Below you will find a comprehensive glossary of terms that are found throughout our website. Please use these definitions as a resource and guide. Any additional questions can be submitted to us directly via E-Mail to: Resfirstname.lastname@example.org
General Information, Housing Assignments & Acronyms
- Assistant Resident Director
Definition: Graduate students who assist the Resident Director in the oversight of a residential community.
Make sure you get to know your Resident Director! Resident Directors are available to guide you through your residential experience! Click here for Contact Info!
- Bed Bugs
Bed bugs are parasitic insects that prefer to feed on human blood. Bed bugs are mainly active at night but are not exclusively nocturnal and are capable of feeding on their host without being noticed. "If you suspect that your room may have bed bugs, please notify your Residence Hall Director.
- Behavioral Concerns Team
Definition: The BCT is a group of Loyola administrators from various departments who will deliberate about and reach out to a student whose serious behavioral problems may concern you. Their approach is based in caring concern for the student’s well being and the well being of the university community.
Example: If a student says something about harming themselves or others, then a report would be filed with BCT in order to provide help to that student.
- Bias Report
Definition: A means of bringing an incident of bias to the attention of the university. Bias Reports help to ensure that students who feel victimized by others regarding a part of their identity are heard. These reports are handled by the Bias Response Team.
Example: If a student writes a racial slur on another student’s wall, a Bias Report would be filed.
- Campus Safety
Definition: The Loyola University Chicago Campus Police. Their office is located on the first floor of Bellarmine Hall.
Example: If a student ever feels unsafe, Campus Safety is available through phone: 773-508-6039
- Campus Card
Definition: The Campus Card is Loyola's official identification card and identifies all members of the Loyola community. Use your Campus Card to access your meal plan, access your Rambler Bucks, gain access to campus buildings and identify yourself to other Loyola students, faculty and staff.
- Central Office
Definition: The main office to the Department of Residence Life located in Simpson Hall Room 107. Students and parents may call, e-mail, or walk into our office with any questions or concerns they may have. Offices located within the Central Office include those of the Assistant Directors, Associate Directors, and the Director of Residence Life.
Example: If a student has a question about housing, they can call the Central Office at 773-508-3300
- Community Standards
Definition: All Loyola University Chicago students are expected to adhere to the principles of the Student Promise, all university policies including those outlined in the Student Handbook, and all local, state and federal laws. Students are also expected to adhere to the policies and procedures of institutions that they may visit, as well as study abroad programs that they may participate in.
Supporting Document: Loyola Student Handbook
Definition: A peer minister whose mission is to build community on our campus through leadership in faith and service in a variety of opportunities.
- Condition Report
Definition: An inventory and evaluation of the furniture in the room assigned to you in a given academic year.
- Departmental Values
Definition: Care: We value care for the whole person (cura personalis) and provide residents with opportunities to explore aspects of self-care, personal balance, and care for others.
Community: We value all members of our campus, local, and global community and seek to develop involved and responsible community members that show appreciation for and represent the values of Loyola University Chicago.
Diversity: We value civility, respect, appreciation, and an in-depth understanding of diversity including the ability to put knowledge into meaningful action
Faith: We value our Jesuit Catholic ethos and seek to contribute to our residents’ engagement of spiritual and faith development.
Justice: We value justice through service that uses learning and leadership in the pursuit of truth and care for others
Leadership: We value residents’ personal growth through leadership and seek to develop
responsible leaders committed to the common good
Example: The Resident Assistants (RAs) all across campus program specifically to adhere to these values, so residents can be given a well-rounded education outside of the classroom.
- Desk Manager
Definition: Desk Managers work at the front desk of your residence hall. They answer your questions and help you with lockouts and equipment check-out. They are the supervisors of the Desk Receptionists at the residence hall.
- Desk Receptionist
Definition: Desk Receptionists are one of the people that greet you at the front desk of your residence hall. They answer your questions, help with lockout, and manage any kind of equipment check-out.
Example: If you lost your key, ID, or need to check out a vacuum to clean your room, Desk Receptionists are there to help!
- Documentation vs. Write-up
Definition: Documentation is the process of recording and submitting an incident report to the Office of Student Conduct and Conflict Resolution Office. A write-up is the same thing.
Example: A Resident Assistant or Desk Receptionist may tell you that they are documenting a situation or writing you up.
- Dorm vs. Residence Hall
Definitions: Dorm: A room where you live and sleep. Residence Hall: A community where you live comfortably, meet others and thrive in a community.
Definition: Visitor from outside the specific residence hall. Guests can include commuter students, a visiting student from another on-campus residence hall, or a non-Loyola student.
Example: The guest policy per residence hall is different. Students are informed of their particular guest policy by their Resident Assistant at the start of the year.
- Hall Council
Definition: A council of students made up of an executive board and floor representatives from each of the residence halls or residential areas. This group plans events and serves as a voice for residential concerns.
