Loyola University Chicago

Arrupe College

Academic Handbook

This Student Academic Handbook is a resource guide to help you:

  1. Learn about Arrupe College's innovative Associate Degree Program;
  2. Find information about procedures that relate to academic progress and standing; and
  3. Understand important policies to help you successfully complete your degree program.

We produce this handbook so you have information you need all in one place. Please review its contents carefully when referencing policies that may affect you. Of course, reach-out to your advisor or dean(s) for clarification.

From time to time, these policies and their accompanying forms will update to align with the needs of the College and its students. All students will be held to the most current academic policies and regulations.

Commonly requested forms:

Academic Dismissal Appeal Form

Academic Probation Improvement Plan

Academic Support Log

Complete Withdrawal from Arrupe College Form

Course Repeat Request Form

Full-Time-Plus Request Form

Incomplete Grade Request Form

Leave of Absence Request Form

Part-Time Enrollment Request Form

Reinstatement Application

Request to Withdraw from a Course(s) Form

Student Academic Difficulty Self-Assessment

101. Curriculum

Arrupe’s curriculum has three components: (1) IAI General Education Core Requirements (37 credit hours), (2) mission-specific requirements transferable to Loyola University Chicago (9 credit hours), and (3) concentration and elective credit (15 credit hours).  Successful completion of these 61 credit hours will satisfy the requirements for an Associate’s degree in Business, Social and Behavioral Sciences, or Liberal Arts.

Unless otherwise approved (see 103.1.a through 103.1.c), students are required to maintain contiguous, full-time enrollment through four 16-week semesters and two 9-week Summer sessions.  Time to completion is two years.

Letter grades and plus/minus indicators (suffixes) are used by instructors to indicate a student's quality of achievement in a given academic course. The letter grades A, A-, B+, B, B-, C+, C, C-, D+, D, F are assigned the following credit points for purposes of grade point average (GPA) calculations: A = 4.0; A- = 3.67; B+ = 3.33; B = 3.00; B- = 2.67; C+ = 2.33; C = 2.00; C- = 1.67; D+ = 1.33; D = 1.00; F = 0.

 

a.   Incomplete Grades

For Arrupe courses, an Incomplete (“I”) is a temporary grade. An Incomplete grade is warranted if there has been a pronounced change in circumstances near the end of the term (typically after the “W” drop date) due to extenuating circumstances beyond the student’s control.  Justification for an Incomplete grade includes but is not limited to an incapacitating accident or illness too close to the end of the term to complete final assignments, the death of a family member or close friend coinciding with the final exam or an assignment deadline, or a disaster damaging residence or study materials so close to the end of the term as to prevent completion of final assignments or exam.

 

To request an incomplete, students must submit an Incomplete Grade Request Form to their instructor by the Wednesday following final exam week.  Approval of this request is at the sole discretion of the instructor. If approved, students will receive a temporary grade of "I" for the course.

 

Students qualify for an Incomplete if their grade for submitted work averages as a 70% (“C-“) or greater. 

 

Incomplete work must be finished according to the schedule approved by the professor, but no later than by the end of the next semester (due to the short Summer term, students who receive an incomplete grade in the Spring have up to 8 full weeks into the Fall semester to complete outstanding coursework).  Failure to complete required coursework within the allotted timeframe will result in an "F".

 

Should a student fail to take a scheduled final exam, this may be considered incomplete work.  Exam completion should follow the same procedure as that for other incomplete work.  It is the instructor’s responsibility to determine whether a make-up exam should be given for a missed final exam, to set a time for its administration, and to arrange for a proctor.

 

Students who have been granted an incomplete and then have approval for a leave of absence from the program are responsible for submitting all work within the preapproved timeframe unless approval is obtained in writing from the Associate Dean of Academics.

 

Students must receive additional approval from the Associate Dean of Academics if appealing for more than two Incompletes in a given term.

