Loyola University Chicago

Information Technology Services

campus card System Replacement (PSS 735)

 

 

March 2010
Sponsor: Finance (McGuriman) / Project Manager: Prina / Health:  

  • Go-live date of 12/1/2009 was met and the transition from Blackboard to CBORD transaction systems occurred smoothly, including updates for over 100 campus card readers including vending machine readers, cashier machines, and cash stations and also provided LUC with a modern and scalable campus card system. Additionally, interfaces that transmit meal plan and biographical data from other systems at the University were upgraded, and administration and processes are streamlined on this new platform. This project was closed January 2010.
  • Next Steps:
    Completed.

December 2009
Sponsor: Finance (McGuriman) / Project Manager: Prina / Health:

  • CBORD integrators onsite and installing/configuring the CSGold System.
  • The cutover date from Blackboard to CSGold scheduled for 12/16/2009.
  • Students, faculty, and staff were notified in advance of changes to the systems.
  • Installation of vending machine hardware and Micros cash registers has started.
  • Next Steps:
    (1) Change over new data interfaces to the CSGold system, (2) Complete the rollout of new hardware, (3) Archive the transactional history from  the Blackboard system.

August 2009
Sponsor: Finance (McGuriman) / Project Manager: Prina / Health:

  • CBORD contract has been signed, kick off meeting has been held, and detailed planning is occurring to replace all existing Blackboard readers and replicate/enhance current interfaces to other systems.
  • Next Steps:
    (1) Coordinate implementation efforts with CBORD consultants.
    (2) manage installation of additional networking outlets at identified reader locations. (3) Manage the change over and enhancement of existing data interfaces to work with new CBORD system.

May 2009
Sponsor: Finance (McGuriman) / Project Manager: Prina / Health: 

  • Card negotiations with CBORD in final stages.
  • Signed contract expected by the end of June.
  • Next Steps:
    (1) Hold project kickoff and begin coordinating efforts with CBORD implementation consultants.

March 2009
Sponsor: Finance (McGuriman) / Project Manager: Prina / Health:

  • Finance selected CBORD as the new Campus Card system vendor after a rigorous RFP process.
  • Final contract details are being finalized.
  • Next Steps:
    (1) Hold project kickoff and begin coordinating efforts with CBORD implementation consultants.

November 2008
Sponsor: Finance (McGuriman) / Project Manager: Prina / Health:

  • RFP submitted to vendors and responses received.
  • First RFP review sessions held on 12/1/2008 comparing vendor responses per requirement.
  • Vendor proposal demonstrations scheduled for 12/8/2008.
  • Next Steps:
    (1) Hold final RFP review session and create vendor recommendation.

August 2008
Sponsor: Finance (McGuriman) / Project Manager: Marsh / Health:

  • Project Manager and Business Analyst are creating a draft RFP for review by the project team.
  • Next Steps:
    (1) Release draft RFP to project team to review. (2) Release RFP to legal team for review. (3) Release RFP to vendors for response.

May 2008
Sponsor: Finance (McGuriman) / Project Manager: Roberts / Health:

  • Project(PSS 735) not yet started. No SSNs will be included in upgraded system.
  • Next Steps: (1) Waiting for FY09 budget approval to move beyond initiation and planning phases. (2) Meet to review complete lists of impacted applications, databases, interfaces, and reports.