×

Loyola University Chicago COVID-19 Testing Compliance Policy

Effective August 15, 2021

Testing Time Window: Sunday-Saturday

Testing Requirements

Unvaccinated Individuals 

  • Must test twice per week if on campus two or more days within the Testing Time Window 
  • If on campus fewer than two days within Testing Time Window, then test on the day you come to campus 

Vaccinated Individuals 

  • Exempt from testing, unless university guidance changes 
  • Vaccinated individuals are welcome to test at anytime 

Unvaccinated Individuals are students, faculty and staff who: 

A) have an approved medical or religious exemption from the mandatory vaccination policy, or 

B) have not yet uploaded their vaccine record by the mandatory deadline (August 6 for studentsSeptember 21 for faculty and staff).   

Vaccinated Individuals are those who are two weeks past their full vaccine series and who have uploaded their vaccine record to Loyola’s Health App.  

Quarantine Populations(no access to campus)

COVID-19 Positive = 10 days from positive test 

Close contacts (unvaccinated individuals) =7 days, with a negative test 

Positives & Close Contacts

Each day, thefile ofpositive testresultsis receivedby 11 a.m. This report isshared withthecontact tracing team. Campus access is removedfor 10 daysafterCOVID Care Coordinator has confirmed that the patient was informed of their instructions to isolate. 

Similarly, each daya report is received from contact tracing indicating those individuals who were potentially exposed to a positive case, are unvaccinated, and must quarantine. These individuals are notified by the contact tracer and instructed to quarantine. Campus accessfor these individuals isremoved forup to 7 days, with a negative test.   

Compliance Analysis

On Tuesday of each week, an analysis is conducted to identify all people who were on campus over the previous Testing Time Window, as recognized by a card swipe, desktop computer login, orWi-Fiproximity. The number of events over the course of a day result in an indicator of campus presence for that day. Multipleevents in one day are viewed as one visit.

The testing results from the previous week are aggregated and compared against the visits list. Any individual whose visits and testingschedule do not matchthe Testing Requirementsfallsout of compliance. This leads to the Compliance Protocol.

Compliance Protocol

Non-compliance results in the following:

Students

First instance of non-compliance = Warning

Second instance of non-compliance = Removal of campus access privileges and referral to Office of Student Conduct & Conflict Resolution (OSCCR)

  • Note: residential students will always maintain access to their residence hall, a dining hall, and laundry facilities
  • Campus access is restored at least 48 hours after one negative test

Third instance of non-compliance = Removal of campus access privileges and referral to Office of Student Conduct & Conflict Resolution (OSCCR)

  • Note: residential students will always maintain access to their residence hall, a dining hall, and laundry facilities
  • Campus access is restored at least 48 hours after two negative tests

Fourth instance of non-compliance = Removal of campus access privileges and referral to Office of Student Conduct & Conflict Resolution (OSCCR)

  • Campus access privileges will remain revoked for the remainder of the semester

Faculty & Staff

Instance of Non-Compliance1st2nd3rd4th5th6th
  Testing Compliance Action Warning, with copy to supervisor (staff) or Dean (faculty) UVID suspension; referral to supervisor (staff) or Dean (faculty) with copy to HR/Fac Admin UVID suspension; referral to supervisor (staff) or Dean (faculty) with copy to HR/Fac Admin UVID suspension; referral to supervisor (staff) or Dean (faculty) with copy to HR/Fac Admin UVID suspension; referral to supervisor (staff) or Dean (faculty) with copy to HR/Fac Admin UVID suspension; referral to supervisor (staff) or Dean (faculty) with copy to HR/Fac Admin
Staff Supervisor Action n/a Oral Warning Written Warning Unpaid Suspension (1 day) Unpaid Suspension (3 days) Termination
  UVID Reactivation n/a by supervisor by supervisor by supervisor by supervisor n/a
Faculty Supervisor Action n/a Oral Warning Written Warning from the Dean Written Formal Reprimand from the Provost in compliance with Faculty Handbook (Chapter 7) Additional disciplinary action including "formal reprimand, censure, suspension with or without pay, and/or termination" in compliance with Faculty Handbook (Chapter 7) Additional disciplinary action including "formal reprimand, censure, suspension with or without pay, and/or termination" in compliance with Faculty Handbook (Chapter 7)
  UVID Reactivation n/a by Chair, "academic supervisor," or Dean by Chair, "academic supervisor," or Dean by Chair, "academic supervisor," or Dean by Chair, "academic supervisor," or Dean by Chair, "academic supervisor," or Dean

 

Department Supervisor/Dean Responsibilities 

Supervisors (staff) or Deans (faculty) will be expected to act on the referral from the Compliance Committee and take the appropriate action according to HR policies on progressive discipline for staff and facultyIt is the responsibility of managers to enforce the University’s COVID Compliance Policy equitably and consistently. HR Managers and Faculty Administration will work with department managers to ensure consistent application of the progressive discipline process for issues of testing non-compliance. Staff employees who are unable to work as a result of their UVID being suspended may elect to use their PTO for pay continuity or to take the time off unpaid. 

Progressive discipline for staff should coincide with the UVID deactivation as referenced above: 

  • First instance of non-compliance: Oral Warning 
  • Second instance of non-compliance: Written Warning 
  • Third Instance of non-compliance: Unpaid Suspension (one day) 
  • Fourth instance of non-compliance: Unpaid Suspension (three days) 
  • Fifth instance of non-compliance: Termination 

*Staff who are already in the disciplinary process for other reasons may elevate to a higher level of progressive discipline than identified for non-compliance. 

 

 

If you have questions about compliance, please email COVID-19compliance@LUC.edu.

 

Last Modified:   Wed, August 11, 2021 5:25 PM CDT

Students, faculty, and staff who have tested positive for COVID-19 must report their case to the University as soon as possible at COVID-19report@LUC.edu or by calling 773-508-7707.

CONTACT

To inquire about general Loyola information related to COVID-19, please email COVID-19support@luc.edu

For information on the university's plans for returning to campus, visit LUC.edu/returntocampus.

View the Return to Campus Checklist here.