Effective July 1, 2012, the Purchasing Checklist and Bid Summary Form must be completed by end users/requisitioners in required situations as identified within the Buyer Actions Matrix. The Buyer Actions Matrix will assist in determining the necessary requirements per funding source based on the dollar level of the transaction and the type of supplier chosen (Pre-Qualified versus Non Pre-Qualified). The Purchasing Checklist and Bid Summary Form provides the necessary explanations of how the transaction was planned, documented, and executed along with considering competitive requirements and rationale for both source selection and determination of price reasonableness. These two documents, along with other policy enhancements, will insure that the University maintains consistency of operation within the purchasing and contracting functions, and remains compliant with government procurement requirements (OMB Circular A-110) and existing University policies and procedures.
If you have any questions, please contact the Purchasing Department at x5-8780.