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Reporting Options

Reporting Discrimination, Sexual Misconduct, or Retaliation

Loyola encourages anyone who experiences misconduct under these policies to come forward and report, so that the University may take appropriate steps to promptly stop, prevent, and remedy any violation of the Comprehensive Policy. The University recognizes the privacy and sensitivity of such reports, and only shares information internally on a need-to-know basis when necessary to effectively respond to the report. The University also understands that for various reasons an affected party may prefer to report anonymously or to share only limited information.

Information about how to make a report, reporting anonymously, and other important information is provided below.

How to Report

Reports of discrimination, sexual misconduct, and/or retaliation may be made using any of the following options. There is no time limitation on reporting allegations. However, if the respondent is no longer subject to the University’s jurisdiction or if substantial time has passed since the underlying incident occurred, the University’s ability to investigate, respond, and/or provide remedies may be limited.

  1. PREFERRED OPTION: Report online, using the publicly available Maxient reporting system.
  2. Report directly to any staff member of the OEC or Office of the Dean of Students.
  3. To report concerns about a University faculty or staff employee, a reporter may also contact the employee’s supervisor directly, who will report the matter to the OEC.

All reports are acted upon promptly, and every effort is made by the University to preserve the privacy of reports.

Online reports may also be submitted anonymously. Reporting anonymously may, however, limit the University’s ability to respond. See below for more information.

If the alleged misconduct is criminal in nature, any member of the community, including guests and visitors, may also contact Campus Safety and/or local police to file a report. Campus Safety will inform the OEC when a violation of the Comprehensive Policy is reported to them directly or from an outside source.

Reporting Obligations for Responsible Campus Partners

With very limited exceptions, all student-facing Loyola faculty and staff employees must report any reported, suspected, witnessed, or disclosed sexual misconduct of any kind against any student or minor (regardless of where or when the misconduct took place) to the OEC within 24 hours of becoming aware of the matter. Faculty and staff employees and others with such a duty are referred to as “responsible campus partners.” In order not to betray the trust of any student or other affected party, responsible campus partners should be forthright and transparent about this obligation at all times.

“Students and minors” here includes guests or visitors under 17 years of age at any University-sponsored or affiliated program – including camps, community programs, and special events. All student-facing faculty and staff employees are also mandatory reporters of child abuse and neglect under Illinois’ Abused and Neglected Child Reporting Act (325 ILCS 5, Section 4).

More information about this reporting obligation can be found here.

Exceptions to the Obligation to Report

At Loyola, students wishing to speak to a member of the University about an experience of sexual misconduct without initiating an OEC report should contact the Sexual Assault Advocates (“Advocates”) of the Wellness Center. Advocates are the only University staff who are designated as “confidential advisors” under Illinois’ Preventing Sexual Violence in Higher Education Act (110 ILCS 155, Section 20), and as such, Advocates can help students access available supports and resources in the University and/or in the local community without triggering a duty to have the matter reported to the OEC. Advocates can be contacted free of charge through the Advocacy Services at the Wellness Center or by calling the Advocacy Hotline at 773-494-3810 during the extended business hours posted online.

In addition, the following categories of employee are also exempt from the reporting obligations of responsible campus partners in certain circumstances, only when the employee is acting in the professional capacity indicated, and subject to the limitations below:

  • Licensed professional counselors and staff
  • Health service providers and staff
  • Catholic priests (only when offering the Sacrament of Reconciliation/“confession”) and other pastoral counselors. “Pastoral counselor” here refers to a person who is associated with a religious order or denomination, is recognized by that religious order or denomination as someone who provides confidential counseling, and is functioning within the scope of that recognition as a pastoral counselor.

Students and faculty and staff employees seeking confidential services off-campus, may also want to consult with local community resources, such as:

It should be noted that even the above-listed individuals may have an obligation to report matters to the University, law enforcement, or others, in cases where either (a) the failure to disclose would result in a clear, imminent risk of serious physical injury to or death of any person, (b) the matter involved the alleged abuse of a minor, or (c) disclosure is otherwise required by law. Additionally, these individuals may still be required to submit anonymous statistical information to the OEC for Clery Act purposes unless they believe it would be harmful to their client, patient, or parishioner. 

Anonymous Reporting

The University understands that for various reasons an affected party may prefer to report anonymously or to share only limited information. Students, employees, and third parties may report an incident anonymously using the Maxient reporting system. Anonymous reports may also be submitted using EthicsLine, the University's general reporting hotline. EthicsLine may offer some additional functionality for anonymous reporters; however, in both cases, because of the inherent limitations of an anonymous report, anonymous reporters cannot be informed when their report has been investigated and/or resolved.

Anonymous reports will always be addressed, and depending on the nature of the anonymous report and the information provided, anonymous reports may still prompt the University to investigate. However, it is important to note that the University's ability to respond thoroughly to anonymous reports may be limited, and reports by identified individuals (i.e., non-anonymous reports) are therefore strongly preferred whenever possible.

Good Samaritan and Medical Amnesty (Students only)

Loyola encourages students to report all incidents of discrimination, sexual misconduct, and retaliation. Sometimes, students in particular may be hesitant to report such matters to University officials or participate in resolution processes because they fear that they themselves may become subject to disciplinary action for their own misconduct, such as an underage student who was drinking alcohol when they were sexually assaulted. To encourage reporting and alleviate such barriers, Loyola maintains the Good Samaritan and Medical Amnesty Protocol, which offers protections against some disciplinary action for certain students who come forward to report or otherwise assist with crises involving sexual misconduct and other specific circumstances.

More information about the Good Samaritan and Medical Amnesty Protocol can be found in the Community Standards.

Safe Haven Programs

Programming around sexual assault and harassment, intimate partner and/or domestic violence, and stalking is an important educational tool. At times, it may be appropriate or reasonable to expect that students would disclose personal experiences with these topics during these programs. “Safe Haven” events are events where, even if one or more responsible campus partners are present, would not trigger an obligation to report the disclosure to the OEC. Several elements must be in place before an event can be designated as a Safe Haven event. These requirements include:

  • Advertisements that label the program as a Safe Haven event
  • A trained Advocate must be present for the entirety of the program
  • Resources about reporting must be made available

When planning to host or facilitate a Safe Haven event (or any educational program about sexual misconduct), planners are encouraged to reach out to the Wellness Center for information about best practices. To request a trained Advocate to be present at a proposed event, please also contact the Advocacy Coordinator in the Wellness Center.