Loyola University Chicago

Information Technology Services

Office 365 Groups

What are Office 365 Groups?

Office 365 Groups are a cloud collaboration feature for communication, coordinating group efforts and sharing information.  The Group provides members access to a shared 1 TB file repository, integration with your personal OneDrive for Business account and other additional features.  Note: for faculty and staff with mailboxes on premise (not in Office 365), not all features and functions are available.

The specific resources that are provided depends slightly on the groups experience your team wants to have. While you’re considering the options it’s important to remember that one size rarely fits all. Different teams may prefer to work different ways and Office 365 has the tools to enable collaboration in whatever form your teams prefer.

When to Use Office 365 Groups

Everything in an Office 365 Group is shared with the Group / Team.  All content is tied to the Group Account, not an individual(s).  Group owners are in control of the Group; owners can add/remove/change access to the Group.  Below are common use cases for Office 365 Groups:

Owners, Members and Guests

Group owners are the moderators of the group. They can add or remove members and have unique permissions like the ability to change different settings about the group. Group owners can rename the group, update the description or picture and more.

Group members are the regular users in your organization who use the group to collaborate. They can access everything in the group, but can't change group settings. For information about adding or removing group members see Add and remove group members in Outlook.

Guests are like group members, but they are outside your organization. By default your users can invite guests to join your group, and you can control that setting. For more information, see Guest access in Office 365 groups.

Integrating Office 365 Groups with OneDrive for Business

Your Office 365 Groups can be integrated into your personal OneDrive for Business interface for ease of use.  To do so, the Group will need to be followed, as indicated below:

Click the above to follow the Office 365 Group and add to your OneDrive interface. Once followed, Office 365 Group files/folders will display in your personal OneDrive website.

‌Additional Information

If you would like assistance in creating a new Office 365 Group, please contact the ITS Help Desk at 773.508.4ITS, 773.508.4487 or via email at helpdesk@luc.edu.

Additional information regarding Loyola’s use of Office 365 Groups on computers/tablets/mobile devices can be found here: OneDriveforBusiness-Office365Groups

Microsoft also provides several guides to assist using Office 365 Group storage: