Requests and Forms
Here is a list of many of the services the Office of Registration and Records provides.
If you have access to Loyola's Online Conection to University Services (LOCUS) should use it. There are many taskthe the student and faculty member can do directly in LOCUS. If a form is needed, LOCUS also provides a link to forms. If you do not have access to LOCUS, please feel free to use the form provided below.
All forms are designed to be filled out on-line and can be delivered electronically. If absolutely necessary, a form may be printed (once keyed out), mailed, faxed, or hand delivered to the Office of Registration & Records.
ADDRESS CHANGES
APOSTILLES, Authentication of American academic credentials
- Apostille Request Form, with instructions
AUDIT REQUESTS
Student emails his/her request to audit a course to the Dean for submission to the Office of Registration & Records
- Graduate Student Request to Audit a Course Form
- Undergraduate Student Request to Audit a Course Form
COURSE DESCRIPTION REQUESTS (no form)
Individuals needing course descriptions may e-mail, fax or mail their requests to the Office of Registration and Records. Please include your full name used while attending Loyola and as much information about the course as you may recall (i.e.,. title, instructor, term taken, division, etc.).
COURSE INVENTORY
This form is to be used for the creation of new courses and to edit the description or status of an existing course. It is available to the faculty and the division deans through LOCUS
DIPLOMA REPLACEMENTS / DUPLICATES
Please see the form for important details.
Diploma Replacement Request Form
FERPA, DIRECTORY INFORMATION NON-DISCLOSURE REQUEST
Directory Information is information contained in the education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed and which can be released by Loyola without teh student's permission. However, students have the right to block the release of this information.
To do so, go to the Personal Information section on you Student Center page.
GRADE CHANGES
Students may request a review of the grade received for work done in a course. Student's may use this form to initiate the review process.
Instructors use this form to submit a grade change when the LOCUS system is unavailable.
INCOMPLETE
Students should use this form to request an extension of the due date on which the work for their course is to be completed. Approval of this request is at the discretion of the instructor. Course work that is incomplete must be finished and submitted within the first 6 weeks of the following term (6 weeks in to the Fall term for Spring and Summer term work and 6 weeks in to the Spring term for Fall work). Your instructor may, at his or her discretion, set an earlier date. Failure to complete required course work within the allotted time will result in a grade of “F.”
NAME CHANGES
Appear in person with one or more of the following showing your new name: federal or state ID or federal or state ID and a marriage certificate or court order. Bring the form and your identification to the Office of Registration & Records, or appear before your local notary public. This form, not a copy, must be mailed or hand delivered to the Office of Registration and Records along with clear copies of the proof documents submitted to the notary publicOTHER REQUESTS (no form)
- Must be written, signed, faxed or mailed. Please provide as detail as will help us respond to your request. FERPA sensitive requests may require additional processing. Be certain to provide clear contact information.
PASS / NO-PASS REQUESTS
Student initiated. E-mail this form to your Dean. Your Dean will submit it to the Office of Registration & Records.
PERMISSION TO TAKE COURSEWORK AT ANOTHER UNIVERSITY
The student and the academic advisor (or the dean, chairperson or program director) must complete this form. Students should meet with their academic advisor to discuss requests for permission to take courses at another institution. For more information, go to: http://www.luc.edu/academics/catalog/undergrad/reg_permission.shtml
REQUEST TO TRANSFER CREDIT FOR NEW FRESHMEN STUDENTS
New first-time freshmen may transfer a maximum of 5 courses carrying up to 4 credit hours each toward their undergraduate degree requirements. The application form must be completed and received within 30 days of initial matriculation at Loyola University Chicago. For more information, go here: http://www.luc.edu/academics/catalog/undergrad/pdf/REVISED%20New_First%20Time_Frsehmen%20Transfer%20Credit%20Policy.01232.pdf
SOCIAL SECURITY NUMBER CHANGES
- Complete the Social Security Number form. You may partially fill it out on-line and the print it out to copy it and your Social Security Card.
- Appear in person at the HUB, or the Office of Registration and Records. Have your Social Security Card, a federal or state ID and student ID with you, or
- Appear before your local notary public once you have completed the Social Security Number form, attesting that the copy of your Social Security card is a true and accurate copy of the original.
- The original, not a copy, of the letter/attestation must be mailed or hand delivered to the Office of Registration and Records along with clear copies of the proof documents submitted to the notary.
- If you need a Social Security card and/or number, go to the Social Security Administration's Web site http://www.ssa.gov/
TRANSCRIPT REQUESTS
Current student are requested to use LOCUS to order certified copies of their Loyola transcripts. Former students without LOCUS access are able to order copies on-line by clicking "Transcript Request."
- Transcript Request (Former students)
Please Note: If you make a request to pick up your transcript on the Water Tower Campus, please do so at the Bursar/Campus Card Courtesy Desk located in the Lobby of the Corboy Law Center, 25 East Pearson, between the hours of 9:00 a.m. and 5:00 p.m.
VERIFICATION OF ENROLLMENT/EDUCATION