Planning an Event
Organizational Responsibility
- Registered student organizations are eligible to host a special event.
- The organization sponsoring the event is expected to ensure that all federal, state, county and municipal laws and university policies are followed.
- The student organization advisor must be present for the entire event. If this is not possible, the organization should meet with the Dean of Students or a representative to make alternative arrangements.
- Student representatives from the sponsoring organization must meet with a representative from the Dean of Students in order to discuss details related to the event.
- The room reservation and event planning process must be completed at least fourteen (14) business days prior to the event *. Event Planning Forms are available through the Office of Student Activities or the intranet and must be completed after the reservation is made.
- The student representatives from the sponsoring organization responsible for the event must check identification cards to ensure that all persons admitted have university identification or are the guest of a person with university identification.
- Arrangements must be made through the Department of Campus Safety for adequate security. The sponsoring organization is responsible for obtaining security through Campus Safety, as well as paying for security personnel.
For events where contract approval is necessary, Event Planning Forms must submitted to the Dean of Students a minimum of thirty (30) business days prior to the event.