 

b. Withdrawal Grades

Withdrawal is defined as withdrawing enrollment from a class or classes. Withdrawal within the first two weeks of the Fall or Spring semester or first week of the Summer session will result in no financial responsibility for the dropped class(es). More information regarding this process can be found under 103.3.

 

Withdrawal from one or all classes after these dates will result in a proration of tuition charges and, potentially, a recalculation of Title IV funds. Student who are contemplating withdrawal should first refer to the Office of the Bursar’s tuition schedule to calculate their return and speak with a Financial Aid representative to determine what effects, if any, withdrawal has on his/her Financial Aid package.

 

Students who are enrolled but receive no course credit for a semester or session may be audited by the Financial Aid Office at the end of the academic term. This audit could result in a return of Title IV funds without any tuition reimbursement.

 

i. Withdrawal for a “W”

A grade of "W" (withdrawal) is given for withdrawal after the first and through the tenth week of the 16-week semester and after the first and through fifth week of the 9-week session. This grade will appear on the student's transcript but will have no effect on the student's grade point average.

 

ii. Withdrawal for a “WF”

A grade of "WF" (withdrawal failing) will be recorded for students who withdraw from a class beyond the last day to drop for a “W” (see 102.b.i). A “WF” appears on the student's transcript and is considered for all purposes as an "F."

 

iii. Withdrawal for an “NR”

The notation of "NR" is assigned in instances where the student is registered at Arrupe but never attended or submitted work for the course in question. An “NR” grade does not affect the student’s GPA, but may result in an audit by the Office of Financial Assistance.

 

iv. Illinois Articulation Agreement (IAI) Grade Requirements

At least a “C” is required for satisfactory completion of each of the two courses in the writing sequence (ACWRI 105 and ACWRI 110). Students should know, however, that some participating institutions and some baccalaureate majors already require a “C” or better for completion of the writing courses and the oral communication course (ACCOM 105).

 

Aside from the two writing courses, the IAI agreement permits students to count a course in which they earned a grade of “D” towards fulfilling the other General Education Core Curriculum requirements because most bachelor degree-granting institutions permit "native" students to do so. The student's Baccalaureate Major, however, may require a “C” or better in any General Education Core Curriculum course also used to satisfy a major requirement.

 

Students should know they need at least a cumulative “C” average (2.00) to meet graduation requirements for an Associate’s degree. Students preparing to transfer should understand that, although the policy permits a course in which they earned a grade of “D” to count towards an Associate’s, admission to most degree-granting institutions – and to specific bachelor degree majors – is often highly competitive.


102. Academic Policies

Satisfactory Academic Progress (SAP) is defined by the college as a 2.0 minimum cumulative GPA. SAP is assessed by the college at the end of each session.

 

Separately, to remain eligible for financial aid, students must meet the 2.0 GPA requirement while successfully completing at least 67% of attempted coursework in an academic year. The Office of Financial Aid assesses student academic progress at the end of each semester and will place students falling below this target on probation. Students who do not meet the Office’s standards by the end of the subsequent semester must file an appeal with Financial Aid. If the appeal is granted, students have until the end of their second semester on Financial Aid probation to meet SAP. Students who fail to do this will lose their financial aid package permanently.

 

a. Dean’s List

Students who receive a 3.5 GPA or higher within an academic term will receive a letter from the Dean and Executive Director congratulating them on their academic achievement.


b. Academic Probation

At the end of each term, students with a cumulative GPA below a 2.0 will receive an academic probation notification letter. Students on Academic Probation for the first time must complete and submit a completed Student Student Academic Difficulty Self-Assessment to their academic advisor before their scheduled Academic Progress Appointment.

 

All students on probation – new and continuing – must contact their advisor to schedule an Academic Progress Appointment held within the first two weeks of the subsequent term. At this meeting, they will discuss and sign an Academic Probation Improvement Plan.

