- What is a "Letter of Allegation?"
A Letter of Allegation means the OSCCR has received a report regarding an incident in which you are alleged (accused) to have been involved. Allegation Letters includes a brief statement about the nature of the report as well as a list of possible violations of The Student Handbook. The primary purpose of an Allegation Letter is to notify students that they need to make an appointment with the OSCCR or the appropriate conduct administrator to discuss the incident. Typically, no decisions are made about whether or not students are responsible for violations until the hearing. However, if you do not respond to a Letter of Allegation to schedule a meeting within two weeks, a decision may be made based on the information available.
- I received an e-mail from someone in the OSCCR requesting a meeting. Do I have to go?
Yes. Students are expected to respond and follow through with all correspondence from the OSCCR. Students who do not respond may face disciplinary action, which may include being placed on hold. Students on hold cannot add classes, register for next semester, or receive transcripts from the university.
- What does it mean to be on "hold?"
Students on hold cannot add classes, register for next semester, or receive transcripts from the university. If you are on hold and wish to have it lifted, contact the OSCCR to find out what steps to take.
- What do I do if I have a "judicial" hold on my account?
If you have a "judicial" hold, it is because you have an outstanding issue that needs to be resolved with the OSCCR. It may be that you still need to complete disciplinary sanctions or that you have failed to respond to an e-mail from the OSCCR. In order for the hold to be lifted, students must contact the OSCCR to resolve the matter.
- I live off-campus, why am I getting an e-mail from the OSCCR?
Students are held responsible for their behavior whether they live on- or off-campus, and regardless of where the behavior took place. Sometimes neighbors will call or email the OSCCR about the behavior of students in the neighborhood, or university administrators from other schools will report Loyola students' behavior on their campuses. The OSCCR follows up on all such reports.
- How do I pay a fine?
Fines are to be paid in our office in CFSU 112. Checks (payable to Loyola University Chicago) or cash (exact amount only) are accepted. Fines not paid on time will be billed to the student's university account may be subject to an administrative fee.
- Will my parents find out about my disciplinary history?
The Family Educational Rights and Privacy Act (FERPA) protects your educational records (including disciplinary records) from being accessed by others without your permission. However, there are exceptions that permit the OSCCR to notify parents of the outcome of a student’s disciplinary case. For example, the OSCCR may notify parents when a student is under the age of 21 and is found responsible for violating the drug or alcohol policy of the university.
The university reserves the right to notify parents:
- The student is placed on either university or residence hall probation. This places the student on notice that any additional offense may effect either his/her ability to attend the university or live on campus.
- The resulting sanction(s) affects the student’s ability to live on campus or attend the university (e.g., housing removal/relocation, suspension, or expulsion).
Because not all cases result in this level of sanctioning, parents will not automatically be notified when their student becomes involved in the conduct process. However, if parents would like information regarding their student’s disciplinary history or status at the university from the OSCCR, they can request that their son/daughter grant the OSCCR written permission allowing the OSCCR to release that information. Please contact the OSCCR for more information at 773-508-8890.
- Who can learn about my disciplinary/conduct history?
Only (1) you, (2) people you give permission to through a Confidentiality Waiver, and (3) those with a legitimate educational need-to-know have access to your disciplinary file.
- I scheduled my appointment, what happens next?
You will meet with your assigned hearing officer or board and they will decide if you are or are not responsible for the alleged violations. If you are found responsible, the hearing officer/board will assign sanctions.
- Do I need a lawyer?
Our system is designed to be educational -- not a mini-courtroom -- therefore lawyers are not needed. Students are expected to speak for themselves, but they are able to have an advisor present for support.
- What is an advisor?
Students are invited to bring an advisor with them to any conduct hearing or meeting. An advisor is a support person who provides assistance to either the complainant or respondent during an administrative interview or hearing. Advisors may be Loyola faculty, staff, students or family members. Each student is permitted to have one advisor accompany him/her to administrative interviews and hearings. An advisor may not speak for the student nor actively participate during the hearing. The advisor may not function as legal counsel within Loyola's conduct process.
- What is the Student Community Board?
The SCB is a hearing board composed of all students. They hear cases of alleged misconduct and decide responsibility and sanctioning. Visit our Student Community Board page for more information.
- Where is the Office of Student Conduct and Conflict Resolution (OSCCR) located?
Centennial Forum Student Union, Room 112.
- How long will I have a disciplinary file?
The OSCCR keeps all files for 10 years.
- What if I do not agree with the outcome of my case?
You have five days for the date of your letter of notification to request a final review of the case by the Dean of Students. For more information, download the Final Review Request.