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Loyola University Chicago

Services for Students with Disabilities

Hearing Loss Documentation

Guidelines for Documenting Deafness or Hardness of Hearing

The individual must submit typed documentation on official letterhead of the professional/service provider describing the disability. The provider must be a professional qualified to diagnose and treat the hearing disorder.  Please note that the provider cannot be a family member of the student submitting documentation.

In general, for students who are deaf or hard of hearing, documentation should be current and reflect current impact on the student.  If the condition involves progressive hearing loss, more current documentation may be needed.  

The documentation should include a narrative description of the disability.  The following information should be included:

  1. Diagnosis, date/age of onset of hearing loss, prior history of diagnosis, and last contact with student.
  2. Description of the diagnostic criteria, evaluation method, and symptoms of the diagnosis.  Please provide current audiological assessment and/or audiogram.  The type and/or degree of hearing loss should also be included.
  3. Description of current and past accommodations, services, treatment, and/or medication(s).  This should include a description of past and current assistive technologies used such as hearing aids, sign language interpreters, real time captioning, FM system, etc.
  4. Describe the current functional limitations of the disability related to the degree of the hearing loss.
  5. The documentation should describe the functional impact of the hearing loss on the academic and/or residential environment for the student.
  6. Please suggest recommendations for academic and/or housing accommodations.  The documentation should also provide rationale that supports the type(s) of accommodation(s) being requested.

Documentation should be submitted to Services for Students with Disabilities via fax, mail, or in-person to the SSWD office.

The cost of obtaining professional verification is the responsibility of the student.


Services for Students with Disabilities
Sullivan Center for Student Services · 6339 N. Sheridan Rd., Chicago, IL 60660
Mailing Address: 1032 W. Sheridan Road, Chicago, IL 60660
Phone: 773.508.3700 · Fax: 773.508.3810
TTY: 773.508.2771

Notice of Non-discriminatory Policy