 

Students on probation will have a registration hold placed on their account. Only after the student meets with his or her advisor will the hold be lifted. Failure to complete the aforementioned Academic Probation process during the term is grounds for dismissal.

 

Students who are on Academic Probation have until the end of the subsequent semester to attain a cumulative GPA of at least a 2.0. When students do not meet this target, the Academic Standings Committee will consider their dismissal and deactivation. Any student on probation who fails to achieve either a cumulative GPA of 2.0 or a “C+” average (2.33) for the probationary semester can be dismissed for poor scholarship.

 

The College reserves the right to make certain terms of a student’s  mandatory. This may include, but is not limited to, tutoring, bi-weekly Student Support Team discussions, and reoccurring academic advising appointments.
Students who fail to comply with mandatory components of their Academic Improvement Plan risk dismissal and deactivation at the end of the semester or session.

i. Mandate for Academic Probation over Consecutive Sessions

Students allowed by the Academic Standings Committee to continue on Academic Probation for consecutive semesters are required to attain and document at least 3 hours of academic enrichment activity per week during each subsequent probationary term. Academic enrichment activity means meaningful interaction with the Tutoring Center (CTAE), Writing Center, Student Success Workshops, Instructor or Advisor Office Hours, Jesuit Scholastics, and/or Arrupe-approved volunteer tutors. Students must submit record of their academic enrichment activities to their advisor on a schedule determined during the Academic Progress Appointment. The Academic Support Log is the preferred method of record keeping.

 

c.       Multiple Probations

Any student who is placed on probationary status more than one time will be allowed at least one semester in which to return to good standing. If the student does not return to good standing at the end of that probationary semester, he/she may be dismissed for poor scholarship.

 

d.      Dismissal for Poor Scholarship

Any student who has a deficit of 15 or more credits, even if he/she has not had a previous semester of probationary status, may be dismissed for poor scholarship.

Any student who fails to achieve a term GPA of at least 2.33 for the probationary semester (unless he/she restores his/her cumulative GPA to a minimum of 2.00 at the end of that semester) may be dismissed for poor scholarship.

Arrupe College values participation, truth, and honesty in personal, professional, and academic communication and endeavors. In particular, as a community of scholars and learners, Arrupe College requires its members to understand and abide by the following policies and procedures regarding academic integrity in accordance with Loyola University Chicago.

 

The following behaviors are prohibited and will result in disciplinary action as indicated below.

 

a. Truancy

Missing class reduces learning opportunities and is a hindrance to achievement.  Students are expected to attend all class sessions and, if an absence is inevitable, are asked to communicate with their professor in advance.  Per individual course requirements, students are strongly encouraged to arrange to complete missing work for which they are eligible to receive late credit and may be asked to furnish supporting documentation. 

 

Students who will be absent for more than two consecutive classes are strongly encouraged to first schedule a meeting with their advisor and the Associate Dean for Academic Affairs (or a representative) to help the student to determine the best path forward.  The student should also consult with their professors to determine how their absence will affect their progress in individual courses.

 

b. Cheating

Cheating consists of intentionally communicating, obtaining and/or using unauthorized materials prior to or during an exam. This includes but is not limited to giving or receiving exam questions prior to and during an exam and utilizing unauthorized materials such as notes, cell phones, or calculators during an exam.

 

c. Plagiarism

Plagiarism involves intentionally or unintentionally using someone else’s intellectual or artistic work without proper citation, and thereby representing such work as one’s own. This includes quoting words, ideas, facts, statistics and reproducing images or graphs without properly identifying the original source. Plagiarism also involves utilizing another person to write a paper, and submitting one’s own paper for credit in two or more courses without the permission of the instructors.


Faculty members have the responsibility to determine acts of academic dishonesty within their courses and classrooms. Acts of academic dishonesty will result in the student receiving a grade of “F” for the assignment or exam. All occurrences of academic dishonesty must be reported by the faculty member to the Associate Dean of Academic Affairs. Multiple instances of academic dishonesty will result in a referral to the Associate Dean of Academic Affairs for consideration of further sanctions including the recommendation of expulsion. Students have the right to appeal all sanctions to the Dean and Executive Director of the College.

