Allocations Committee: The Allocations Committee is comprised of Unified Student Government Association (USGA) senators who are elected by their constituents in the USGA elections, which allocate money collected from the Student Development Fee to Registered Student Organizations. The Allocations Committee Chair is the primary student contact for student organizations for comments/questions regarding how to acquire funds. This person can be reached by email to schedule an appointment. For a specific listing of contact information please visit LUC.edu/USGA.
Budget: A budget is a projection of income and expenses but can be revised as plans change. Expenses could include event costs such as copies, office supplies, travel, advertising, food/catering services, etc. The primary sources of funding for most student organization events and programs are the Student Activity Fund, the Unity in Diversity Fund, membership dues and other fundraising activities.
Campus Activities Network (CAN): The Campus Activities Network (CAN) is a general meeting body where each registered student organization (RSO) sends a delegate, creating a monthly meeting assembly that serves the collective interest of Loyola University Chicago’s RSOs. CAN advocates for RSOs, provides resources to RSOs, and facilitates opportunities for RSOs to collaborate on programs and initiatives. CAN also serves as a direct link between USGA and Student Activities & Greek Affairs (SAGA). CAN is open to SSO members, but it is mandatory for RSOs.
(CAN) Board: The CAN board is made up of 7 student members, representing the seven different organizational categories (see page 11 for full list of categories) for RSOs. (Student Government/Programming Boards are not considered RSOs but are encouraged to attend CAN meetings. This category does not have a delegate on the CAN Board.) The CAN board is chaired by the Chief of Student Organizations (CSO) from the Unified Student Government Association (USGA). Sponsored Student Organizations are welcome to attend, but are not required to attend.
Chief of Student Organizations (CSO): Elected by the student body, this individual serves as chair of the CAN Board as an elected member of USGA. The Board and Chair are both advised by a graduate assistant in Student Activities & Greek Affairs.
Constitution: The fundamental principles for how an organization operates including elections, E-board duties, meetings, amendments, and other statements related to the function of the organization on Loyola University Chicago’s campus.
Demonstration: An outward expression or display of group opinion. Demonstrations may involve disagreement by students about a particular issue. Students planning a demonstration should complete a demonstration registration form and arrange a meeting with the Associate Dean of Students to discuss the arrangements for the event. Demonstration requests must be submitted at least 48 hours in advance. See Community Standards for a complete description of prohibited demonstration activities.
E-Board (Executive Board): A board of student leader positions consisting of, but not limited to: a President, Vice President, Secretary, Treasurer and CAN Delegate. Positions are elected by the organization per RSO constitution to hold office for one-academic or calendar year.
Fundraising: An organized attempt to raise funds to support student organizations mission and activities. Fundraising is a limited privilege of student organizations. See full fundraising policy for detailed information.
OrgSync: An online student organization management system that centralizes campus involvement and RSO’s registration and re-registration, communication, budget forms, event planning, etc. This platform is a required use for all RSO’s to communicate with current and potential members and Student Activities & Greek Affairs.
Raffle: Any event requiring a fee in exchange for a chance at a prize may qualify under Illinois law as a raffle. The legal ramifications of holding a raffle are serious. If there is any question about whether your activities could be considered a raffle or lottery please contact the Office of Student Activities & Greek Affairs.
Recognition: Each student organization given recognition by Loyola University Chicago is classified as either Registered or Sponsored. Recognition affords student organizations multiple benefits which are articulated below.
Registered Student Organizations (RSO): Student organizations that are formally recognized by the University and are originated out of student interest – they are not directly connected or supported by a University department. RSOs are formed by currently enrolled students sharing a common goal or interest and have properly completed the necessary forms on time and agree to adhere to guidelines established by the University. RSOs regularly contribute to the campus community by hosting activities and/or opportunities for students to engage beyond the classroom. They clearly articulate a mission consistent with the University mission and are open to all students without regard to race, religion, color, gender, age, sexual orientation, or national or ethnic origin. RSOs must have the University’s mission listed in their constitution. Social fraternities and sororities where applicable, may retain gender specific membership. Once registered with the Student Activities & Greek Affairs Office, the RSO becomes eligible for certain privileges and access to University facilities.
