Loyola University Chicago

Student Activities & Greek Affairs (SAGA)

Division of Student Development

Contracts

Any time an RSO establishes an agreement for service (anything other than tangible goods) with an off-campus individual, group, or company, a contract must be used (regardless of cost or fee – forms must be filled out even when fees are waived). Any off-campus individual, group, or company includes, but is not limited to:

  • Artistic performances
  • Speaking engagements
  • A/V, sound, staging, or other media equipment rentals
  • Workshops, trainings, or group instruction
  • Inflatable games or other entertainment equipment
  • Transportation services
  • Catering services

All agreements/contracts must be signed and executed by Student Activities & Greek Affairs. Students must never sign a contract. Contracts are due at least 4 weeks prior to event date via payment or withdraw ($0) request. Late contracts will NOT be accepted.

Need help with your required contract documents for your event? A SAMPLE of all of the different elements of a completed contract can be found on LUCentral! 

*Loyola University Chicago will not be responsible, financially or otherwise, for any verbal or written agreements entered into by students, student organizations, or unauthorized University faculty and staff advisors.

If the vendor has their own contract document(s), submit:

Vendor's Contract (signed by vendor) + Loyola Performance Vendor Contract (signed by vendor) + Vendor Information & Substitute W9 Form + Vendor's Certificate of Insurance

If the vendor DOES NOT have their own contract document(s), submit:

Loyola Performance Vendor Contract‌ (signed by vendor) + Vendor Information & Substitute W9 Form + Vendor's Certificate of Insurance

Is your contract for a facility rental, boat rental, or transportation rental? If so, submit:

Vendor's Contract (signed by vendor)  + Vendor Information & Substitute W9 Form + Relevant LUC Off-Campus Contract Rider (signed by vendor)

Contract rider for off-campus facility rental
Contract Rider for Off-Campus Boat Rental
Contract rider off-campus event transportation Agreement


Is your contract for something different? If so, submit:

Vendor's Contract (signed by vendor)  + Vendor Information & Substitute W9 Form + LUC Off-Campus Event Agreement (signed by vendor)

Off-campus Event AgreementLoyola Off Campus Event Agreement

For contracts (on or off campus) utilizing SAF funding, that include a third-party talent, student organizations are required to submit the Talent Information Form. The Talent Information Form must be submitted upon budget/payment applications for the respective event. This form is in addition to all other Contract submission requirements. Talents included in event planning that require the submission of the Talent Information Form include, but are not limited to:

  • Guest Speakers
  • DJs and Entertainers (Bands and/or Artists)
  • Comedians
  • Martial Artists

This form must also be submitted for all contracts that include a third party talent that do not require payment ($0.00 contracts). The Talent Information Form can be found here: Talent Information Form

 

If your vendor is a Loyola University Chicago student and is not being paid for their services, submit:

Student Performance Agreement

Talents included in event planning that require the submission of the Student Performance Agreement, but are not limited to:

  • Student Speakers
  • DJs and Entertainers (Bands and/or Artists)
  • Photographers

Wondering which kind of W9 form to submit?  Information below details when each form is needed.

Vendor Information & Substitute W9 Form: Should be completed for any vendor that is getting paid (i.e.- speakers, DJs, etc.).