Generally, Arrupe abides by the AP, CLEP, IB, and dual credit transfer credit policies of Loyola University Chicago.  For more information, visit the Undergraduate Studies Catalog at LUC.edu/academics/catalog/undergrad/reg_transfercrpol.shtml.

 

Arrupe students must earn 61 credit hours from the College in order to graduate with an Associate’s degree.  Additionally, students must maintain full-time enrollment during the fall and spring semesters and part-time enrollment in the summer.  Therefore, though transfer credits may fulfill a specific program requirement, they do not diminish a student’s course load across the two years. 

A student who has earned 54 credits at Arrupe at the end of his or her second summer term and has been accepted into a four year institution for a Bachelor’s degree program is eligible to apply to transfer back 7 credits from the 4 year institution to complete an Associate’s degree at Arrupe College.  Students must have approval of the Associate Dean of Academic Affairs prior to the end of their final semester at Arrupe and must complete all transferable credit in the first semester at the senior institution. 

Students awarded an Associate’s degree from Arrupe College are recognized as core complete at any one of the Illinois Articulation receiving institutions including all of Loyola University Chicago’s undergraduate colleges.  

Students who transfer to another college of Loyola University Chicago without having completed the Associate’s degree are eligible to apply up to 7 LUC credit hours of missing coursework towards their Associates degree.  These 7 credit hours must be taken the first semester the student is enrolled at Loyola.

This policy will allow the student to fulfill his or her degree requirements, complete his or her LUC core, and maintain a timely graduation.

Students can initiate the transfer back process by completing the LUC Reverse Credit Transfer Worksheet with a College Placement Office representative.

The Arrupe College process for resolving academic grievances complies with the University’s academic grievance procedures. The purpose of an academic grievance policy is to ensure fairness and consistency in the management of all academic disputes involving course grades and accusations of academic misconduct.

a.   Grade Appeals

i. If a student believes a grade to have been assigned by mistake or unfairly, she or he has the right to appeal the grade.  The student must first contact the instructor to discuss the grade.  If the instructor determines that a change of grade is warranted, the instructor submits a change of grade request via Locus.  If the instructor denies the appeal, or fails to respond to the                     student’s request for a meeting, the student may request a formal hearing to have the appeal reviewed in an impartial and thorough manner.

According to the University’s policy, a grade will only be changed if it:

1. is found to be in significant violation of clearly established written college policies or

2. is a result of improper procedures or

3. is found to be capricious. Capricious grading is the assignment of a grade to a student which is based partially or entirely on criteria other than the student's performance in the course; based on standards different from those standards of grading applied to other students registered in the same course; or based on a substantial departure from the announced grading standards for the course (University’s academic grievance procedures).

 

b.   Academic Misconduct Appeals

If a student believes she or he was wrongly accused of academic misconduct such as cheating or plagiarism, she or he must first discuss the matter with the instructor.  If the instructor denies the appeal, the student may request a formal hearing according to the University’s academic grievance procedures outlined below.

 

c.    Pre-Hearing Procedure

    1. The student should attempt to resolve the problem by discussion with his/her professor.

    2. If that attempt fails the student should make a written request for a hearing to the Associate Dean of Academic Affairs within one month after the beginning of the following semester. The request should include:

       a. the nature and basis of the dispute (example: “I am appealing my grade in Professor X’s ACXXX-XX class because”)

       b. attempts to resolve the matter

       c. documentation including (personal grade records, copies of graded work, email communication, comparisons of work of other students, notes and/drafts of assignments)

    3. The student is strongly encouraged to discuss the matter with her or his advisor and seek the advisor’s assistance in compiling the written request for a hearing.

