Loyola University Chicago

Department of History

Plan an Event

Loyola History Department


Step 1: Secure the date

Email Ellie Shermer (eshermer@luc.edu) with the date(s) you are considering bringing your speaker/hosting your event. She can confirm the date that isn't in conflict with any other planned events. We will operate on a first-come, first-served basis for securing dates.

Step 2: Secure a room

You can do this either by logging into 25Live (https://25live.collegenet.com/luc/) and reserving a room or by working with David Hays (dhays1@luc.edu) to do it for you. Note, it normally takes a few days once you submit the request to get a confirmation.

Step 3: Secure co-sponsorships

The success of events at Loyola typically hinges on cross-promotion. Reach out to your colleagues and chairs in other departments to see if they will sign on as co-sponsors. Even better if they have a little money to contribute towards the event. Please let David Hays (dhays1@luc.edu) know if you have secured co-sponsorship (especially funding) from other departments/programs/groups. He will work with their administration to make sure expenses are processed appropriately.

Step 4: Submit the event for publicity

Once all of the above has been confirmed, you are ready to submit the event to the Public Media Assistants for promotion on the website, social media, and (if appropriate) by flyer. This Google Form will walk you through all the information you need to provide to them: https://goo.gl/forms/1Bg43eu9Q5xcyYLE2  Please make sure all of this information is uploaded to the form no later than 3 weeks before the event.

Thanks for throwing an event!

Note on Funding for Events

The department can, on occasion, provide funds to support events that it or its faculty are sponsoring. If you will need funding for the event, please fill out the Event Planning Budget Form. Be prepared to provide a detailed budget that includes both expenses and revenues.

If you have questions or need information, please write David Hays at dhays1@luc.edu.