Loyola University Chicago


Center for Experiential Learning

Documenting Your S-L

Documenting service-learning involves two steps:  filling out a paper form that you share with your on-site supervisor and your professor and completing an electronic form that you fill out in LOCUS. 

Note:  if your service is done primarily through a group/class project arranged by your professor, where you have relatively little direct contact with community members, your professor may handle these documentation processes for you.

STEP 1:  Completing the Service-Learning Experiential Learning Agreement (paper) form

The CEL Learning Agreement 2019-2020 has been designed to keep ALL participants in community-based experiential learning (like service-learning or internship classes) "in the loop" for communications and risk management purposes.  The form has four pages, each of which has instructions printed at the top:

  • PAGE 1 contains info about YOU and your class.  Fill this out and give it to whoever will be supervising you in your volunteer work or internship.
  • PAGE 2 (back of page 1) contains general information for volunteer or internship supervisors.
  • PAGE 3 contains info about where you'll be serving/working as an intern.  Fill this out with your supervisor, get him/her to sign it, copy this information into LOCUS, and then give this page back to your professor.
  • PAGE 4 (back of page 3) contains general information for course instructors in experiential learning courses.

Paper copies of this form, printed in booklet form, are available from the Center for Experiential Learning in Sullivan 295.

STEP 2:  Completing your Engaged Learning record in LOCUS

Loyola University Chicago now requires all students completing an engaged learning class (including service-learning classes) to document their site or project information and learning objectives in LOCUS.  The University uses this data to substantiate your fulfilment of the requirement, and also for institutional research, documentation, and risk management purposes.  Some of the information you enter in LOCUS will also appear on your official transcript associated with your engaged learning class(es). Failure to document could result in  a failure to receive engaged learning credit.

You can easily and quickly create a LOCUS record by following the instructions in the LOCUS Student Engaged Learning Tutorial. All of the information you need to complete the engaged learning record can be found on page 3 of the Experiential Learning Agreement form that you completed in step 1 (above).

if you need help crafting a good learning objective for your engaged learning record, check out the CEL's Learning Objective Worksheet

Need help getting LOCUS to cooperate in creating your record?  Visit the CEL in Sullivan 295 during normal business hours, or email experiential@luc.edu for extra help!

Step 3:  Documenting your hours

Most service-learning courses require that students spend a minimum of 20-25 hours in service at a partner site.  Some faculty members may require up to 50 hours, depending on the course.  In order to document your hours served, you can download the StudentHoursLog‌.  Document your hours and the nature of your service each time you serve at your chosen site then turn this into to your professor when you have completed the required number of hours.