     

    d.   Hearing Board

    Upon receiving a formal written request for an academic grievance hearing, the Associate Dean of Academic Affairs will convene a hearing board of between three and five faculty members (including one chairperson) other than the faculty member involved.  The chairperson of the hearing board sets the calendar, notifies all members and involved parties of the dates and times of hearings and informs students by written notice of the recommendations of the board.

     

    e.   Hearing Procedure

    1. The chairperson of the hearing board sets a date and time for the hearing (within two weeks of receiving request if possible) and notifies the student, faculty and the members of the board in writing.
    2. The student and instructor are invited to present documentation and relevant information to the hearing board in person; but may request to appear separately before the board.
    3. The hearing will be private and all information presented is confidential.
    4. Individuals appearing before the hearing board have the responsibility of presenting truthful information, and the board in reaching its decision will evaluate the credibility of the witnesses.
    5. The conduct of the hearing is informal, and the board is not bound by rules of evidence or court procedures. Matters of procedure will be decided by the chairperson of the hearing board.
    6. In grade disputes, it is the student’s responsibility to prove that the grade assigned was unfair, or inaccurate; in hearings concerning academic dishonesty, it is the instructor’s responsibility to prove the accusation.
    7. All decisions of the board will be determined by a majority vote of the members present.
    8. The student and faculty member involved will be informed in writing by the chairperson of the hearing board of the board's decision within two weeks of the hearing.
     

     

     

    f.     Appeal

    The student may appeal the decision of the hearing board in writing to the Dean of Arrupe College within thirty days of notice of the hearing board's decision. The Dean may approve, modify, or reverse the decision of the board and will notify the student of his/her decision within two weeks of receiving the appeal if practicable. The decision of the dean is final.


    103. Enrollment

    Arrupe College students in their first year are part of and take classes as morning or afternoon cohorts. Though incoming students may indicate their cohort preference, cohort placement is at the discretion of the College. Second year students may enroll in any open class that meets their degree requirements.


    a. Bridging Cohorts

    In some instances, the Associate Dean of Academics or designated proxy may allow first year students to take classes across cohorts; that is, classes in both the morning and afternoon. In these cases, students will remain affiliated with their original cohort and return to their intended schedule for subsequent terms.


    b. Changing Cohorts

    First year students are allowed to submit a request to change cohorts in writing to the Associate Dean of Academics or designated proxy. Students cannot switch cohorts during an active academic term.

    Students at the College are required to enroll in at least six credit hours (two courses) per summer session and at least 12 credit hours (four courses) per semester in order to be considered full-time. Loyola’s Financial Aid Office also defines full-time enrollment as 12 credit hours per semester. Only students who are enrolled full-time are eligible for maximum financial assistance.


    Though contiguous enrollment is a program requirement, students do not receive federal or state aid for the Summer session. Students may use institutional scholarship, out-of-pocket, borrowed, and/or semester refund monies to cover their Summer tuition obligation. If orchestrated with the Office of the Bursar in advance, students may schedule payments via an iPlan.

     

    a. Verification

    If a student is selected by the Office of Financial Aid to verify their FAFSA, he/she must complete the verification process before registering for subsequent sessions. Outstanding verification documentation is itemized under the “To Do” banner in LOCUS.

     

    b. Outstanding Account Balances

    Students not on a payment plan (iPlan) with an outstanding balance may not register until the account balance is settled in accordance with the Office of the Bursar’s policies and practices.

     

    c. Part-Time Registration Appeal

    Students who intend to enroll in fewer than two classes in a session or four classes in a semester must submit the ‌Part-Time Enrollment Request Form‌ to the Associate Dean of Academics the first of the registration month. Approval is at the discretion of the Associate Dean of Academics.

     

    Students who enroll part-time understand that transitioning to part-time status could affect financial aid, tuition charges, and date of anticipated graduation.

