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Human Resources|Loyola University Chicago

Human Resources

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Staff & Librarian Teaching


POLICY STATEMENT

Many staff & librarians at Loyola University Chicago have talent that is or may be used more directly in teaching activities, and would like the opportunity to teach at Loyola. These interests and abilities must be balanced with their primary work responsibilities and within established teaching limits that foster the breadth and depth of our academic quality.

PURPOSE

This policy describes the conditions under which staff & librarians of Loyola may teach by providing conditions, general guidelines, limits on number of courses allowed so that staff member is successful in performing his or her primary staff work responsibilities.


TO WHOM THIS POLICY APPLIES

This policy applies to all full and part time regular staff and librarians.

RESPONSIBILITY

This policy is overseen and enforced by the Human Resource Office and coordinated with Faculty Administration, Colleges, Schools & academic units.

TEACHING OUTSIDE OF NORMAL WORK RESPONSIBILITIES

Staff & librarians may teach outside of their normal work responsibilities. If a staff person or librarian does teach, they must first and foremost fulfill their everyday work responsibilities and its schedule. Staff & librarians cannot use their teaching responsibilities as a reason for not meeting their normal job duties. Performance evaluation of the normal job will not include the teaching performed by the staff person & librarian, unless such teaching interferes with the performance on the normal job.

As a general rule a staff person or librarian is only allowed to accept a teaching assignment outside of their regular work schedule. Any exception to this policy requires the review and approval of their supervisor, vice president and Human Resources. Any exception to this rule must involve a detailed explanation and an agreed upon schedule to ensure everyday responsibilities are addressed in the same work week as the additional teaching responsibilities.

Compensation for teaching outside of normal work responsibilities and schedule can be in addition to the salary paid for the staff person or librarian's regular position, but such compensation must be in line with the normal part-time instructor payment for courses in the program in which the person will be teaching. Different compensation rules apply for payment to exempt or salaried staff & librarians and non-exempt or hourly staff - Please consult with Human Resources about legal method of payment for hourly and salaried employees. The supervisor, the department/program chair/director and the appropriate dean of the department/program and school in which the teaching will occur, and the Office of Academic Affairs must approve this teaching responsibility and compensation.

TEACHING WITHIN NORMAL WORK RESPONSIBILITIES

The job description of the staff person or librarian may include a teaching responsibility. The job description must clearly describe the courses that will be taught, when they will be taught, and the distribution of time and effort allotted to teaching as compared to the other duties of the staff person or librarian. Compensation for teaching in this case will be included as part of the overall salary for the position (i.e., no additional compensation will be provided). The supervisor, the department/program chair/director and the appropriate dean of the department/program and school in which the teaching will occur, and the Office of Academic Affairs must approve this teaching responsibility. Human Resources will approve the entire position description of the job including the teaching responsibilities according to existing compensation and job approval policy and processes.

LIMITS ON TOTAL NUMBER OF COURSES

In any circumstance, this policy prohibits a staff person or librarian from teaching more than one course/section per semester or quarter and no more than three courses per calendar year. Courses refer to semester long academic courses, and do not include short courses or workshops. A supervisor can restrict the teaching to fewer courses/sections per term or per year based on the need for the staff person to meet his/her normal job duties.