Loyola University Chicago

International Student and Scholar Services


SEVIS Overview

The U.S. government uses SEVIS to track the arrival, enrollment and departures of international students and their dependents. Loyola University Chicago, and every other college and university in the U.S., is required to use SEVIS. SEVIS is an Web-based system that enables schools to create I-20 (F-1) and DS-2019 (J-1) documents for students and transmit information electronically to the U.S. Citizenship and Immigration Services (USCIS, formerly INS).

U.S. consulates and embassies worldwide will also have access to the information Loyola submits to SEVIS. At Loyola, only the staff at OIP and the equivalent staff at Loyola's medical school have access to information on SEVIS.

International Student Data

Loyola is required to report the following information about our international students using the SEVIS database:

  • Name
  • Date of birth
  • Country of birth
  • Country of citizenship
  • Source and amount of financial resources
  • Academic program and level of study
  • Program start and end dates
  • Arrival and enrollment or failure to enroll in classes
  • Change of student or dependent's legal name
  • Change of student's local address
  • Graduation prior to the end date listed on the I-20 or DS-2019
  • Academic or disciplinary actions taken due to criminal conviction
  • Registration for less than a full course of study without prior authorization from OIP
  • Termination of program date
  • Reason for termination, including:
    • Absence from U.S. for 5 months or longer
    • Early withdrawal from study program
    • Expulsion or suspension from university
    • Approval or denial of a change of non-immigrant status application
    • Unauthorized drop below full-time status
    • Failure to initially show up at the university or enroll in classes
    • Other reasons associated with failure to maintain legal status
  • Other data generated by standard procedures such as program extension, school transfer, change in level of study, employment authorizations and reinstatement
  • Failure to complete the academic program or program objective

OIP Assistance

The Office for International Programs continues to be a Loyola University Chicago office and not part of the U.S. immigration service or any other government agency. Our staff is dedicated to the university's mission and to providing services to our international students and exchange visitors. We want to assist you in achieving your educational goals; however, we must also follow federal regulations in order to ensure our ability to continue to bring international students to our university.

We hope you will assist us in this goal by reading, understanding and abiding by the code of regulations governing your stay in the U.S. as an F-1 or J-1 visa holder. For a quick overview of your legal responsibilities, please see Maintaining Your Legal F-1 Status or Maintaining Your Legal J-1 Status.

Our office regularly communicates immigration-related information to international students through a weekly electronic newsletter send to your Loyola e-mail account. Check your Loyola e-mail on a regular basis to get this important information. The OIP Website is regularly updated to reflect immigration-related changes. We encourage you to use the site for self-advising.

For more information, please contact us.