- Book Requests (from the Law Library or other Loyola Libraries)
- Borrowing privileges
- Closing Time
- Government Documents
- Guests of Loyola Law Patrons
- Interlibrary Loan (requests from libraries outside of Loyola)
- Lost/Damaged Materials
- Non-circulating Materials
- Patron Confidentiality
- Proxy Authorization
- Recalls & Holds
- Search Requests
- Special Access Periods
- Study Rooms
- Use of Equipment
Access to the library is restricted to the following groups of people:
- Current Loyola University Chicago students, faculty, and staff:
- Must present a current and valid university issued ID card at the entrance of the library to gain access.
- Current Loyola law and paralegal students should obtain a current law/paralegal school validation sticker from the circulation desk.
- Alumni of Loyola University Chicago:
- Must present their official Alumni Card, a current government issued photo ID, and be signed in at the entrance of the library to gain access.
- Alumni are not permitted to bring in guests.
- Practicing attorneys:
- Must present their current ARDC card and a current government issued photo ID, and be signed in at the entrance of the library to gain access.
- Practicing attorneys are not permitted to bring in guests.
- Visiting Law Students from ABA-accredited Law Schools
- Must present their current university issued student photo ID and be signed in at the entrance of the library to gain access.
- Visiting Law Students are not permitted to bring in guests.
This access ID Policy is intended to help ensure the safety of our patrons and the security of the building and its contents. Loyola University Chicago School of Law Library reserves the right to bar or remove any individual who causes disruption or poses a threat to library staff, other patrons, or the security of the library’s collections.
Anyone with questions about these policies may contact Lucy Robbins, Head of Access Services at firstname.lastname@example.org or (312) 915-7198.
Access to the library's government depository documents will be given Monday through Friday, 9:00 a.m. to 6:00 p.m. Visitors must present a government issued photo ID and sign in at the entrance to gain access. Access to the Federal Depository Collection entitles members of the public to use those publications received through the Federal Depository Library Program only; it does not entitle use of the Law Library’s general collections, services, or physical space; users must remain within the depository use area at all times. Once the user has completed his/her use of the federal depository documents, he/she is required to leave the Law Library promptly. Patrons who need access to the collection must request specific assistance at the reference desk in order to be directed to the appropriate depository resources
Current Loyola University Chicago School of Law faculty, staff, and students may accompany a limited number of guests to the library. This policy allows Loyola Law patrons to bring a guest to the library for collaborative study, and is not designed to accommodate visitor use of library collections, equipment or reference services.
All guests must be personally accompanied by a host student at all times. The host student must present his/her valid Loyola University Chicago ID card and the guest must present a government issued photo ID and sign in at the entrance of the library to gain access.
Non-Loyola University Chicago School of Law patrons may not bring in guests.
In order to facilitate preparation for final exams the law library allows full access to only current Loyola law students, Loyola law faculty, Loyola law staff, Loyola law alumni, and Loyola paralegal students. This period usually begins 4-5 weeks prior to the beginning of Law School exams. Other current Loyola students that need Law Library items or research assistance will be directed to the reference desk. Please see the library's calendars for the exact dates of our restricted access period.
Current Loyola University Chicago students, faculty and staff may check out circulating materials at the Law Library. A current Loyola University Chicago ID must be presented for all charges.
Alumni of Loyola University Chicago may check materials out by presenting a valid Loyola University Chicago alumni card and signing up for a separate library card. Please see our Alumni Services Guide for more information.
No other library patrons have direct check-out privileges. Patrons not affiliated with Loyola University Chicago will need to inquire about interlibrary loan at your local academic or public library.
The following materials do not circulate, and cannot leave the library:
- case reporters
- unbound serials
- loose-leaf binders
- Shepard's citations
- reference materials
- rare books
- items with Restricted Building Use Only stickers
If an item owned by a Loyola library is checked out, you may request a Recall or Hold.
A recall informs the patron currently in possession of the book that their loan time has been reduced. They must then return the book sooner than the original due date, usually within 14 days of the recall.
A hold prevents the patron currently in possession of the item from renewing the item.
To place a recall or hold, search for the title in the catalog and click "Request,” and enter the 10 digit barcode number on the back of the Loyola ID card, and your last name. Then choose “Recall a book that is checked out.” When the item is returned, you will receive an email notification, and it will be held for you at your preferred pickup location for 10 days.
To request that books from the Law Library or other Loyola Libraries be pulled from the shelf and held for pick-up at any circulation desk, find the item in Pegasus, click “Request” and enter your last name and the barcode located on the back of your Loyola ID. Books should be available within 2-3 business days and will be held for 10 days. Patrons will be notified by email when books are ready to be picked up. (Please allow extra time for delivery to or from the Health Sciences campus.)
Loyola University Chicago School of Law students, faculty, and staff may request books, articles, and other library material not available in Loyola University Chicago Libraries through ILLiad, our interlibrary loan management system.
