Loyola University Chicago

Information Technology Services

January 29, 2020 Newsletter

LDE Community Communications

Dear Loyola Colleagues,

Information Technology Services is pleased to share the latest improvements coming to our Loyola University Chicago community. In this edition, we'll:

  • Explain what’s included in "Office 365"
  • Share progress on the Loyola Digital Experience (LDE) Program
  • Make information available for the Annual ITS and University Libraries Technology Showcase
  • Provide updates on Adobe’s Creative Cloud product access (including PDFs)
  • Offer ways to become more knowledgeable about the latest email scams and how to access self-guided training resources in our popular Technology Tips and Tricks for January

What is Microsoft Office 365 (aka “Office 365” or “O365”)?

We will be referring more regularly in future communications to Office 365. Office 365 is the contemporary way that Microsoft delivers the traditional Microsoft Office Products and a number of new collaboration and productivity solutions. With an Office 365 subscription, we receive the latest Office apps—both the desktop and the online versions—and updates when they happen. And it's on all your devices: on your desktop, your tablet, or your phone.

You can access O365 from anywhere at portal.office.com. As a member of the University, the Office application suite is also free to download on up to five devices using your UVID and password. You may use some, but not all, of the O365 solutions as follows:

All applications are available via your desktop, mobile device, or web.

With this as background, we share the latest progress on our LDE Foundation projects:

LDE Foundation—MFA for Office 365
Multi-Factor Authentication (MFA) will be required for off-campus access to Office 365 by the end of the spring semester; this also applies to access to your email on your cell phone or other off-campus devices. MFA enhances information security by combining your traditional UVID and password with another credential for authentication. MFA protects you even if your Loyola password becomes compromised. Currently, MFA is required if you use Loyola Secure Access (LSA). In February, ITS will coordinate with schools and departments to identify an appropriate timeframe to enroll in MFA. We will publish the MFA activation schedule as the timetable is developed with each school or department. Protect yourself today, and enable MFA for O365 by following the instructions provided on the MFA Website.

LDE Foundation—LastPass, Never Forget a Password again – Available Now!
We all use passwords to protect our online presence. Security professionals recommend password management solutions to help you keep track of all your passwords without having to remember them all. To help keep your passwords safe, the University has made LastPass Password Manager available to the Loyola community. LastPass is a service that will securely store and manage account passwords, taking the burden of remembering passwords off the individual. The benefits of this system include one easy place to save all credentials; a password generator that creates complex passwords to keep your accounts more secure; and synchronization across all platforms with support for all browsers, operating systems, and mobile devices. Enroll in LastPass now!

LDE Foundation—AIP and DLP, Warns users before sharing sensitive information outside of Loyola
Both Advanced Information Protection (AIP) and Data Loss Prevention (DLP) help warn and protect Loyola users from sharing sensitive information outside the University, including Social Security numbers, credit card numbers, and bank routing numbers. We will strengthen how Loyola safeguards both the Loyola Protected Information and Sensitive Information of our students, faculty, and staff using AIP and DLP. DLP policies are being tested by data policy owners now and will be expanded gradually across Loyola. Visit the DLP-AIP website for more information.

Fifth Annual Information & Technology Showcase – Register below!
This event, co-hosted by University Libraries and Information Technology Services, will be held at Lake Shore Campus in the Damen Student Center on Thursday, February 20 from 9 a.m. to 3 p.m. Learn about existing technologies already available to the University community by attending breakout sessions, visiting resource tables, and mingling with colleagues and our service provider partners. Morning coffee, box lunch, and afternoon snacks will be provided. All Loyola staff, faculty, and students are invited to attend. View the Infotech Showcase Schedule or Register, as seating is limited. Join us for an energizing day!

Adobe Application Access – Effective February 11 
Due to licensing changes made by Adobe, all Loyola users must sign into Adobe’s Creative Cloud (CC) to use any Adobe applications (including Acrobat). This change was instituted in the E-Classrooms and public access labs at the start of the Fall 2019 semester. Beginning February 11, all remaining computers managed by ITS (Information Technology Services) will be updated with the new Adobe CC Client. When an Adobe application is launched, the Adobe CC Client will prompt the user to enter their Loyola email address, then be redirected to Loyola’s Single Sign-On (SSO) page to enter their UVID and password. Once signed in, Adobe applications will launch and function normally. The Adobe CC Client will remember the last login, and should only be necessary once for most faculty and staff computers. Read more to learn about the Adobe Creative Cloud update.

Beware of Phishing Scams
Don’t be fooled – Email Scams, how knowledgeable are you?
Scams come in all shapes and sizes, from bogus personal assistant jobs to making money advertising while you drive your car. Test your knowledge and see if you know all the latest internet scams being sent to the Loyola community so you aren’t fooled. Read the Loyola Information Security Blog!

Technology Tips and Tricks
New Year’s Resolution – Learn more about Office 365 in 2020!
What educational goals do you want to achieve in 2020? As we expand services in Office 365 (Webmail, OneDrive, Teams, SharePoint, etc), log in to Hoonuit to gain knowledge, develop ideas, and identify easy ways of collaborating with peers.

We welcome your questions and comments regarding any of these updates. Please contact us at 773.508.4ITS or visit LUC.edu/its for more detailed information.

Sincerely,
Susan M. Malisch
Vice President, Chief Information Officer