RSO Advisor: Must be a full-time faculty/staff member of the University or a part-time faculty/staff member with approval from both their supervisor and the Director of Student Activities & Greek Affairs. Their role is to help facilitate the growth and development of students by challenging, supporting and guiding them throughout their involvement in their organization. Additionally, advisors are to provide advice and counsel by sharing expertise, insights and ideas, and make recommendations when appropriate to help the organization reach their goals. Advisors are expected to ensure their RSOs are operating within the University and SAGA policies and procedures.
SAGA: Student Activities & Greek Affairs (SAGA) is the University department responsible for Sorority & Fraternity Life, student-focused special events (Welcome Week, Finals Breakfasts, etc.), advisement of the Department of Programming ((dop)) and the management and support of “Registered” and “Sponsored” student organizations.
Semester Budget Request (SBRs): SBRs are required to fully/partially cover funding organizations’ events and programs over the course of a single semester, as well as any new programs an organization would like to plan for well in advance. The budget process occurs twice an academic year – once in the spring and once in the fall. Requests must be made during the SBR process one term before the scheduled event or program. SBRs will be heard by the USGA Allocations Committee.
Social Fraternities & Sororities: Student organizations founded on the principles of sisterhood/brotherhood and based on the ideals of friendship, personal growth and service to the community. Participation in a social sorority or fraternity is not specific to academic mission or area of interest. Social fraternities and sororities are governed by one of three governing councils; Interfraternity Council, Multicultural Greek Council and Panhellenic Council. In partnership with the University, social sororities and fraternities promote the highest standards of scholarship, service, leadership and unity.
Solicitation: Is an attempt to approach the campus community with the intent to sell, request or promote an idea, product or service. The right to solicit on campus is limited and governed by the policy listed in the Community Standards which can be found at www.luc.edu/osccr.
Sponsored Student Organizations (SSO): SSOs are defined as student organizations that are formally recognized by the University and are inherently linked to a University department. They are classified as sponsored as they are groups that are departmentally supported. The mission and operations of an SSO are considered mission critical to a specific department and/or the University. The financial resources used to support an SSO come directly from a University department and therefore, SSOs are not eligible to receive funding through the Student Activity Fund. SSOs are solely comprised of enrolled students. See the Sponsored Student Organization section under RECOGNITION for a full list of rights, responsibilities and privileges.
Sponsorship: The party(s) responsible for hosting, planning and/or funding the University supported activity(s)/event(s).
SPOT Funding Requests (SPOT): SPOT requests are for new or co-sponsored general programs not included in the organization’s Semester Budget Request (SBR). SPOTs are heard twice a semester. Dates will be determined by the first day of class per academic year. All SPOT hearings will be held on specified weekends during the fall and spring semesters. As with any funding or expenditure request, late submissions will not be accepted. SPOTs will be heard by the USGA Allocations Committee. See LUC.edu/saga for a complete funding hearing schedule.
Student Activity Fund: The “SAF” is comprised of student development fees paid each fall and spring semester by full-time undergraduate students at Loyola University Chicago. The Student Activity Fund is administered by the Office of Student Activities & Greek Affairs. The funds are allocated by the Unified Student Government Association Allocations Committee. Student Activities & Greek Affairs is responsible for advising this group.
Sweeps: Sweeps are the removal of unused Student Activity funds from student organization accounts. Any unused or remaining SAF funding from an organization program or event will be swept during the scheduled sweep periods. Swept funds are returned to the Student Activity Fund to be reallocated. If an event is canceled, or is not going to occur in the form that it was originally funded, it is considered an unapproved event and that portion of the budget will be swept. Student organizations must notify Student Activities & Greek Affairs if the date of any planned event or program funded by the SAF must be changed. Failure to do so may result in the loss of funding for the event or program. See LUC.edu/saga for the sweep dates.
Tabling: Tabling is when student organizations are granted the permission to use University tables for the purposes of information sharing, fundraising, recruitment efforts or other organizational purposes. All tabling requests must be approved by Campus Reservations and/or University staff responsible for assigning tables. All tabling activities must be approved by SAGA through the Activity Request Form.
Unity in Diversity Fund (UID): The Unity in Diversity Fund is intended to support and cultivate educational events, programs, activities and educational opportunities that specifically address social justice and human diversity programming for the Loyola community (students, faculty and staff). Through opportunity, the University aims to consolidate and advance multicultural education and to increase the overall campus climate for diversity.