Loyola University Chicago

Information Technology Services

Printers

Wireless Network Printers for Students in Residence Halls (not for faculty/staff)

Registration

If you are connecting to your printer through a USB cable, you do not need to follow these steps. You only need to follow these steps if you are connecting your printer to the network so multiple computers can print to it.

To obtain the MAC address for your network printer you must locate the printer's unique MAC address. This identification address is usually given as 6 pairs of characters that are each either a number 0–9 or letter A–F. They can appear in any of the following formats:

    * XX:XX:XX:XX:XX:XX
    * XX-XX-XX-XX-XX-XX
    * XXXXXXXXXXXX

The best resources for help in finding the MAC address is the owners manual or customer service for manufacturer of the printer.

Connect your printer to the network for 30 seconds, then disconnect it. Once you have determined your printer's MAC address, use your computer and go to: http://www.luc.edu/its/helpdesk/studentsupport/netreg/register_now.shtml to complete the registration process

 

Wireless printer set-up

After the printer has been registered, power cycle the unit off and back on again. From the printer's menu function print a new printer configuration page.  Copy the new ip addres (the ip address should be different then the one it had before registraiton)

Windows

  • In the Control panel, open printers and faxes
  • Select Add a printer
  • UNcheck AUTO detect
  • YES to local printer
  • CREATE a new port / TYPE = Standard TCP / IP Port
  • Printer Name or IP Address (enter the IP address obtained through the printer's menu)
  • Device Type—select the printer type from the scroll down
  • Once set-up, go back to the control panel, printers and make it the "default" printer

MAC

  • From the Apple menu, choose System Preferences.
  • From the View menu choose Printers & Scanners.
  • If the padlock icon in the lower left corner of the System Preferences window is locked, click it and enter an administrator name and password to unlock it.
  • Click the Add printer (+) icon at the bottom of the Printers pane to open the Add Printer window.
  • If the printer appears when the Default icon is selected, select it and skip to step 8.
  • If the printer does not appear with the Default icon selected, click the IP button on the toolbar.
  • IP printers have three printing protocols to choose from. Select the appropriate option for your printer. You can often just leave this as is.
  • Next, click the Address field and enter the IP address of your printer, or if you are setting up your own wireless printer, we recommend using the DNS name instead. After you follow our instructions for connecting your printer to the network, it will receive a unique DNS address. This address will be its hostname followed by .devices.brown.edu, like HP000000.devices.brown.edu. The hostname should be displayed after you connect to wireless, or you can find it by printing a test page. We recommend using hostname instead of IP address because the IP address of your printer may change if it is "asleep" for a long time.
  • Note:When your Mac communicates with your IP-capable printer  the message "Valid and complete address" appears below the Address field. If the message "Invalid or incomplete address" appears, make sure the IP address is properly entered and that it is the IP address configured on the printer. Next, your Mac establishes an IP connection to your printer and displays "Gathering printer information…". It then selects the associated printer driver in the Print Using menu.  
  • If your Mac is able to communicate with the printer, but it is not able to automatically determine the print driver needed, choose the option "Select Printer Software…" from the Print Using pop-up menu in the Add Printer window. Enter your printer model in the search field to quickly find the appropriate driver. If the model of printer is not listed, but your printer is a PostScript printer or PCL Laser printer, try the "Generic PostScript" or "PCL Laser printer" driver options. Generic printer drivers may not let you access all the features of your printer.
  • Lastly, once your Mac finishes communicating with the printer, click Add to create your printer queue.

 

 Please note, there are some security concerns when using wireless printers as these devices are primarily designed for home use. There are two main issues with using them on Loyola's network:

 1) Most wireless printers have no security. They're designed to operate behind a home router, where only people on your network can see it. Your device may be discoverable and others may be able to send print jobs to your device.

 2) Additionally, If your printer is shut down for an extended length of time, you will lose the IP Address and have to reestablish the print queue with the new IP Address each time.

You could eliminate these concerns using a usb cable directly to your printer.