Definition: The person(s) that are allowing a guest or guests to stay with them for a designated period of time
- Improper Checkout
Definition: A $100 fee that is charged to a resident when he or she does not follow proper checkout procedures.
Example: If a student missed their check-out appointment, they are assigned an Improper Check-Out fee.
- Incident Report
Definition: A documentation of an event that had happened or a form that had been turned in to a specific office that needs to be recorded.
Incident reports are a for documenting alleged student misconduct. Incident reports can be filed by students, faculty, staff, the rest of the Loyola Community and people outside of the loyola community.
- ITS Help Desk Manager
Definition: The ITS Help Desk Manager is responsible for assessing the criticality of a given situation or user and appropriately escalating any special situation to an internal service provider.
- Learning Community
Definition: Learning Communities are open to students of all majors and are centered on different themes. Recent Learning Communities have included the Green Learning Community, the Wellness Learning Community, the Multicultural Learning Community, the International Learning Community and the Leadership Learning Community.
Students in each Learning Community live together in a residential community and enjoy taking a couple classes together. They connect their residential experiences with their academic experiences through programs and activities planned specifically for their community by committees of student members and by their faculty.
Students who participate in Learning Communities report feeling a greater sense of community on-campus, make friends with similar interests that last a life-time, create important connections with faculty, develop more holistically as students, and achieve higher GPAs – plus they have a ton of fun together!
Definition: When 1 or more residents is/are incapable of getting into the room and require assistance in order to do so.
In all cases, residents can get lock-out help from the front desk of their residence hall OR by contacting the RA on duty. For Assistance, Contact us
- Loyola Email
Definition: An email address that is given by the university to a student, staff, or faculty member.
Loyola University currently uses Microsoft Outlook as our e-mail service provider. Your Loyola University E-mail account can be accessed at outlook.luc.edu . Your login information is your UVID and password. Contact ITS for account support
Definition: Person under the Age of 18. Minors can visit LUC students, with the submittal of a Minor Visitation Request form
- Office of Student Conduct & Conflict Resolution
Definition: The OSCCR is responsible for promoting and enforcing the Community Standards and for stewardship of The Student Promise
Example: Any member of the Loyola community or off-campus individuals can submit an incident report to the Office of Student Conduct and Conflict Resolution (OSCCR) detailing a potential student violation of the University Code of Conduct. The incident report must contain the name, phone number and address of the party making the complaint in order for it to be considered. Anonymous submissions are not accepted; however, the confidentiality of the person making a report will be maintained to the extent that the university conduct process allows.
- Printing Services
Definition: A Department that handles specific orders involving multiple copies or extensive printing orders.
- Resident Assistant
Definition: Resident Assistants live on your floor and plan community building programs as well as make sure you have a safe living environment.
Get to know your RA as soon as you move in! They are a teriffic resource in fiding your way here at Loyola!
Supporting Document: RA Handbook
- Resident Director
Definition: Full-time professional staff that supervise the RAs and oversee the programming and operations of a residential community.
Supporting Document: RA Handbook
- Residence Hall
Definition: Available living options for students of Loyola University. Our residence halls are designed to promote community, while prodiving a safe, academically focused environment.
Supporting Document: http://www.luc.edu/reslife/currentstudents/halls/
- Residential Management System
Definition: RMS a database that stores student information.
- Simpson Hall
Definition: Freshman residence hall with a dining hall on the first floor. The Department of Residence Life Office is also located in Simpson Hall. Additionally, south side market, a small grocery store is available for students!
Definition: The online system that allows students to submit work orders to the facilities department.
To submit a work request to the Facilities Department, please use the online the TMA system:
To submit a work request for Lakeshore campus, click here.
To submit a work request for Water Tower campus, click here.
Please note: Pop-up blockers must be disabled in order to access this site.
For directions on submitting a work request visit: http://www.luc.edu/facilities/work_request_manual.shtmlIf you have questions about the TMA system, please e-mail Richard Jacques at: email@example.com.
Definition: Student must use Rambler bucks in order to operate the washing and Drying machines in the Residence Halls.
- Contract Release
Definition: A contract release is a release from the one year legally binding housing contract. If you have reason to believe you should be released, please look over the reasons for release in the Request for Release Guide.
Supporting Document: Request for Release Guide
Definition: A request to be exempted from the two year residency requirement and live off-campus with a parent/guardian that is submitted before a housing contract has been submitted. To submit an exemption from the residency requirement, go to www.luc.edu/erelease.
Supporting Documents: Request for Exemption Guide
- Flex Dollars
Definition: The flex dollars come with the All-Access and Board Meal Plans and allow for the student to purchase from any Loyola University Chicago dining location including the on-campus convenience stores with no tax. Various flex dollar plans are available with the All-Access meal plans.
