Loyola University Chicago

Information Technology Services

PC Refresh Program Guidelines

FT Faculty/Staff Workstations

  • Faculty/Staff machines that are their primary workstation will be replaced on a 4-5 year schedule by department.  Machines will be replaced with the current new machine in stock.  Peripherals (keyboard, mouse, monitor, etc.) will also be replaced at the time if appropriate.
  • Replaced machines will be evaluated and either processed for recycling or redeployed with a different hard drive.
  • Hard drives will be removed and stored for 21 days.  Hard drives will then be evaluated and either processed for disposal or redeployed with a new image.

Additional Departmental Workstations

  • When departments are receiving PC Refresh, additional machines in the department that are not assigned as the primary workstation for a FT Faculty/Staff member will be evaluated for possible replacement.  Those machines that are below the minimum criteria for current workstations will be replaced with the best available used machine in inventory.
  • Replaced machines will be processed for recycling.
  • Hard drives will be removed and stored for 21 days.  Hard drives will then be evaluated and either processed for disposal or redeployed with a new image.

Exceptions to the guidelines above

Laptops and Macs

  • When it has been determined that a FT Faculty/Staff member requires a laptop or Mac product, PC Refresh will facilitate ordering the workstation and will provide up to the value of the current vanilla workstation.  The remaining cost will be covered by the member’s department.

Departmental Laptops

  • These laptops do not fall under the PC Refresh program and are the responsibility of the department to upgrade and replace.

Should you have questions, please contact Sean Obrock at sobrock@luc.edu.