Library Policies (revised November 1, 2007)
- Book Requests (from the Law Library or other Loyola Libraries)
- Closing Time
- Due Dates
- Government Documents
- Interlibrary Loan (requests from libraries outside of Loyola)
- Lost/Damaged Materials
- Non-circulating Materials
- Patron Confidentiality
- Proxy Authorization
- Reserve Carrels
- Study Rooms
- Use of Equipment
- Use of Other Loyola Libraries
Access to the library is restricted to the following groups of people:
- Current Loyola University Chicago students, faculty, and staff must present their university issued ID card at the entrance of the library to gain access.
- Alumni of Loyola University Chicago must present their Alumni Card, a photo ID, and sign in at the entrance of the library to gain access.
- Attorneys must present their ARDC card, or other card showing they are a registered attorney with a state Bar association, a photo ID, and sign in at the entrance of the library to gain access.
- Law students from the other law schools must present their home university issued ID and sign in at the entrance of the library to gain access.
- Patrons seeking Government Documents should go here.
- Special access period:
- In order to facilitate preparation for final exams the law library allows full access only to current Loyola law students, faculty, staff, alumni of the Law School, and Loyola paralegal students. This period usually begins 3-4 weeks prior to the beginning of Law School exams. Other current Loyola students that need Law Library items or research assistance will be directed to the reference desk. Please see the library's calendars for the exact dates of our restricted access period.
Loyola law students, faculty, and staff may request items from other Loyola libraries as well as the Law Library to be picked up at the Law Library circulation desk.
To Request a Book:
- Search for the book you want at luc.edu< pegasus.luc.eduhttp: http:>http://pegasus.luc.edu
- Click the ‘Make a Request’ button.
- Sign in using your student ID number and your last name.
- In the request form, be sure to enter your desired pick-up location, and re-enter your barcode.
- Click ‘submit’ to send the request.
Law Library Books:
- Requests for law books to be pulled and held at the law library must be received by 5pm to be available the next business day.
- E-mail notices will be sent when items are available for pickup.
Other Loyola Libraries:
- Books can be requested from Lewis, Cudahy, or the Health Sciences library.
- These items will take approximately 2-3 business days to process.
- E-mail notices will be sent when items are available for pickup.
- RUSH REQUESTS WILL NOT BE HONORED. If you need an item quickly, please go directly to the library that owns it.
- There is a limit of 10 requests per day. After the 10th request received, further requests will be considered the following business day. Requests will be filled in the order in which they are received.
- Items will be held for 7 days. If they are not picked up within this time, they will be returned.
- If another patron attempts to check out a book that you have requested, they will get the book only if your request has not yet been processed. You will be notified by e-mail if this happens. A recall request will automatically be placed, allowing the book to be checked out for only two weeks. When the item is returned, you will be notified that the book is available.
All check outs, renewals, and returns should be completed 15 minutes prior to closing time. Please exit the library when asked by library staff, as university security will be notified of any patron who has not the left the library after closing.
|Law Books||30 days|
|Law Journals||7 days (no renewal)|
|Law Permanent Reserve||End of the current day|
|Law Two Hour Reserve||2 hours (no renewal)|
|Lecture Videos||1 day (no renewal)|
|Movie Videos||7 days (no renewal)|
Access to the library's government depository documents will be given Monday through Friday, 9:00a.m. to 6:00p.m. Access will be given to depository documents only, and users must remain within the depository use area at all times.
Interlibrary Loan (requests from libraries outside of Loyola)
Only current Loyola University Chicago Law students, faculty and staff may use interlibrary loan to acquire books or articles not owned by any other Loyola library. Students of other programs should contact the library appropriate to their program for interlibrary loan services. Interlibrary loan usually takes 7-10 business days to complete. Interlibrary loan should not be relied upon if material is needed quicker than this.
Lost or damaged books must be paid for or replaced by the patron. A lost item charge will consist of the current replacement cost of the lost material, plus a non-refundable $15.00 processing fee. Books not currently in print will be assessed a $50.00 replacement cost, plus the $15.00 processing fee. Damaged books will cost the amount to repair, i.e. bindery $15.00, and if the book is not repairable, the price of the lost book as above. Patrons may replace a lost or damaged book with a copy acceptable to the library, plus the $15.00 processing fee.
The following materials do not circulate, and cannot leave the library:
- case reporters
- unbound serials
- loose-leaf binders
- Shepard's citations
- reference materials
- items with Restricted Building Use Only stickers
The Law Library does not disclose the identity of borrowers or their library records. Please see the Library Records Confidentiality Act (75 ILCS 70/1) for information regarding Illinois state law and patron confidentiality.
Only faculty of the law school may authorize students to check out material to their account. The faculty member is ultimately responsible for any material checked out to her account. Please use the proxy authorization form to authorize sponsorship.
All materials are subject to recall after they have been charged to a patron for two weeks. Books that have been recalled by another patron may not be renewed. Upon notification, you must return a book that is being recalled by another patron. If an item is recalled and not returned when requested, library privelages of the individual with the delinquent recall notice will be suspended. Recalled items are held at the circulation desk for a period of one week.
To recall an item use the recall form.
Circulating material may be renewed in person at the circulation desk, or online using their Pegasus account. There are no renewals by phone. To renew in person, present the desk attendant with your valid Loyola ID and the items to be renewed. To renew using Pegasus, click Patron Info at the top of the Pegasus screen, and enter the 10 digit barcode number on the back of the Loyola ID card, and the last name. Books that are already overdue cannot be renewed online.
Students who are LLM, SJD, or MJ candidates, faculty research assistants, members of Moot Court, Consumer Law Reporter, or Law Journal, may reserve carrels. Non-circulating material may not be stored in carrels. All materials left in carrels are the responsibility of the user of the carrel.
Reserve materials are restricted to library use only, and require a valid Loyola ID to be checked out. Book length materials are usually due back at the end of the day that they are checked out. Xerox or manuscript type materials are usually due back within two hours of check out. All reserve materials must be, in all cases, returned to the circulation desk 15 minutes prior to closing time on the same day the item was checked out.
Law Library study rooms are for Loyola Law students only. The circulation desk maintains a daily sign up sheet. The following policies and procedures should be followed:
- Study rooms are intended for two or more Loyola law students who need a place to study, work, and talk in a quiet area.
- Rooms must be reserved with two student signatures at the third floor security desk.
- Individual law students using a room, or groups without proper reservation, may be asked to leave if a group with a proper reservation needs the room.
- Rooms may be used for three hours only. Groups using rooms for more than three hours may be asked to leave if needed by other groups.
- All other library regulations apply in study rooms.
Use of Equipment
Please ask the circulation assistants for help in using library equipment. Typewriters are available for student use in the 4th floor microfilm area. A hole punch, stapler, scissors and a paper cutter are located in the Circulation Desk area. The fax machine is not available for student use.
Photocopiers are located on the 3rd and 4th floors of the Law Library, and accept both change and copy cards. Copy cards may be purchased on the third floor of the library.
All video and audio equipment should be requested through firstname.lastname@example.org.
If students desire to view a tape of a class lecture, the may use the Audio-Visual equipment within the Lewis Library, or make arrangements with Mr. Partyka to use a VCR and TV. The Law Library does not own or handle any video equipment.
Use of other Loyola Libraries
Loyola Law students are entitled to use any of the other Loyola Libraries. One of these libraries may be closer to home.
- Cudahy Library - Lake Shore, 773-508-2632
- Lewis Library - Water Tower, 312-915-6622
- Health Science - Medical, 708-216-9192