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Loyola University Chicago

Information Technology Services

Outlook 2013: Working with the Address Book

As part of HSD's email upgrade, we’ve migrated the University’s global address book as well as any personal contact lists you had created in GroupWise. Please note:

Outlook 2013 will auto populate email addresses when you’re sending a message, but this is a learned behavior.

Outlook will auto populate an address only after you’ve sent a person a message or after they’ve been part of a conversation that you’ve responded to, even if they’re in your address book. So it can take several days or weeks before this feature feels fully functional to you.

You can use the Check Names button in Outlook 2013 to quickly search the address book.

  1. From within your new message, type in part of all of the person's last name.
  2. Click the Check Names button from the top toolbar.

If Outlook recognizes the person you're looking for, it will insert the full address. If there's more than one person that matches what you type, the Check Names dialog box will appear with a list of possibilities. Select the person you're looking for and click OK.

Integration of the LUHS address book is complete, and these users now appear in the global address list.

Please note that Trinity sorts its address book by first name, so these users are alphabetized by that field. If you don’t find the person you’re looking for when searching, click the More Columns button near the top of the search box, then click Go. This will expand your search to include both first and last names.

You'll need to make one change to ensure that your frequent contacts fully integrate with the address book.

  1. Click People in the bottom left corner of the Outlook 2013 window.
  2. In the left panel, you'll see your contacts lists. Right-click on Frequent Contacts, and select Properties.
  3. In the pop-up window that appears, select the Outlook Address Book tab.
  4. Click the check box labeled Show this folder as an e-mail Address Book so it is selected.
  5. Click OK.

Loyola

Information Technology Services
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