University Policy and Procedures
Room Reservation Policies
For more detailed information please refer to the links below:
Student Campus Reservations Guide, click here.
Faculty and Staff Campus Reservations Guide, click here.
- All reservations must be placed via the Webviewer. This includes, but is not limited to reservations for:
- Meeting and Conference Rooms
- Special Event Spaces
- All reservations must be placed at least 7 business days in advance of the event. Please note banner reservations must be placed 14 days prior to the start date.
- All academic spaces (classrooms, auditoriums, labs) are held for the first 14-21 days of any academic semester due to academic scheduling. No classroom requests can be confirmed during the hold period, even those occuring after the hold date. There are NO exceptions.
The purpose of a room reservation policy is to manage the usage of university facilities and resources for internal and external groups. Facility rental fees apply to select groups as defined below.
Internal Groups are defined as academic departments, registered student organizations, and administrative units that hold meetings for their staffs and members and may include specific Jesuit Community events. There will be no charge for this type of meeting.
External Affiliated Groups are defined as University departments holding events at Loyola University Chicago that include outside participants and charge an admission/registration fee, or act as a host to an outside organization. These events must be contracted, and appropriate service fees apply. For additional information and planning assistance, please contact Conference Services.
External Groups are defined as any outside group not hosted by a university department or registered student organization. These groups must work with Conference Services directly for their events.
Alcohol Usage Procedures Loyola University Chicago does not have a license for the sale of alcoholic beverages on the Water Tower Campus or the Lakeshore Campus. The following procedures address specific steps that must be followed as part of any event at the University where alcohol is served. ARAMARK, the University's food service provider, has secured a caterer's liquor license for any events taking place at the Lakeside Campuses. The following procedures must be followed in order to conform to the caterer's license in accordance with the Chicago Municipal Code and the Illinois Liquor Control Act:
These procedures are in addition to other policies regarding alcohol use on campus by students, staff and faculty which can be found in the Student Handbook, the Employee Handbook and applicable business and employment policies, including but not limited to, the Entertainment Expense Policy and the Fitness for Duty Employee Policy.
These procedures do not supercede any existing policies related to alcohol.