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Hosting a Meeting

When you are host, starting a meeting is as simple as logging in to your meeting room and then inviting others, through e‑mail or instant message, to do the same. Meetings can be spontaneous or prearranged.

When you have entered the meeting room, you can perform tasks to set up the meeting for attendees, such as specifying conference information, accepting or declining requests to join the meeting, rearranging pods, and typing in notes.

Enter a meeting room

To enter a meeting room, do one of the following:

  • From the Home page in Adobe Connect Central, click My Meetings, and click the Open button for the desired meeting.
  • In Adobe Connect Central, navigate to the Meeting Information page for a specific meeting and click Enter Meeting Room.
  • Click the meeting URL in the e‑mail invitation that you have received. Type your Adobe Connect login and password, and then click Enter Room.
  • Enter the meeting URL in your browser. Type your Adobe Connect login and password, and then click Enter Room.
The first time you visit a meeting room, bookmark it for quick access the next time you want to start a meeting.

Start a meeting using the Start Meeting button

The Start Meeting button is included in software applications such as Adobe Acrobat® 8, Adobe Reader® 8, and some Microsoft Office programs. As a meeting host, use the Start Meeting button to access your meeting room login screen.

  1. Click Start Meeting  .
  2. If the Welcome To Start Meeting dialog box appears, click Create Trial Account to set up a new account or click Log In if you already have an account.
  3. In the Start Meeting Log In dialog box, type your meeting URL, login, and password, and click Log In.
    Note: In Acrobat 8 or Reader 8, your meeting preferences determine how much login information you have to enter before your meeting room opens. To change your Acrobat or Reader meeting preferences, select Edit > Preferences (Windows) or Acrobat > Preferences or Reader > Preferences (Mac OS), and then select Meeting on the left.

Set meeting room bandwidth

The host sets meeting room bandwidth to determine the rate (kilobits/second) at which data from the meeting is sent to attendees. Choose a room bandwidth that matches the connection speed used by attendees. If attendees are using a variety of connection speeds, choose the lowest speed attendees are using to ensure that all participants have a good connection.

  1. Choose Meeting > Preferences.
  2. In the list on the left, select Room Bandwidth. Then select one of the following options:
    LAN
    One presenter can generate around 250 kbits/second of data. Attendees need around 255 kbits/second. If screen sharing is used, attendees should have 400 kbits/second.
    DSL/Cable
    One presenter can generate around 125 kbits/second of data. Attendees need around 128 kbits/second for a good connection. If screen sharing is used, attendees should have 200 kbits/second.
    Modem
    One presenter can generate around 26 kbits/second of data. Attendees need around 29 kbits/second for a good connection. Having more than one presenter with the Modem setting is not recommended. Screen sharing with the Modem setting is not recommended.

Place a Meeting on Hold or Ending a Meeting

Hosts can place participants on hold to temporarily restrict meeting room access to hosts and presenters, letting them prepare materials. Audio conference calls are placed on hold.

Hosts can end a meeting to remove everyone, including hosts, presenters, and participants. Audio conference calls are disconnected. If an Adobe Connect account is billed by the minute, ending a meeting prevents charges while the meeting is not in session.

Place participants on hold

  1. In the menu bar, select Meeting > Manage Access And Entry > Place Participants On Hold.
  2. Revise the message to participants if you want, and click OK to place the meeting on hold.

Attendees who log in to a meeting that is on hold automatically enter when the meeting resumes.

End a meeting

  1. In the menu bar, select Meeting > End Meeting.
  2. Revise the message to participants if you want, and click OK to end the meeting.

Save an On Hold or End Meeting message for future use

You can write an On Hold or End Meeting message without interrupting the meeting. This allows you to write the message during the meeting and then send it at the appropriate time.

  1. In the menu bar, select Meeting > Manage Access And Entry > Place Participants On Hold.
  2. Revise the message in the message box.
  3. Click Save Message to save the message for future use and return to the meeting.

Restarting a meeting that is on hold or ended

In the upper-right corner of the meeting room, click Start Meeting in the Participants On Hold window.

If you’ve closed that window, choose Meeting > Manage Access And Entry, and deselect Place Participants On Hold.

Working with Notifications and Requests

Pending requests and notifications are displayed in the menu bar. This gives you a unified view of requests and notifications, and you can act on them. Notification and request icons display if you have pending requests.

 

A. User entry request     B. Raise hand request     C. Notifications     D. Recording notification

Click a request or notification button to view details and take an action as required. Raise hand requests and access requests are indicated separately. Other notifications are displayed under the Info button.


This user guide is protected under copyright law, furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Adobe Systems Incorporated. Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in the informational content contained in this guide. This user guide is licensed for use under the terms of the Creative Commons Attribution Non-Commercial 3.0 License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc-sa/3.0/

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