All departments and institutes who are occupying the building have appointed a move coordinator. The move coordinator is the single point of contact between each department and the building project management team. You can also contact your department administrator. See below for a list of contacts.

The first occupants moved on January 11. The move-in windows are as follows:

• Administration / CRO (2nd Floor): Monday, January 11 - Friday, January 15
• Administration (1st Floor): Monday, January 11 - Friday, January 15
• CV / Neuro (4th Floor): Monday, January 11 - Friday, January 29
• Cardiovascular (5th Floor): Monday, January 25 - Friday, February 12
• Oncology Relocation (1st Floor): Monday, February 8 - Friday, February 19
• CORE Lab Relocation (1st Floor): Monday, February 15 - Friday, March 4
• Public Health Exam Rooms (1st Floor): Monday, February 29 - Friday, March 4
• Public Health (4th Floor): Monday, February 29 - Friday, March 4
• Public Health (5th Floor): Monday, March 7 - Friday, March 11
• Immunology / Infectious Disease (2nd Floor): Monday, March 7 - Friday, March 25
• Immunology / Infectious Disease (3rd Floor): Monday, March 21 - Friday, April 1
• Nursing (3rd Floor): Wednesday, March 23 - Friday, March 25
• Burn Shock Trauma (3rd Floor): Monday, March 28 - Friday, April 15

Each department or institute is required to pack their own spaces and should remember: when in doubt, throw it out. If you are a building occupant, you should be prepared to move at any time during your assigned window. Your designated move coordinator will have further details on this. Click here to view the packing instructions. 

Hallett Movers will perform the physical relocation. Chemical relocation will be handled through Clean Harbors. The first week of move in is for large equipment to be set up with movers' help. The second week is for lab materials and staff/faculty to make the move, and the third week is to tag leftover furniture equipment and note any changes/fixes that need to be made to the new space.

If you need to submit a work request and are located in one of the buildings listed above, please follow these steps:

1. Visit and bookmark the facilities website at LUC.edu/facilities.
2. On the right of the page, click the link “Work Request for HSC.”
3. Fill out the form and provide information for all items in red.

Once the form is filled out, a facilities employee will address your need in a timely manner. If you have any questions, please e-mail HSDFacilities@luc.edu. 

A grand opening celebration is being planned for April 21-23. This weekend, we will invite the entire Loyola community and our neighbors to see the building and get a firsthand view into the advances in research and improved patient care that will be realized through the building and our partnerships between Stritch, Niehoff, and the Loyola University Health System.

CTRE meeting and event space is loaded into the room scheduling system and available to occupants only as they move into the space. Once the move-in process is complete, the space will be available to everyone across campus. Please contact Sue Crowell at scrowell@luc.edu with questions.

The order of the move for each floor is hoods and incubators first, then as many items they can move as possible. They will move one lab at a time to minimize disruption.

No. As the process gets underway, we may be able to give a few days advance warning, but that cannot be guaranteed. Thus, you should be prepared to move at any time during the assigned window. However, please remember that the assigned window is also useful for you as a transition period during which you will have access to both the old and new labs. This may be helpful as you are coordinating within your lab and amongst neighbor labs to maintain as much continuity as possible.

Nothing can be affixed to office windows, including blinds or any kind of light restrictors, due to the building design and safety concerns. Anything affixed or attached will be promptly removed.

A reminder that any furniture or equipment from your old space that is not being moved over to the CTRE cannot be taken with you for personal use. Please contact your administrator or move-in coordinator to decide if these items will be placed in storage, thrown out or placed elsewhere. It is important that records be kept of where these items are going for financial purposes. Any questions regarding this process please e-mail Lauren Hagan at lhagan@luc.edu.

Please follow this guide to learn more about your new office furniture.

If there were special conditions where you needed access to both spaces, that was accomodated when your move-in date was set. But once you are moved into the CTRE, the Hospital or University wants to clean those spaces and keep them secure. 

Normal building hours will be 6 a.m.–8 p.m. Monday through Friday. Similar to other buildings on campus, occupants will have 24/7 access with their IDs. 

LUHS Security will have an active presence in the building. Building occupants will have card swipe access, but will not have that access until their assigned move-in dates. All other Loyola employees and guests will have to check-in at the front desk.

The front door of the building will be locked at all times until everyone has moved into the CTRE in April. Those who have already moved in will have 24/7 access with their badges.

