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Message Sent To:All Faculty, All Staff
Message From:Message from Information Technology Services
Date Sent:Thursday, April 2, 2020 07:40 AM CDT

Making Your Zoom Meeting More Secure

Dear Faculty and Staff,

Upon the recommendation of the Academic Continuity Working Group, ITS will be making a global security setting change to Zoom. The default setting for screen share will be changed from All Participants to Host Only. This system change will take place Thursday, April 2 at 5 p.m. CDT. Meeting hosts will still be able to have participants share their screen using a simple, 2-3 step process.

The following resources have been created to help you manage screen share for participants during a meeting:

Video Tutorial | Written Instructions

Zoom provides a wide array of security settings for academic and administrative meetings. We highly recommend users who regularly host Zoom meetings review the following list of security options, and check their settings before each meeting. For a detailed description of each security setting, including a short video tutorial, please visit Making Your Zoom Meeting More Secure.

Zoom options that are recommended:

  • Turn off join before host
  • Turn on only authenticated users can join meetings (must use Loyola ID and password)
  • Turn on require a password when scheduling new meetings
  • Turn on the waiting room
  • Turn off participants’ audio and video
  • Turn off private chat (or chat in general)
  • Turn on play chime when participants enter/exit your meeting room
  • Lock meeting shortly after it starts

ITS is also offering live training on Zoom security settings. For a schedule of upcoming sessions, please visit the main Academic Continuity website. For assistance with Zoom or other technology services, please contact the ITS Service Desk at 773-508-4487 or ITSServiceDesk@LUC.edu.

Sincerely,

JoBeth D’Agostino, Associate Provost Academic Programs and Planning
Susan Malisch, Vice President, Chief Information Officer
Jim Pardonek, MS, CISSP, CEH, GSNA, Associate Director, Chief Information Security Officer