- Housing Contract
Definition: The Housing Contract is a legally binding contract that students fill out and submit in order to live in the Residence Halls. All freshmen and sophomores are required to fill this out unless exempt through the Housing Exemption. More information about the Housing Contract can be found in the Terms of Agreement.
Link: Terms of Agreement
- Housing ID
Definition: The Housing ID is a unique rooming ID given out for use in the Returning Room Selection Process. If you forgot or cannot find the ID number in the email you received for Returning Room Selection, then please email firstname.lastname@example.org from your Loyola email with your name and ID number and ask to receive the Housing ID once more.
- Housing/Residency Requirement
Definition: University policy requires all first and second year students live on campus to support their academic and social success. More information can be found on the Residence Life website.
Link: Residency Requirement
Definition: Loyola’s Online Connection to University Services. LOCUS is the portal to many Residence Life links, such as the Housing Contract, Housing Exemption/Release, and the Housing Pre-Payment.
- Meal Plan
Definition: Meal plans allow students to purchase meals from any of the residential dining facilities. Freshmen have 6 All-Access Plans to choose from. Sophomores can choose from the All-Access plans or the Gold and Silver Board Plans. Juniors and Seniors can choose Declining Balance or any of the Freshmen or Sophomore Meal Plans.
Definition: Located in the Sullivan Center, the HUB is a student-centered facility that consolidates over a dozen student services from across the university
Definition: A non-refundable, non-transferable fee that is paid when applying for housing. The pre-payment is applied to the student’s bill for the upcoming semester as their initial housing payment. To pay the pre-payment, go to your LOCUS page and under Residence Life click on the Housing Pre-Payment link.
- Rambler Bucks
Definition: Monetary value added by the student to his or her Loyola ID (Campus Card) which then acts as a debit card that can be used to buy goods, services at several campus locations, and pay for laundry in the residence halls with no tax for services on campus. To add Rambler Bucks please go to Adding Rambler Bucks.
Link: Rambler Bucks
- Returning Room Selection
Definition: The process for current Loyola students to select housing for the next academic year. Students will receive emails regarding details for Returning Room Selection in January.
- Room Style: Single
A 1 person occupancy room
- Room Style: Double
A 2 person occupancy room
- Room Style: Triple
A 3 person occupancy room
- Room Style: Quad
A 4 person occupancy room
- Room Style: Quint
A 5 person occupancy room
- Room Style: Studio
A room without bedrooms
- Roommate Agreement
Definition: This agreement is made at the beginning of each year with your RA, at an agreed upon time during the year, or whenever a new roommate moves into a room that outlines expectations of each roommate to create a respectful living environment. If there are violations of the roommate agreement, please speak with your RA. The agreement can be found under Forms and Documents in the Residence Life Website.
- Services for Students With Disabilities
Definition: Office that provides recommendations for housing and academic accommodations according to the Americans with Disabilities Act. If you need special accommodations for housing, please contact the SSWD department and set up an appointment to discuss your situation.
- Terms of Agreement
Definition: The Terms of agreement outlines the expectations when signing your Housing Contract.
- Lottery Time
Definition: Period of time given to returning students when a student can first log in to select a room during Returning Room Selection. If you have lost the email discussing your lottery time, please contact the Department of Residence Life at email@example.com
- Deferred Housing Group
Definition: A process for assigning students who wish to live on campus but whom are not eligible to be assigned during a typical assignment period due to a shortage of available spaces. If you are placed in Deferred Housing, directions will be given to you through email.
Definition: University Van Service Around Campus
Definition: Assistant Director
Definition: Ad Majorem Dei Gloriam (For the Greater Glory of God)
Definition: Assistant Resident Director
Definition: Behavioral Concerns Team
Definition: Coordinated Community Response Team
Definition: Centennial Forum Student Union
Definition: Campus Safety
Definition: Center for Urban and Environmental Research and Policy
Definition: Discover Loyola (Orientation)
Definition: Desk Manager
Definition: Desk Manager
Definition: Department of Programming
Definition: Division of Student Development
Definition: Family Educational Rights and Privacy Act
Definition: Information Commons
Definition: Learning Community
Definition: Loyola ID#
Definition: Loyola’s Online Connection to University Services
Definition: Lake Shore Campus
Definition: Loyola University Chicago Emergency Medical Staff
Definition: Loyola University Museum of Art
Definition: Loyola University Retreat and Ecology Center
Definition: Mental Health Professional
Definition: National Residence Hall Honorary
Definition: Office of Student Conduct and Conflict Resolution
Definition: Resident Assistant
Definition: Resident Director
Definition: Residence Hall Association
Definition: Student Activities and Greek Affairs
Definition: Student Diversity and Multicultural Affairs
Definition: Student Office Assistant
Definition: Services for Students with Disabilities
Definition: Facilities Work Order
Definition: University Marketing
Definition: Unified Student Government Association
Definition: University Identification (Domain name of student’s Loyola email)
Definition: Loyola’s Student Radio Station
Definition: Water Tower Campus