If you are not an occupant of the CTRE but need access (ex: for a meeting), you will need to obtain a guest badge from the front security desk. You will exchange your ID for a guest badge, which gives you access to floors 1-5.

CTRE meeting and event space is loaded into the room scheduling system and available to occupants only as they move into the space. Once the move-in process is complete, the space will be available to everyone across campus. Be advised that AV support is not yet available as computers and other AV-related equipment has not been fully installed, programmed, and tested. Once the AV installation is complete, multiple training sessions will be scheduled. Please contact Sue Crowell at scrowell@luc.edu with questions.

A tutorial video about using the Apple TVs in the CTRE can be found here.

EdTech will be offering "Lunch with Apple TV" sessions every Monday, Wednesday, and Friday from 11:45 a.m. to 12:30 p.m. in the second floor atrium. Educational Technologies staff will be available to demo Apple TV and help users sync their devices to the systems. (Certain older Apple devices may not be compatible.)

When accessing the Wifi, please use the network "loyola." Every device needs to be registered separately as follows:

1. Select the "loyola" network in your Wifi preferences on your phone, tablet, laptop, desktop, etc.
2. Once connected, open a web browser.
3. Register the device according to the directions that the browser takes you through. Use your UVID for access.
4. Once your device is registered, completely close out of the browser.
5. Open the browser again for Internet access. Please be patient as it can take a few minutse for the registration to take effect. 

Initial testing of cellular coverage in the CTRE indicates that most carriers signal strength is at a moderate level or higher. The lower level gets poor signal quality across all mobile carriers and will require the use of Wi-Fi calling.

About Wi-Fi Calling

Wi-Fi calling lets you talk when cellular coverage is limited or unavailable. Instead of using your carrier's network connection, you make calls through a Wi-Fi network. For the user, it's like any other call and you still use regular phone numbers.

Please note quality can vary depending on proximity to a Wi-Fi access point and/or your mobile device. Also be aware that emergency responders cannot determine your location on 911 calls without your input. During setup, you will input location. Keep this information updated if you change locations.

How to Setup Wi-Fi Calling

Wi-Fi is available in all Health Sciences Campus buildings. Please select the “loyola” Wi-Fi network and click here to register your device.

Once connected to Wi-Fi, refer to your specific carrier to learn which devices are compatible, how to set-up Wi-Fi calling, and any charges they may implement. See the table below and click on your carrier’s name here to learn more: AT&T, Sprint, T-Mobile, or Verizon.

Wi-Fi Calling Compatible Devices by Carrier

December 2015

*Sprint may have additional compatible phones. Look for a Wi-Fi calling feature on your device under settings.
**AT&T iPhone devices require iOS 9 or higher.

Wi-Fi Text Messaging

It may also be necessary to use Wi-Fi calling mode for text messaging. This does not require additional setup. AT&T and T-Mobile support text messaging in Wi-Fi calling mode. Sprint supports text messaging for Android devices and iMessage only for iOS devices. Verizon supports only iMessage on iOS devices.

We are working with the Loyola University Health System on a long-term solution for cellular coverage on campus, which will include the University’s Health Sciences Campus buildings. Expected completion is fall 2016.

Click here to read more about Wi-Fi calling. For questions, contact the ITS Help Desk at 8.4ITS or 773.508.4487 or by e-mail helpdesk@luc.edu.

You will have a new model phone but will keep your existing telephone number. Brief training sessions are being offered to help you learn the new phone features such as transferring calls, conference calling, call park, call pick-up, forwarding calls, and do not disturb. The training sessions are as follows:

Dates: January 13, February 10, and March 9

Time: There will be three sessions each day: 10 a.m., 12:30 p.m., and 2:30 p.m. Sessions will last 30-45 minutes depending on the number of questions.

Location: CTRE room 140 (Resource Library)

RSVP: If you plan on attending a session, please contact Sondra Heine at extension 9-3931 or sheine@luc.edu.  

No, but to avoid unnecessary costs, IT will only activate enough jacks for all of the people that are actually there. That’s why we got a census of everyone, including trainees, and mapped out where they will sit. Every current phone number that was provided by the PIs to the move coordinators will be maintained at least for the next couple of years. We (the University) have to pay for each active jack, so we don’t want to start them up until they are necessary.

The movers need special equipment and personnel to hook up the hoods, so it is only done on certain days. A pipefitter must disconnect the hoods at the origin, and once they're in place he must reconnect them in the CTRE. He is working constantly but it takes time. Please be patient and share hood and incubator access while this process continues. 

