Loyola University Chicago

In order to keep your e-mail account from getting cluttered, GroupWise automatically archives old items that have accumulated in your folders. Once an item has been in your account for 45 days, GroupWise moves it from your active account to an archive folder on your hard drive. You are able to access this archive and retrieve messages stored there at any time. You can also unarchive items you want to still appear in your active account and increase or decrease the amount of time items are left in your account before being archived. 

Archiving Messages is only available for faculty and staff

IMPORTANT: To keep your computer in good working order, regularly clean out any unnecessary items from your GroupWise archive. Cleaning out your archive frees up space on your hard drive for other important functions.

To Archive Items In Your Mailbox (Automatically)

1)  Set an archive location on your hard drive

Click Tools > Options.

Double-click Environment > click the File Location tab.

Specify the location of your archive directory in the Archive Directory text box.

Click OK.

2)  Set an archive time

Click Tools > Options.

Double-click Environment > click the Cleanup tab.

Select Auto-Archive After for the item type you want.

Specify the number of days after the item is delivered or completed that you want it to be archived.

Click OK.

Please do not change your Archive Time to greater than 180 days. Items in your mail box are deleted from the system after 180 days. Changing the archive time to greater then 180 days will result in the loss of items in your mail box.

To Archive Items In Your Mailbox (Manually)

If you have not previously done so, specify the archive directory in File Location in the Environment dialog box.

1. Select the items in your Mailbox you want to archive.
2. Click Actions to move to archive.

To return to your active account, click Archive above the folder list, then click your name.

Accessing Your Archived Items

1. Click the Online drop-down menu above the folder list: 
2. Click Archive.

To return to your active account, click Archive above the folder list, then click your name.

Unarchiving an Item

1. Open your archive.
2. Click the folder where the desired item resides.
3. Right-click the item.
4. Choose Move to Archive to uncheck that option.
5. Return to your active account.

The item will now appear in the same folder, but in your active account.

Changing the Default Archive Time

To increase or decrease the amount of time an item is allowed to reside in your active account before being archived, follow these directions:

1. Choose Tools | Options from the GroupWise main menu bar.
2. Double-click Environment.
3. Click the Cleanup tab.
4. Click the up and down arrows next to "Auto-archive after:" to increase or decrease the number of days before an item is archived.
5. Repeat step 4 for both "Mail and phone" and "Appointment, task, and reminder note."
6. Click OK | Close.

Please do not change your Archive Time to greater than 180 days. Items in your mail box are deleted from the system after 180 days. Changing the archive time to greater then 180 days will result in the loss of items in your mail box.