     

    d. Full-Time-Plus Registration Appeal

    In certain circumstances, students may wish to take an additional class in order to maintain progress towards a timely graduation. A student may request to enroll in more than the full-time minimum by submitting a Full-Time-Plus Request Form to the Associate Dean of Academics. Eligible students must have at least a “B” average (3.0) for their 6-12 most recently attempted credit hours. Appeals are due the first day of the registration month.


    Students may register for 13 credit hours without appeal if they are enrolling in a 1 credit hour lab course.

     

    e. Request for Leave of Absence

    In cases where extenuating circumstances significantly impact a student’s ability to attend class (i.e. medical condition, emotional trauma, crisis in the home, etc.), he or she may request to take a leave of absence over a semester or session by submitting a Leave of Absence Request Form to the Associate Dean of Academics by the first day of the registration month.

     

    A student granted leave of absence will not register for classes for the subsequent term. Therefore, financial aid will not disburse nor will the student be assessed tuition or fees for that term.

     

    Students on leave will not be deactivated from the program and will be eligible to apply for financial aid upon their return. However, students who do not register for the term in which they indicated they would return nor file an appeal with the Associate Dean of Academics for an extension of their Leave of Absence will be administratively deactivated.

     

    f. Repetition of Courses

    Students may repeat a course in which they previously received a passing grade only with the specific authorization of their academic dean. Students can formally request to retake a course for which they received credit by completing the Course Repeat Request Form and submitting it the Associate Dean of Academics.  Authorization to repeat courses merely to improve the grade will rarely be given.

     

    The grade in a repeated course does not replace the original grade earned. The grades in both courses are averaged together. For example, if a student received a "D+" in a 3-hour course and a "B-" in the repeat, the quality points are added together (12.00) and divided by the total hours of both courses (6.00). This provides the course grade point (2.00).

     

    In an authorized repetition of a course the student will not receive credit hours toward graduation for both courses. The student will only receive credit hours toward graduation for equivalent to one of the courses (3 hours) since credit hours in the course have already been earned. The repeated course, however, is counted for attempted hours and quality points for the accurate computation of grade point average for the term in which it is taken.

     

    A student who repeats a course without permission of the dean earns neither credit hours nor quality points for the repeated course.

    Students may take coursework at another college within Loyola University Chicago needed to fulfill a desired program or degree requirement at the senior institution.  Eligible students must meet the following criteria: 1) a cumulative GPA of a 3.0 or higher, 2) sophomore standing (27 or more earned credit hours), and 3) permission from both the Associate Dean for Academic Affairs at Arrupe College as well as the dean from the receiving college.  Students may enroll in no more than one class outside Arrupe in a given term.

    Students who withdraw from a course or courses do so understanding that a change in registration status may impact financial aid (distributed and undistributed), tuition charges, and academic marks (W, WF, etc.).

     

    a. Voluntary Withdrawal from Course(s)

    If, during the academic session, a student wishes to withdraw from one or more of his or her current courses, he or she must submit a Request to Withdraw from a Course(s) Form to his or her academic advisor within the first five weeks of the session. Final approval for withdrawal rests with the Associate Dean of Academics.

     

    Students who stop attending a class after its first day but prior to the “W” drop date but have not officially withdrawn will receive the final grade of "WF," which is an administrative penalty grade and equivalent to a grade of "F". Students will incur full financial obligation to the college. Repeated withdrawals from class may result in the student being barred from further attendance at the college.

     

    Students who are contemplating a “W” and receiving or expecting to receive financial assistance should consult with the Office of Student Financial Assistance prior to making the request.

     

    b. Voluntary Withdrawal from an Academic Term

    An enrolled student who wishes to withdraw from all of his or her coursework during an academic term must notify the Associate Dean of Academics by submitting a Leave of Absence Request Form. A student is considered to be in attendance until such notice has been received by the Dean. All financial refunds or obligations are dated from the date of the formal notice of withdrawal and not from the date of the last class attended (see the Arrupe Academic Calendar for tuition refund timeline). It is the student's obligation to inform the Dean promptly of the intention to withdraw. Telephone messages and/or non-attendance in class are not official notification.

