Loyola University Chicago

Information Technology Services

Technology Formats


The goal of the Technology Formats group is to address legacy formats and the means for transitioning faculty, staff and students, using these technologies to newer, more universal formats.


Goal 1

Determine how to support users of legacy formats and document/communicate the process of selecting alternatives. A three-step process involving the University Libraries and the Faculty Center for Ignatian Pedagogy was created:

  1. The University Libraries AV Department will coordinate with faculty that are still using VHS to re-purchase the content in a current format, where possible.
  2. If VHS content cannot be replaced in current format, faculty will coordinate with librarians for help identifying alternative materials.
  3. If alternative content is not available, faculty will be referred to the Faculty Center for Ignatian Pedagogy for additional support.

Goal 2

Develop and implement a notification system to communicate when legacy formats will no longer be supported.

  • A web page documenting the process, procedure, deadlines and supported/unsupported formats will be implemented.
  • Social media (e.g. Twitter, Facebook, Blogs) will be utilized to communicate updates.
  • Targeted e-mail messages will be sent regarding legacy media formats.

Goal 3

Provide information regarding recommended and supported formats.

  • Focus on Teaching and Learning
  • Information Technology Services Tech Day
  • Individual Faculty Consultations (Faculty Center for Ignatian Pedagogy, Information Technology Services and University Libraries)

Goal 4

Develop a process by which ongoing format questions can be addressed.

  • Working Groups
  • Frequently Asked Questions and Contact Web Pages
  • Information Technology Services Help Desk
  • Subject-Specialist Librarians
  • University Libraries AV Department

Frequently Asked Questions

No, existing VHS players will remain in electronic classrooms after June 1st provided they are still functional. However, any VHS player that fails after this date will not be replaced.

Yes, DVDs can be played back using a Blu-ray player.

No, the University will not be able to provide this service after June 1st.

All new and refreshed electronic classrooms will be equipped with a Blu-ray player.

Yes, the library will retain its current collection of VHS tapes, and they can be used for course reserves and/or viewed in the library.


May 2012 ATC Presentation
June 2012 ITESC Presentation
July 2012 Fall Planning (Information Sessions, Future Working Group Schedule)
August 2012 Communication to faculty about VHS support, FOTL Information Session
January 2013 Publish Technology Formats Web Page
January 10, 2013 Focus on Teaching and Learning Information Session
February 26, 2013 Tech Day Information Session
May 2013 Discontinue VHS Support
Ongoing Individual Consultations

Notifications and Announcements


Dear Loyola Faculty,

With the fall semester underway, I want to remind you of some information related to support of technology in our classrooms:

Classroom Technology Support

Please know that the ITS Help Desk is available to help you with technology related needs during the term. To contact the Help Desk please call 773.508.4ITS. Additionally, all classrooms have printed documentation onsite describing how to use the equipment in that room. If there’s anything we can help you with or if you would like to schedule some private consultation, please do not hesitate to contact us.

VHS Formats

Many of you are already aware of the fact that VHS is no longer the video industry standard, having been replaced in recent years by digital formats, including DVD and streaming video. Consequently, the equipment to play VHS is very difficult, if not impossible, to purchase or repair. We have targeted June, 2013 as the date when we will no longer be able to support VHS formats in classrooms, and we will be working with the equipment that we have on-hand throughout this academic year. The University Libraries are working with the Faculty Center for Ignatian Pedagogy, ITS, and the Registrar to make the transition from VHS to digital format for classes as seamless as possible. This includes scheduling rooms according to these requirements and providing support for faculty to identify current VHS material in more contemporary formats or suitable replacement materials. We recognize some materials will be hard to replace so we are prepared to work with faculty now in preparation for next year.

If you anticipate using a VHS video during this Fall 2012 and/or Spring 2013 semester, please e-mail legacyformats@luc.edu. You can expect to receive a response within 24 hours. To view the set-up of your classrooms to see if a VHS player current exists, please visit http://www.luc.edu/itrs/teachingwithtechnology/classrooms.shtml. Thank you in advance for your patience during this transition.

Academic Technology Committee

Additionally, an academic technology committee has been in place for a number of years to share, evaluate, and recommend technologies that may be used institution-wide to support teaching and learning. The committee meets monthly during the academic year with representatives from each school. Contact your school representative listed below to learn more about activities during the school year or to share your ideas for further consideration by this committee. The committee, chaired by Carol Scheidenhelm, in the Faculty Center for Ignatian Pedagogy, includes the following members:

  • Undergraduate Student Representative (2)
  • Graduate School Representative (1)
  • Chen, Jamason, School of Communication
  • Daily, Eileen, Institute of Pastoral Studies
  • Deatherage, Janet, School of Continuing and Professional Studies
  • Ensminger, Dave, School of Education
  • Faught, James, School of Law
  • Horowitz, Jessica, Graduate School & Office of Research Services
  • Hoyt, Amy, Stritch School of Medicine
  • Kelly, Michael, School of Social Work
  • Malliaris, Mary, Quinlan School of Business
  • Montes, Bruce, Information Technology Services
  • Pankratz, David, College of Arts and Sciences
  • Parsi, Kayhan, Bioethics
  • Scheidenhelm, Carol, Academic Affairs
  • Seal, Robert, University Libraries
  • Vonder Heide, Dan, Information Technology Services
  • Walsh, James, School of Nursing

All of the committee members above serve as a conduit to their schools for academic technology, however, if you find you would like more focused information on technology at Loyola, including our trends and direction or support of specific needs, we would be glad to hear from you individually or in faculty or department meetings to address related topics.

We hope your fall semester will be a good one!

Kind regards,

Susan Malisch
Vice President, Chief Information Officer
Information Technology Services