Message Sent To:All Faculty
Message From:Message from the Office of the Provost
Date Sent:Monday, March 9, 2020 05:38 PM CDT

Preparing for Online Classes

Dear Faculty,

As we are sure you know, the national situation surrounding the spread of the new coronavirus (COVID-19) is evolving rapidly, with many universities canceling classes or moving all classes online. While the situation at Loyola has not reached that level and all classes are meeting as regularly scheduled, we must be prepared for all eventualities. To this end:

1. We need to be prepared in the event Loyola decides to shift classes to an online format. Every class that can be moved online (and this includes all lecture classes) must begin preparations for this transition. We urge you to complete the faculty survey that was distributed on Friday, March 6th (please complete by 5 p.m., Wednesday, March 11). Your responses will assist our team in assessing faculty needs and developing/distributing resources.

There are a number of resources being provided by the Office of Online Learning (OOL), Instructional Technologies Services and the Center for Experiential Learning to help with this transition. These have been centralized at the Academic Continuity webpage (in development, visit tomorrow) and include:

  • Quick Resource for Online Conversion: A resource to consider when moving your course to online during a campus disruption.

  • Just in Time Online: A self-service module for faculty that guides you through the process of quickly converting course sessions or activities to an online format.

  • The Quick Technology Guide to Online Instruction: “How-to” documentation and training videos to swiftly increase fluency in Loyola’s core instructional systems such as Sakai, Panopto and Zoom.

  • Workshops on online course development will also be offered by OOL in the coming days; information regarding dates and registration will be posted on the Academic Continuity webpage.

Please keep in mind that all classes can be conducted remotely during your regularly scheduled class time by using the cloud-conferencing software, Zoom.

2. Several faculty members have already asked whether they can move their courses online now. If this is something you wish to do, please proceed.

3. Each school, college and institute has appointed a representative (see list below) to the Academic Continuity Working Group (ACWG). They will coordinate efforts within each academic unit to ensure that all our students complete this semester as smoothly as possible. Please contact them with questions that you might have.

4. If you have experience teaching online courses, and would be willing to mentor other faculty in your unit, please reach out to your ACWG representative (listed below).

5. Please visit the coronavirus webpage for updates on preparation and response to the coronavirus outbreak. Please remind your students of the basic preventative steps recommended by the CDC that they can take to minimize spread of COVID-19.

We know these are fluid and confusing times for our entire Loyola community. By working together we will demonstrate the true meaning of cura personalis, and will guide our students and our institution through whatever may come in the next few weeks and months.


Jo Beth D’Agostino, Associate Provost for Academic Programs and Planning and Chair Academic Continuity Working Group

David Slavsky, Associate Provost and Director Office of Institutional Effectiveness

Academic Continuity Working Group Representatives:

Arrupe College – Jennifer Boyle, Associate Dean
College of Arts and Sciences – Jackie Long, Associate Dean
Graduate School – Sue Penckofer, Associate Dean
Institute of Environmental Sustainability – Dan Amick, Associate Dean
Institute of Pastoral Studies – Heidi Russell, Associate Professor
Marcella Niehoff School of Nursing – Lee Schmidt, Senior Associate Dean
Parkinson School of Health Sciences and Public Health – Anthony Deldin, Assistant Professor
School of Communication – John Slania, Associate Dean
School of Continuing and Professional Studies – Kelly Barry, Instructional Designer
School of Education – Siobhan Cafferty, Associate Dean
School of Law – Zelda Harris, Associate Dean
Stritch School of Medicine – Greg Gruener, Vice Dean for Education Office of Medical Education
School of Social Work – James Marley, Associate Dean
Quinlan School of Business – Susan Ries, Associate Dean