Loyola University Chicago

University Policies

Human Resources Policies

Human Resources

Policy NameDescriptionCompliance DriverApplicabilityLast Review

Code of Conduct

Describes the ethical & professional standards in which the University and each community member must transact University business.

Transact University business in compliance with all federal and state laws, regulations, and university policies.

Faculty OR Staff OR Volunteers

Conflict of Interest

Defines the principles and procedures to assure that individuals’ primary commitments to the university and the objective performance of their professional responsibilities are not adversely affected by external commitments and financial interests.

Faculty OR Staff

Drug and Alcohol Abuse

Describes the university's standards of conduct related to prescription drugs, illegal drugs and alcohol.

Drug-Free Schools and Communities Act

Faculty OR Staff


Employee Relations

Describes commitment to develop and maintain policies and procedures that strive for excellence and help create a positive work environment.


Employment Review Period

Describes the 90-day employment review-period in order to evaluate the feasibility of continued employment.


Equal Opportunity, Affirmative Action & Non-Discrimination Policy

Describes the university's commitment to provide a working environment of nondiscrimination, equal employment opportunity, affirmative action, and non-retaliation for all members of the university community.

Federal, state laws and regulations, local ordinances and university policies that include nondiscrimination, equal opportunity, affirmative action and non-retaliation.

Faculty OR Staff

and all members of the Loyola Community


Fitness For Duty

Refers to the readiness of an employee to perform the essential functions of the job and also addresses the circumstances under which the university may require a fitness for duty examination and the applicable process pertaining to such examinations.


Flexible Work Schedule Policy

Authorizes individual departments to implement flexible work schedules to meet business needs and personal needs of the employee.


General Leave of Absence and Family/Medical Leave Act

Provides guidelines related to the eligibility and utilization of a general leave or Family/Medical Leave

Family and Medical Leave Act

Faculty OR Staff


Holiday Policy

Establishes guidelines regarding the eligibility and use of paid holidays provided to regular, full-time staff members.



Licensee Code of Conduct

This policy recognizes the educational import of the manner in which the University conducts its business relationships and aspires to align the University’s transactions with the values of its Jesuit Catholic mission.

Faculty OR Staff OR Students


Non-Smoking Policy

Policy prohibits smoking within in all enclosed, University facilities, and no one may smoke within 15 feet of any entrance to a building.

City of Chicago Ordinance No. 7-32

Faculty OR Staff OR Students OR Visitors

and all members of the Loyola Community



Describes compensation of non-exempt employees who work over 40 hours in a week in accordance with the Fair Labor Standards Act.

Fair Labor Standards Act

All non-exempt and hourly paid employees

Pay Classification

Describes the appropriate pay practices for exempt, professional hourly and non-exempt staff employees.


Personal/Family Friendly Days Policy

Establishes guidelines regarding the eligibility and use of Personal / Family Friendly Days.



Policy on Policy

Describes responsibility and authority for policy approval, communication, interpretation and implementation.



Policy on Staff & Librarian Teaching

Describes the conditions under which staff & librarians of Loyola may teach outside of normal work responsibilities.

Librarians OR Staff

Post-Offer Physical and Drug/Alcohol Screening

Establishes guidelines for post-offer physicals and drug/alcohol testing for certain staff positions.


Progressive Discipline

Describes the application of the progressive discipline process used to address employee misconduct.


Recruitment and Employment

Describes guidelines related to the recruitment and selection process for approved full- and part-time staff positions.


Security of Property

Describes how to secure valuable university property and how to report any theft of property.

Faculty OR Staff

Sexual Harassment

Describes Loyola's zero tolerance for sexual harassment, process for reporting, remedial process and resources available.

Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Illinois Human Rights Act, 775 ILCS 5/1-101 and university policies that prohibit sexual harassment.

Faculty OR Staff OR Students

and all members of the Loyola community


Short Term Disability

Describes eligibility and utilization of short-term disability program.

Faculty OR Staff


Sick Leave Policy

Establishes guidelines regarding the eligibility, accrual and utilization of sick leave.



Transfer of Employee Service Credit LUMC/LUC

Outlines procedures related to employee service credit between Loyola University Chicago (LUC) and Loyola University Medical Center (LUMC) on or after January 1, 2013.

Faculty OR Staff


Tuition Benefits

Describes eligibility, responsibilities and process of the tuition benefit program.

Faculty OR Staff


University Policies

The policy website offers a full list of Loyola University policies which can be viewed either by category or alphabetically.

Faculty OR Staff OR Students

and all members of the Loyola community

University Sponsored Service & Immersion Program Participation Policy for Staff

Provides a framework to allow employees to participate voluntarily, with pay, in University sponsored, and/or endorsed, mission-related experiences during work hours.



Vacation Policy

Establishes guidelines regarding the eligibility, accrual and utilization of vacation time.



Wage Information

The University will honor all legally served wage summons as required by law.

Federal Wage Garnishment Law and the Illinois Revised Statutes.

Faculty OR Staff OR all employees

Work Force Reduction Policy

Provides guidelines regarding the process of a workforce reduction, as related to reduction criteria, benefits and notice.


Workers' Compensation Policy

Establishes guidelines related to reporting, benefits,& pay for an injury that occurs in the workplace.

Workers' Compensation Act and the Workers' Occupational Diseases Act.

Faculty OR Staff