     

    c. Voluntary Discontinuance

    A student certain he or she would like to withdraw from Arrupe College should schedule a meeting with his or her advisor and the Associate Dean of Academics as soon as he or she reaches this decision. The purpose of this meeting is to discuss the implications of attrition and to strategize for future success.

     

    At the conclusion of this meeting, the student will be withdrawn from all registered coursework and reimbursed for tuition based on the Office of the Bursar’s tuition recalculation schedule. The student understands a full withdrawal may trigger a Title IV financial aid review, which may result in a return of Title IV monies at term’s end. This means the student may attrite with an outstanding tuition balance, for which he or she will be held financially liable.

     

    At this point, the student will be considered on Leave of Absence until the end of the open registration period (see 103.2.e). During this time, the student is encouraged to work with the Office of Student Success to develop and begin implementing a plan of action for life after Arrupe.

     

    If in good academic standing, the student may renege on his or her voluntary withdrawal from the College before the end of the open registration period and register for classes the subsequent term. Full deactivation will occur only at the end of the open registration period if the student remains unenrolled (see 103.3).

     

    d. Questioning Continuance

    A student considering permanent withdrawal from Arrupe College is first encouraged to schedule a meeting with his or her advisor as soon as he or she feels such action is imminent. The purpose of this meeting is to help the student evaluate his or her justification(s) for attrition, ensure he or she understands the full implications of such a choice, and strategize for future success.

     

    The time between this initial meeting and the end of the term or session will be viewed as a period of discernment. Students in this phase are expected to continue tending to coursework in order to secure as many transferable credit hours as possible. Students in discernment will be asked to work closely with the Office of Student Success to develop and implement a plan for transition.

     

    At term’s end, the student will be asked to meet with the Associate Dean of Academics to make a final declaration of intent. If the student should decide that he or she wishes to continue at the College, the Associate Dean will coordinate with her staff to ensure the student is enrolled in classes the subsequent term. If the student declares discontinuance, he or she will be deactivated.

    Deactivation means a student is no longer actively enrolled at Arrupe College, and is equivalent to an administrative suspension.

     

    Students will be notified in writing that he/she has been administratively deactivated from the college. Students may appeal the deactivation decision by the given deadline. The appeal should be submitted to the Associate Dean of Academics via email.

     

    Former students who wish to reactivate their program status must apply for reinstatement by filing a Reinstatement Application with the Dean and Executive Director of the college. The appeal must be submitted no later than one month prior to the start date of the term in which they wish to be reinstated.

     

    a. Deactivation for Non-Attendance

    Students who demonstrate no academic activity within the first week of the term will be notified of pending deactivation via campus email and post at the end of the first week. Students who do not appeal by the end of the second week will be withdrawn and deactivated from the college. By terminating enrollment, financial aid will not disburse and billing for the current term will be canceled. Students will be held financially liable for outstanding balances from previous terms.

     

    b. Deactivation for Non-Enrollment

    Unless granted appeal, students who have not registered for the subsequent term will be notified of pending deactivation from the program via campus email and post at least one week prior to the end of the late registration period. If the student in question does not appeal by the end of the late registration period he/she will be deactivated from the program. Late registration periods are noted on the Arrupe Academic Calendar.

    Students who have been deactivated, withdrawn or dismissed may apply for readmission to the Office of Admission.  Students must apply to be readmitted for a term no later than 1 year from the date of dismissal or deactivation.  Students may apply for reentry in fall, spring or summer by submitting a Reinstatement Application.  The Associate Dean of Academics will review readmission applications.  Students must demonstrate academic and professional potential which might include attaining a 2.0 at another accredited institution. 


    102. Academic Policies


    103. Enrollment