Loyola University Chicago

Human Resources

Human Resources Policies



Animals on Campus Policy

This policy specifies the requirements for the presence of Guide Animals, Trained Assistance Animals (TAA), Emotional Support Animals (ESA) and Pet Animals on all Loyola campuses. This policy also addresses behavioral requirements for all members of the Loyola University Chicago community regarding the animals.


Policy that prohibits favoritism, the appearance of or potential for favoritism, and conflicts of interest and loyalty often associate with nepotism.

Bereavement Leave

Establishes leave guidelines for employees who experience a death in the family.

Chicago Paid Leave Ordinance Policy

Provides up to 40 hours of paid leave annually to employees who do not currently receive vacation time.

Code of Conduct

Describes the ethical & professional standards in which the University and each community member must transact University business.

Conflict of Interest

Defines the principles and procedures to assure that individuals’ primary commitments to the university and the objective performance of their professional responsibilities are not adversely affected by external commitments and financial interests.

Consensual Relationships

This Policy outlines limitations on consensual relationships between faculty, staff, affiliates (as defined herein), and students at Loyola University Chicago (the “University” or “Loyola”) in order to protect the integrity of the University academic and work environment.

Drug and Alcohol Abuse

Describes the university's standards of conduct related to prescription drugs, illegal drugs and alcohol.

Employee Relations

Describes commitment to develop and maintain policies and procedures that strive for excellence and help create a positive work environment.

Employment Review Period

Describes the 90-day employment review-period in order to evaluate the feasibility of continued employment.

Equal Opportunity, Affirmative Action, & Non-Discrimination

Describes the university's commitment to provide a working environment of nondiscrimination, equal employment opportunity, affirmative action, and non-retaliation for all members of the university community.

Fitness for Duty

Refers to the readiness of an employee to perform the essential functions of the job and also addresses the circumstances under which the university may require a fitness for duty examination and the applicable process pertaining to such examinations.

General Leave of Absence and Family/Medical Leave Act

Provides guidelines related to the eligibility and utilization of a general leave or Family/Medical Leave.

Holiday Policy

Establishes guidelines regarding the eligibility and use of paid holidays provided to regular, full-time staff members.

Licensee Code of Conduct

This policy recognizes the educational import of the manner in which the University conducts its business relationships and aspires to align the University’s transactions with the values of its Jesuit Catholic mission.

Long Term Disability

Describes eligibility and utilization of long-term disability program.


Describes compensation of non-exempt employees who work over 40 hours in a week in accordance with the Fair Labor Standards Act.

Paid Parental Leave Policy

Describes guidelines regarding the eligibility and use of parental leave for the birth, adoption, and foster placement of a child.

Pay Classification

Describes the appropriate pay practices for exempt, professional hourly and non-exempt staff employees.

Policy on Policies

Describes responsibility and authority for policy approval, communication, interpretation and implementation.

Policy on Staff & Librarian Teaching

Describes the conditions under which staff & librarians of Loyola may teach outside of normal work responsibilities.

Post-Offer Physical and Drug/Alcohol Screening

Establishes guidelines for post-offer physicals and drug/alcohol testing for certain staff positions.

Policy on Workplace Strategies

Establishes a common, ongoing framework with shared definitions, within which School/Unit leadership can implement various Workplace Strategies in accordance with their operational needs.

Personal/Family Friendly Days

Establishes guidelines regarding the eligibility and use of Personal / Family Friendly Days.

Progressive Discipline

Describes the application of the progressive discipline process used to address employee misconduct.

Recruitment and Employment

Describes guidelines related to the recruitment and selection process for approved full- and part-time staff positions.

Security of Property

Describes how to secure valuable university property and how to report any theft of property.

Sexual Harassment

Describes Loyola's zero tolerance for sexual harassment, process for reporting, remedial process and resources available.

Short Term Disability

Describes eligibility and utilization of short-term disability program.

Sick-Leave Policy

Establishes guidelines regarding the eligibility, accrual and utilization of sick leave.

Smoke and Tobacco-Free Campus Policy

Policy prohibits use of all tobacco products and vaping (e-cigarettes) on all campus properties, including interior spaces and outdoor property or grounds controlled and/or maintained by Loyola at those campuses.

Tuition Benefits

Describes eligibility, responsibilities and process of the tuition benefit program.

University Policies

The policy website offers a full list of Loyola University policies which can be viewed either by category or alphabetically.

University-Sponsored Service and Immersion Program Participation Policy for Staff

Provides a framework to allow employees to participate voluntarily, with pay, in University sponsored, and/or endorsed, mission-related experiences during work hours.

Vacation Policy

Establishes guidelines regarding the eligibility, accrual and utilization of vacation time.

Wage Information

The University will honor all legally served wage summons as required by law.

Work Force Reduction Policy

Provides guidelines regarding the process of a workforce reduction, as related to reduction criteria, benefits and notice.

Workers' Compensation Policy

Establishes guidelines related to reporting, benefits,& pay for an injury that occurs in the workplace.

Workplace Strategies

Establishes a common, ongoing framework with shared definitions, within which School/Unit leadership can implement various Workplace Strategies in accordance with their operational needs.


Last Updated: October 6, 2023