Compliance policy
Loyola University Chicago COVID-19 Vaccine Compliance Policy
Effective September 27, 2022
Compliance Analysis
On Tuesday of each week, an analysis is conducted to identify all people who have not met COVID-19 vaccination compliance (i.e., uploaded their COVID-19 vaccine documentation to the Health App for review). Any Loyolan that does not meet compliance, may receive an electronic communication based on the information available in the Compliance Protocol section.
Compliance Protocol
Non-compliance results in the following:
Faculty & Staff
| Instance of Non-Compliance | 1st | 2nd | 3rd | 4th | 5th | 6th | |
|---|---|---|---|---|---|---|---|
| COVID-19 Compliance Action (for Vaccinations, etc) | Warning, with copy to supervisor (staff) or Dean (faculty) | UVID suspension; referral to supervisor (staff) or Dean (faculty) with copy to HR/Fac Admin | UVID suspension; referral to supervisor (staff) or Dean (faculty) with copy to HR/Fac Admin | UVID suspension; referral to supervisor (staff) or Dean (faculty) with copy to HR/Fac Admin | UVID suspension; referral to supervisor (staff) or Dean (faculty) with copy to HR/Fac Admin | UVID suspension; referral to supervisor (staff) or Dean (faculty) with copy to HR/Fac Admin | |
| Staff | Supervisor Action | n/a | Oral Warning | Written Warning | Unpaid Suspension (1 day) | Unpaid Suspension (3 days) | Termination |
| UVID Reactivation | n/a | by supervisor | by supervisor | by supervisor | by supervisor | n/a | |
| Faculty | Supervisor Action | n/a | Oral Warning | Written Warning from the Dean | Written Formal Reprimand from the Provost in compliance with Faculty Handbook (Chapter 7) | Additional disciplinary action including "formal reprimand, censure, suspension with or without pay, and/or termination" in compliance with Faculty Handbook (Chapter 7) | Additional disciplinary action including "formal reprimand, censure, suspension with or without pay, and/or termination" in compliance with Faculty Handbook (Chapter 7) |
| UVID Reactivation | n/a | by Chair, "academic supervisor," or Dean | by Chair, "academic supervisor," or Dean | by Chair, "academic supervisor," or Dean | by Chair, "academic supervisor," or Dean | by Chair, "academic supervisor," or Dean |
Department Supervisor/Dean Responsibilities
Supervisors (staff) or Deans (faculty) will be expected to act on the referral from the Compliance Committee and take the appropriate action according to HR policies on progressive discipline for staff and faculty. It is the responsibility of managers to enforce the University’s COVID Compliance Policy equitably and consistently. HR Managers and Faculty Administration will work with department managers to ensure consistent application of the progressive discipline process for issues of non-compliance. Staff employees who are unable to work as a result of their UVID being suspended may elect to use their PTO for pay continuity or to take the time off unpaid.
Progressive discipline for staff should coincide with the UVID deactivation as referenced above:
- First instance of non-compliance: N/A - encourage employee to comply
- Second instance of non-compliance (start of progressive discipline): Oral Warning
- Third instance of non-compliance: Written Warning
- Fourth Instance of non-compliance: Unpaid Suspension (one day)
- Fifth instance of non-compliance: Unpaid Suspension (three days)
- Sixth instance of non-compliance (end of progressive discipline): Termination
*Staff who are already in the disciplinary process for other reasons may elevate to a higher level of progressive discipline than identified for non-compliance.