and attending classes and turns 24 mid  semester they can receive the Tuition Benefit for the current semester. However they will not receive the Tuition Benefit for any future semesters. If your child turns 24 shortly after a semester starts they should not enroll in classes.

13. My child is interested in going to school out-of-state does he qualify for the Tuition Benefit?

Yes but only at select colleges and universities listed here.

Employees of Jesuit colleges and universities seeking Tuition Benefits for their dependents through the FACHEX Program should contact the FACHEX Coordinator at their institution for forms and procedures. More information about the FACHEX program can be found here http://www.luc.edu/finaid/fachex.shtml 

14. Do employees or their dependents have to apply to Loyola to receive the Tuition Benefit and is there priority admission?

Yes all employees or dependents must follow all the application procedures set forth by the University. No employee or dependent will be given priority admission. 

15. I receive the Graduate Tuition Benefit and I noticed that the taxes on my paycheck are much higher than previous semesters why is this?

Federal law currently makes graduate Tuition Benefit provided in excess of $5,250 in a calendar year subject to federal and state income tax, as well as social security withholdings. Graduate Tuition Benefit received in excess of $5,250 in a calendar year is imputed as income and taxed based on current income tax tables and tax bracket. For example: If you take one Spring Semester class and the tuition total is $2610.00 and you take one class during the summer semester and the tuition total is $2610.00 your total Tuition Benefit to date would be $5220.00, this puts you below the Taxable Income guidelines. However if you enroll in a fall semester class and the tuition total is $2610.00 your total Tuition Benefit for the calendar year is $7830.00 which is $2580.00 over the IRS guidelines and is now considered Taxable Income. Depending which semester you exceed the $5250.00 the excess will be added as taxable income to all paychecks during the semester in which the excess has occurred. Your pay frequency (biweekly or monthly), completion of the FAFSA and the length of the semester will determine your tax implications and the amount paid from each paycheck. Dropping and adding classes during the semester can also affect your taxability. 

16. I’m interested in Loyola’s Masters of Public Health (MPH) program. Is the program eligible for the Tuition Benefit?

Yes. The MPH program is conferred at Loyola University Chicago and taught at Loyola University Medical Center.  Employees qualify for the Tuition Benefit when admitted in our MPH and CRME master's programs Up to 6 credit hours per semester. 

17. The BSN Online program, is this an eligible program for the Tuition Benefit?

Yes the BSN online program is eligible for the tuition benefit. 

18. My dependent child is in high school but wants to attend the Summer Scholars program can they?

Yes the Summer Scholars program is eligible for the Tuition Benefit please follow the guidelines listed under  Dependent Children, Spouses and *Legally Domiciled Adults for the process.

19. Are the deposits and co-pays included in the Tuition Benefit?

NO. If a program requires you or your dependents to pay a deposit, it is not apart of the Tuition Benefit and must be paid separately. This also includes the co-pays that are required of dependents who are receiving the Tuition Benefit. 

20. Is there a complete list of programs that eligible and ineligible for the Tuition Benefit?
No. If you are unsure about program eligibility please see the requirements listed under Faculty and Staff, Dependent Children, Spouses and *Legally Domiciled Adults. 

21. I am enrolled in the Graduate Program but I have to take undergrad prerequisites is this possible?

Yes, however please keep in mind that you must follow the requirements of the Employee Graduate Tuition Benefit. This includes the maximum amount of classes and course hours covered by the Tuition Benefit. Also you pre-requisites must charge actual tuition. If the pre-req only charges a fee it is ineligible for the Tuition Benefit. 

22. I am enrolled in Graduate courses and currently receiving the Tuition Benefit if I drop a class am I penalized.

As a student you must comply with the Bursars schedule for adding and dropping classes. If you are not sure of the policy please contact the Financial Aid office or Bursars Office directly. It is always suggested that you drop or withdraw from a course before the add/drop period has ended.

23. I registered for classes and received the tuition benefit. I added a course but I have a balance what happened?

If you or your dependent make changes to your schedule after the benefit has been applied you must contact Edward Moore in the Financial Aid office so that your benefit amount can be adjusted.