Yes, they will bring the CO2 tanks and connect them in the hallways. The N2 tanks for air tables will be brought over as well, but ultimately we may want to install filters and float tables with house air. We are arranging for liquid nitrogen to be delivered to the CTRE in advance. Future gas deliveries will be conducted the same as they are right now in the current space.

Label it with your name and “lab bench.” All of the benches will have the PI names on them to direct the movers. The movers will not deliver boxes to specific benches within your assigned, open wetlab space, they will likely just pile it wherever there is open space available in that area. Boxes labeled for delivery to interior rooms will be brought to those specific rooms, as discussed in previous e-mails from the move coordinators.

Emergency minus -80C freezers will be available at the source and destination. The movers will unplug a freezer and then immediately plug it right back in again (in the same position) to see if it survives the power outage. If not, we must then transfer items to the emergency freezer. If it comes back, they quickly take it to the elevator and down to a truck. Then it will be moved to the CTRE, with total transit time likely to be less than an hour. We expect no losses but in the unlikely event that your freezer doesn’t survive the trip, you have to buy another one right away. We cannot have long-term storage in the emergency freezers because we want to keep them empty for future emergencies.

The move coordinator will consult with PIs to choose the best ones and we will move three to each floor of the CTRE. If possible you should uninstall them yourself (don’t cause a flood!), then they will be reinstalled in the new building by a contractor that you have arranged.

Go ahead and give them specific dates within the window assigned to you. There are funds available to cover this, just send the invoices to Peter Schlecht (but please don’t ask him to create a PO).

If possible, it is best to freeze in your current location and then rethaw cells in the CTRE once the new cell culture rooms are working. If you need continuity, please work with your colleagues in other institutes to figure out incubators and hoods that you can use during the move. Then we can return the favor when it is their turn to move.

No, they don’t know how to do that, please drain your incubators so that they will be light enough to move (again, don’t create a flood!).

For safety reasons, please keep in mind radioisotope use will not be allowed in any CTRE open lab areas. Radioisotope use will be allowed (with prior approval and room inspection from the LUCHSD Radiation Safety Department) in designated CTRE lab support areas that, at a minimum, have closeable and lockable doors.

Dispose of unwanted radioactive stock vials currently on hand within the laboratory.

• Empty unwanted stock vial contents into the appropriate radioactive liquid waste carboy and record the deposit.
• Place empty unwanted stock vials within the appropriate radioactive dry waste drum and record the deposit.

Dispose of other unwanted radioactive materials.

• Deactivate infectious radioactive waste prior to disposal into a waste container.
• Deactivate (if necessary) and dispose of radioactive sharps into appropriate sharps containers.
• Place unwanted, dry radioactive materials in appropriate dry waste containers and record the deposit.
• Place scintillation fluid vials within designated green, yellow and red buckets. Call Clean Harbors (x63373 or 773-571-5825) to remove full green or yellow buckets. Call the Radiation Control Department (x63239) to remove full red buckets.                 
• Pour aqueous liquid into a dedicated radioactive waste carboy and record the deposit.
• Pour non-aqueous liquid into glass one-gallon containers. Affix a label identifying the contents and save them for the Radiation Control Department:

Date
Isotope
Chemical Form
Activity

Prepare retained radioactive materials and lab supplies for transport.

• Place radioactive stock vials and other material within transport containers.
• Place all designated radioactive lab equipment (shields, empty waste containers, pipettes, etc.) within dedicated boxes and/or bags.
• Place all documentation within the binder designated for radioactive material use.

Perform final survey of current lab space.

• Record the results.
• Decontaminate if required.
• Contact the Radiation Control Department when complete. Schedule date and time for the move.

Move all material, supplies and documents to the new location.

• Per the scheduled date and time for move, transport all items to the new location with a member of the Radiation Control Department present.
• With the assistance of the Radiation Control Department, prepare the new location with appropriate shielding, labeling, and storage of materials.
• Perform final reconciliation of radioactive material inventory records.

For more information, contact Nathan Duff, LUCHSD Radiation Safety Officer at Nathan.Duff@luhs.org

No. The small refrigerators use as much energy as a full-size refrigerator, so please use those instead.

The building was designed to save energy, so the lights in the offices are motion-sensor lights and will go off if there's no motion. All of the lights in the building will require tweaking as they are based on actual user activity. Once the building is fully populated these issues will be worked out.