Please note that borrowed items must be returned on time. Fines may be assessed for late returns. Interlibrary Loan is a privilege and a courtesy. We cannot jeopardize our borrowing relations by failing to abide by the conditions set by the lending library.
Only current Loyola University Chicago Law students, faculty and staff may use the Law Library’s interlibrary loan to acquire books or articles not owned by any other Loyola library. Students of other programs should contact the library appropriate to their program for interlibrary loan services. Interlibrary loan usually takes 7-10 business days to complete. Interlibrary loan should not be relied upon if material is needed quicker than this.
Circulating material may be renewed in person at the circulation desk, or online using your Pegasus account. To renew in person, present the desk attendant with your valid Loyola ID. If the items are overdue, you must have the items in hand and present them to the desk attendant at time of renewal. To renew using Pegasus, click Patron Info at the top of the Pegasus screen, and enter the 10 digit barcode number on the back of the Loyola ID card, and the last name. Books that are already overdue cannot be renewed online.
Note: Items borrowed through Interlibrary Loan must be renewed through your ILLiad account.
If unable to locate a book on the shelf, go into the online catalog, search for the book title and confirm the location, call number and status. If the book is listed as “Law Library" with a status of "available" and you can't locate the item in the stacks submit a missing book search request. Submit this online form with the book’s information. The Library staff will search for the item over the next few weeks. We'll let you know via email if we find the item. Please contact the circulation desk for items that have a status of "recently returned" or if you have any questions about the location of an item.
Lost or damaged books must be paid for by the patron. The charge for a lost item will consist of the current replacement cost of the lost material plus a non-refundable $15 processing fee. Books not currently in print will be assessed a $50 replacement cost plus the $15 processing fee. Damaged books will cost the amount to repair, i.e. bindery $15.00, and if the book is not repairable, the price of the lost book as above.
Permanent reserves are materials with such high demand that a reserve copy has been deemed necessary to allow all patrons access to the item. Permanent reserve items are restricted to use within the Law Library only, and require a valid Loyola ID to be checked out.
Course reserves are materials placed temporarily on reserve by professors for their courses. To learn how to search for items on course reserve, watch our Course Reserve Tutorial video. Course reserves usually operate under regular permanent reserve policies, but faculty can make specific requests. Contact us for more information. To request that material be placed on reserve for a class, please stop by the library or contact us at email@example.com.
All reserve materials must be returned to the circulation desk 15 minutes prior to closing time on the same day the item was checked out.
The Library Proxy Service allows faculty to authorize students to check out library materials held by any Loyola University Chicago Library directly to the faculty member’s library account. The proxy authorization does not permit student proxies to submit interlibrary loan requests on behalf of the faculty using Loyola’s automated interlibrary loan system (ILLiad). The proxy authorization is usually extended to students who are assisting a faculty in his or her research, or for members of a law journal. A library borrower can designate more than one proxy. The length of the authorization is specified for up to one year.
The faculty member is ultimately responsible for any material checked out to his or her account, including those materials that his or her proxy checked out. To obtain authorization, the faculty member or editor must complete and sign a "Proxy Form" available online here, or at the Law Library Circulation Desk. The application form requires both the faculty and proxy's identification numbers and signatures. The patron authorized to check out library materials for another individual must present his/her Loyola ID card at the desk and tell the staff member that he/she is checking out materials for another library borrower.
The Law Library does not disclose the identity of borrowers or their library records. Please see the Library Records Confidentiality Act (75 ILCS 70/1) for information regarding Illinois state law and patron confidentiality.
Law Library study rooms are for Loyola Law students only. The circulation desk maintains a daily sign-up sheet. The following policies and procedures should be followed:
- Study rooms are intended for two or more Loyola law students who need a place to study, work, and talk in a quiet area.
- Rooms must be reserved with two student signatures at the third floor security desk.
- Individual law students using a room, or groups without proper reservation, may be asked to leave if a group with a proper reservation needs the room.
- Rooms may be used for three hours only. Groups using rooms for more than three hours may be asked to leave if needed by other groups.
- Users should not cover the glass of the study room windows.
- All other library regulations apply in study rooms.
Please speak to the circulation desk attendants for help using library equipment. A three hole punch and staplers are located on the 3rd, 4th and 5th floors of the Law Library.
A photocopier/scanner is located on the 3rd floor of the Law Library. You can scan for free to your Loyola email address or a USB device. Copies cost $0.15/page. You can pay using your Loyola ID or a guest copy card. The copier does not accept cash. To learn how to add Rambler Bucks to your Loyola ID, visit the Campus Card Office. Guest copy cards can be purchased in the lower level of the Corboy Law Center.
All video and audio equipment should be requested through firstname.lastname@example.org.
All check outs, renewals, and returns should be completed 15 minutes prior to closing time. Please exit the library when asked by library staff; university security will be notified of any patron who has not the left the library after closing.