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About Lync: Sharing Your Desktop

Lync lets you share your desktop during a meeting or an instant message (IM) conversation. You can share one program window, multiple program windows, or your entire desktop. (Share your desktop when you have to switch between programs, or work on documents from different programs. Share a program when you want to present specific programs or documents, and you don’t want people to see anything else on your computer.)

Share Your Desktop or a Program

In the meeting window or IM conversation, pause on the presentation (monitor) icon.

From the Present tab, choose one of the following:

While sharing, you can:

When you’ve finished presenting, on the toolbar click Stop Presenting.

Note: When sharing, your Lync status changes to Presenting. This means you won’t receive instant messages or calls.

Give and Take Control of a Sharing Session

If you want another meeting participant to change a document, help you present, or demonstrate something, you can grant control to that person. You’ll both be in control of the sharing and you can take back control at any time.

  1. On the sharing toolbar, click Give Control.
  2. Select the name of the person you want to give control to. Lync sends a notification to that person to let them know you’re sharing control.
  3. To take back control, click Give Control on the sharing toolbar again, and then click Take Back Control.

Remember, when you share your desktop, everyone in the meeting can see your programs, documents, and notifications. If you have confidential information or documents that you don’t want people to see, close them or use program sharing instead.

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