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Share Your Screen

As a host or presenter in a meeting, you can share windows, applications, or your entire desktop. Your account administrator can restrict the applications and processes that you can share. As a participant in a meeting, to share your screen, a host must give you permission or promote you to a presenter or host.

When you share anything on your computer screen, actions you take in the shared region are visible to all participants in the meeting. Participants follow the progress of your cursor as you move it across your screen.

Hosts can show their cursors without sharing their screens. Choose Meeting > Preferences, and select a Host Cursors option.

The region or regions that you share must be visible on your desktop to be visible in the Share pod to other participants. Overlapping windows on the desktop appear as a blue crosshatched pattern in the Share pod.

Optimize screen sharing quality (Host)

  1. Choose Meeting > Preferences.
  2. Select Quality and Frame Rate settings that optimize the tradeoff between image quality and speed.

For example, if there are large delays before attendees see changes to a shared screen, reduce the Quality setting. Or, if smooth motion is essential to video you are sharing, increase Frame Rate. These settings interact with the Room Bandwidth preferences. 

Share your screen (Host or Presenter)

  1. Do one of the following to open a Share pod:
         - Choose Layouts > Sharing.
         - Choose Pods > Share > Add New Share.
  2. Click the pop-up menu in the center of the Share pod, and select Share My Screen.
    Note: If the Share Pod is empty, you are a participant and do not have permission to share.
  3. Set Screen sharing options.
  4. Click the Share button at the bottom of the Start Screen Sharing window to begin sharing.

Share your screen (Participant)

  1. Ask a host to select your name in the Attendees pod and click Request Screen Share.
  2. An alert appears on your screen that says “Begin Sharing Desktop?” Click Start.
  3. Set Screen sharing options.
  4. Click the Share button at the bottom of the Start Screen Sharing window to begin sharing.

Screen sharing options

  • Desktop (or Secure Desktop Sharing): Shares the contents of your desktop. If you have more than one monitor connected to your computer, a desktop appears for each monitor. Choose the desktop that you want to share.The Secure Desktop Sharing option appears only if the account administrator has restricted the applications and processes that you can share. The Desktop option allows you to share authorized contents on your desktop.
  • Windows: Shares one or more authorized windows that are open and running on your computer. Choose the window or windows that you want to share.
  • Applications: Shares an authorized application and all its related windows that are open and running on your computer. Choose the application or applications that you want to share.

Share control of your screen

While screen sharing, you can pass control of the shared desktop, window, or application to another host or presenter.

  1. Start sharing your screen.
  2. A host or presenter clicks Request Control on the Share pod title bar.
  3. You see a request message in the upper-right corner of the meeting room window. Do one of the following:
         - Click Accept to grant control of your screen.
         - Click Decline to deny control of your screen.

Request control of a shared screen

Hosts and presenters can request control of the screen, but the request must be granted. Control cannot be taken without permission.

  • Click the Request Control button on the Share pod title bar.

If the request is accepted, a message informs you that you have been granted control of the screen. The Request Control button becomes a Release Control button. You can now take control of the shared screen.

Release control of a shared screen

Click the Release Control button on the Share pod control strip (or in the notification window) to return control of the shared screen to the original Host or Presenter.

Change the view of a shared screen

If you’re viewing a screen shared by another presenter, you can scale the screen to fit entirely within the Share pod, or zoom in for a clearer image.

  • In the upper-right corner of the Share pod, choose Change View, and then select either Scale To Fit or Zoom In.

Preview your shared screen

When sharing an application, window, or desktop on your computer, you can see a preview that shows what participants see in their Share pod.

  • In the upper-right corner of the Share pod, click the menu icon , and select Preview Screen.

This user guide is protected under copyright law, furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Adobe Systems Incorporated. Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in the informational content contained in this guide. This user guide is licensed for use under the terms of the Creative Commons Attribution Non-Commercial 3.0 License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc-sa/3.0/

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